Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Dorset County Council
Dorset County Council, County Hall
Dorchester
DT1 1XJ
UK
Contact person: Ms Gayle Acors
Telephone: +44 1305221278
E-mail: g.acors@dorsetcc.gov.uk
NUTS: UKK22
Internet address(es)
Main address: http://www.dorsetforyou.com/
Address of the buyer profile: http://www.dorsetforyou.com/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Printing of Election and Electoral Registration Materials
Reference number: DN375101
II.1.2) Main CPV code
22000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Printing services to meet the needs of the Council in respect of:
1) Its delivery of all elections;
2) The Annual Electoral Registration Canvass and ongoing electoral registration work.
The Council has established an agreement for election and electoral registration printing materials as follows:
— ballot papers and Corresponding Numbers Lists (CNLs),
— postal vote ballot packs,
— poll cards,
— large print ballot papers,
— grass skirts,
— canvass Household Enquiry Forms (HEFs),
— Invitations to Register (ITRs),
— Household Notification Letters (HNLs)
— annual postal vote Personal Identifier (PI) refresh letters.
This includes but is not limited to providing a full print and design service delivering poll cards, ballot papers, postal vote packs and relevant electoral registration forms.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
492 070.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK22
II.2.4) Description of the procurement
Printing services to meet the needs of the Council in respect of:
1) Its delivery of all elections;
2) The Annual Electoral Registration Canvass and ongoing electoral registration work.
The Council has established an agreement for election and electoral registration printing materials as follows:
— ballot papers and Corresponding Numbers Lists (CNLs),
— postal vote ballot packs,
— poll cards,
— large print ballot papers,
— grass skirts,
— canvass Household Enquiry Forms (HEFs),
— Invitations to Register (ITRs),
— Household Notification Letters (HNLs),
— annual postal vote Personal Identifier (PI) refresh letters.
This includes but is not limited to providing a full print and design service delivering poll cards, ballot papers, postal vote packs and relevant electoral registration forms.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 225-514232
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/02/2019
V.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Electoral Reform Services Ltd
2263092
The Election Centre, 33 Clarendon Road
London
N8 0NW
UK
Telephone: +44 2083658909
E-mail: enquiries@electoraleform.co.uk
Fax: +44 2083659587
NUTS: UKK22
Internet address(es)
URL: www.electoralreform.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 492 070.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Dorset County Council
County Hall, Colliton Park
Dorchester
DT1 1XJ
UK
VI.5) Date of dispatch of this notice
05/03/2019