II.2.1) Title
Lot 1 — South
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ21
UKI
Main site or place of performance:
Brighton Aldridge Community Academy, Brighton
Portslade Aldridge Community Academy, Brighton
Duke’s Aldridge Academy, London
Kensington Aldridge Academy, London
UNITED KINGDOM
II.2.4) Description of the procurement
There are currently 8 schools within the multi-academy trust plus Aldridge Education also sponsor a single academy school, taking the number of schools to 9.
We are a growing Trust and require the flexibility to increase our cleaning requirements should the number of academy schools grows.
Our school year is based on a calendar of 195 days of which 5 days are to be used for staff professional development which means that our schools are open to receive students for the legal minimum of 190 days. All our schools are open to community users throughout the year during evenings, weekend and during school holidays. The successful supplier(s) will be required to provide cleaning services to meet the needs of all customer’s/users of the school facilities.
The value of the current cleaning provision across all nine (9) schools is approximately 1 000 000 GBP per annum.
The nine (9) schools in the Trust are geographically located in the North and the South of England and the ITT will be structured in two (2) lots. It is not mandatory for suppliers to bid for both lots. Suppliers are encouraged to bid for all schools in the relevant lot.
The Trust currently has a mix of school types — a primary school, a UTC, a Studio, and secondary schools with and without sixth form.
The Trust expects the successful supplier(s) to provide high quality cleaning services which meet minimum standards in terms of outstanding and consistent quality across all 9 schools whilst also providing services that are tailored to meet the needs of a typical school in the relevant specific school type. The Trust will look for evidence of this in the supplier’s tender response.
The Trust currently has a mix of insourced and outsourced provision with 4 incumbent providers, further details in the table below. The Trust expects the successful supplier to have experience of managing transitions from insource to outsource and from incumbent outsource to the new provider.
Some existing cleaning staff are members of the local government pension scheme and the Trust expects the successful supplier to have experience of and capability to continue this pension in respect of those existing staff that transfer to the supplier(s).
The Trust is also looking for supplier(s) to demonstrate additional value such as capability to provide other estates services and hard FM services.
The contract being tendered is for an initial 3 years in duration from August 2019 to August 2022 with the option for the Trust to extend for a further year and a further final year (3 + 1 + 1).
The contract will operate as a guaranteed performance contract arrangement, with the successful supplier offering the schools a guaranteed fixed cost per annum for the provision of core cleaning services and a menu of additional services that may be ordered by the Trust at pre-agreed rates.
The Trust will measure the overall value for money of the supplier’s responses but the Trust is not obliged to accept the lowest price.
The Trust is not obliged to award and may choose not to award for any specific school or schools. The Trust may choose to award to more than one supplier for each Lot. Bidders are required to provide a price for each school independent of other schools and suppliers are encouraged to provide a total price for all schools in a lot.
The Trust expects the successful supplier(s) to provide efficiencies and innovation throughout the term of the contract.
Further information is provided in the SQ Document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2019
End:
31/08/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.1) Title
Lot 2 — North
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ21
UKI
Main site or place of performance:
Darwen Aldridge Community Academy, Darwen Aldridge Enterprise Studio, Darwen Vale High School, Sudell Primary School
Darwen, Lancashire
UTC@MediaCityUK, Salford, Lancashire
UNITED KINGDOM
II.2.4) Description of the procurement
There are currently 8 schools within the multi-academy trust plus Aldridge Education also sponsor a single academy school, taking the number of schools to 9.
We are a growing Trust and require the flexibility to increase our cleaning requirements should the number of academy schools grows.
Our school year is based on a calendar of 195 days of which 5 days are to be used for staff professional development which means that our schools are open to receive students for the legal minimum of 190 days. All our schools are open to community users throughout the year during evenings, weekend and during school holidays. The successful supplier(s) will be required to provide cleaning services to meet the needs of all customer’s/users of the school facilities.
The value of the current cleaning provision across all nine (9) schools is approximately 1 000 000 GBP per annum.
The nine (9) schools in the Trust are geographically located in the North and the South of England and the ITT will be structured in two (2) lots. It is not mandatory for suppliers to bid for both lots. Suppliers are encouraged to bid for all schools in the relevant lot.
The Trust currently has a mix of school types — a primary school, a UTC, a Studio, and secondary schools with and without sixth form.
The Trust expects the successful supplier(s) to provide high quality cleaning services which meet minimum standards in terms of outstanding and consistent quality across all 9 schools whilst also providing services that are tailored to meet the needs of a typical school in the relevant specific school type. The Trust will look for evidence of this in the supplier’s tender response.
The Trust currently has a mix of insourced and outsourced provision with 4 incumbent providers, further details in the table below. The Trust expects the successful supplier to have experience of managing transitions from insource to outsource and from incumbent outsource to the new provider.
Some existing cleaning staff are members of the local government pension scheme and the Trust expects the successful supplier to have experience of and capability to continue this pension in respect of those existing staff that transfer to the supplier(s).
The Trust is also looking for Supplier(s) to demonstrate additional value such as capability to provide other estates services and hard FM services.
The contract being tendered is for an initial 3 years in duration from August 2019 to August 2022 with the option for the Trust to extend for a further year and a further final year (3 + 1 + 1).
The contract will operate as a guaranteed performance contract arrangement, with the successful supplier offering the schools a guaranteed fixed cost per annum for the provision of core cleaning services and a menu of additional services that may be ordered by the Trust at pre-agreed rates.
The Trust will measure the overall value for money of the supplier’s responses but the Trust is not obliged to accept the lowest price.
The Trust is not obliged to award and may choose not to award for any specific school or schools. The Trust may choose to award to more than one supplier for each Lot. Bidders are required to provide a price for each school independent of other schools and suppliers are encouraged to provide a total price for all schools in a Lot.
The Trust expects the successful supplier(s) to provide efficiencies and innovation throughout the term of the contract.
Further information is provided in the SQ Document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2019
End:
31/08/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No