Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Barrhead Housing Association Ltd
60-70 Main Street
Barrhead
G78 1SB
UK
Contact person: Helen Sutherland
Telephone: +44 1418810638
E-mail: helen.sutherland@barrheadha.org
NUTS: UKM83
Internet address(es)
Main address: http://www.barrheadha.org
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14262
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Registered Social Landlord
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Barrhead HA Insurance and Related Services
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Contract for the provision of housing property insurance and all insurances applicable to the housing association and its subsidiary. In addition the contact will include claims handling, risk mitigation advice, advice on industry best practice and engineering inspections. The procurement will be 2 staged with suitably qualified bidders selected from ESPDs being invited to tender. Bids will be considered from direct insurance providers and suitably qualified brokers. Summary of cover will be provided with the invitation to tender.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
225 906.00
GBP/ Highest offer:
323 976.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
66512100
66513000
66513100
66513200
66515000
66515100
66515300
66515410
66516000
66516400
66516500
66515200
66518100
66519200
66515411
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
East Renfrewshire.
II.2.4) Description of the procurement
The procurement is for all insurance appropriate to Barrhead Housing Association in the role as an employer and a social landlord and to Levern Property Services especially in the role as a factor. The insurance cover will include property, general (non-life), legal, professional, accident and engineering. As well as insurance cover the contract is for brokerage services if appropriate, claims handling, advice (especially in relation to risk mitigation) and with industry best practice.
The contract is for 3 years from 1.4.2018 with Barrhead having the option to extend at Barrhead's sole discretion for a further 2 years.
The procurement will follow the 2 stage process with bidders being selected if the completed ESPD establishes that they are suitably qualified, experienced and have the financial capacity to provide the service. They will then be invited to tender and have access to all relevant information to allow the submission of a bid, including the specific evaluation criteria.
The contract will be awarded on the basis of most economically advantageous tender.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Bidders have to complete the ESPD to be considered for the invitation to tender stage of the process. With the invitation to tender bidders will have access to all relevant documentation including a summary of the current insurances.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 210-480227
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bruce Stevenson
38-40 New City Road
Glasgow
G4 9JT
UK
Telephone: +44 8443533539
NUTS: UKM82
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 225 906.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
There is enough detail within this notice and within the ESPD to enable any interested parties to decide whether to participate in this procurement process.
Full tender information will only be made available to bidders that are selected to the Invitation to Tender (ITT) stage.
The selection of bidders will be based on an assessment of the responses to the questions in the ESPD as well as the financial, economic and technical requirements stated in the Contract Notice. All questions must be responded to fully and submitted before the deadline.
All bidders will be required to provide details of the insurance, provide details of relevant experience of account servicing, claims handling and risk management at the ITT stage.
(SC Ref:575977)
VI.4) Procedures for review
VI.4.1) Review body
Barrhead Housing Association Ltd
60-70 Main Street
Barrhead
G78 1SB
UK
Telephone: +44 1418810638
Internet address(es)
URL: http://www.barrheadha.org
VI.5) Date of dispatch of this notice
04/03/2019