Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Kettering General Hospital NHS Foundation Trust
Rothwell Road
Kettering
NN16 8UZ
UK
Contact person: Gail Thorburn
Telephone: +44 1536491708
E-mail: gail.thorburn@kgh.nhs.uk
NUTS: UKF25
Internet address(es)
Main address: http://www.kgh.nhs.uk
Address of the buyer profile: http://www.kgh.nhs.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Maintenance and Repair of Security Equipment (CCTV, Intruder Alarms and Door Access Controls)
Reference number: DN380778
II.1.2) Main CPV code
35121000
II.1.3) Type of contract
Services
II.1.4) Short description
Kettering General Hospital NHS Foundation Trust are looking for a TDSi Platinum certificated installer to carry out maintenance and repair of Security Equipment (CCTV, Intruder Alarms and Door Access Controls). This contract may also include installation of new equipment although no volumes or values can be guaranteed for repairs and installations. The Trust also reserves the right to use other providers for additional equipment and its installation e.g. change of building use or new buildings. Replacement of existing equipment that is in need of repair/replacement does not come into the category of additional equipment and is covered by this contract.
This contract is open to use by Northampton General Hospital and Northamptonshire Healthcare Foundation Trust both have similar profiles to KGH but no details are available on their requirements at present (Estimated value for Kettering 600 000 GBP extra value added to Estimated Total Value in case of NGH and NHFT requirement to join agreement).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
39 711.47
GBP
II.2) Description
II.2.2) Additional CPV code(s)
35121000
35125300
44521120
50610000
II.2.3) Place of performance
NUTS code:
UKF2
Main site or place of performance:
— Kettering General Hospital NHS Foundation Trust Rothwell Road Kettering, NN16 8UZ,
— secondary sites,
— Nene Park Outpatients Clinic,
— Robinson Way Site.
II.2.4) Description of the procurement
The Trust is looking for 1 provider to carry out the maintenance, repair and installation of CCTV, Intruder Alarms and Door Access Controls (although the Trust does reserve the right to use an alternative provider, should it see fit, for supply and installation of new equipment over and above the items on the asset lists provided).
During the contract period Northampton General Hospital and NHFT may wish to access the agreement and add their equipment to the schedules, there is no information at this time regarding numbers or types of equipment.
The Trust currently uses Time and Data Solutions International (TDSi) equipment therefore all equipment offered must be compatible and work with this system.
The Trust currently uses the NetView Observer Software Program therefore all equipment offered must compatible and work with this system.
The Trust requires one annual preventive maintenance visit on all equipment.
The Trust requires an annual audit of all equipment and creation of a full equipment schedule in a format agreed by the Trust and this must be updated yearly.
Department drawings to be copied and marked up with alarm, camera, controller, mag lock and reader, etc. locations, a hard copy and electronic version must be issued to the Trust upon completion.
Waste disposal of equipment:
Any existing equipment removed must be disposed of correctly by the contractor off site and in accordance with the Trust Waste Policy. The Trust must be informed of all equipment that is being taken disposed with serial numbers before it is taken off site. Also the Trust will have the right to retain any equipment they see fit.
Training:
Annual training/refresher sessions must be included for up 10 KGH Estates/HR staff members.
Telephone support as required when necessary.
Warranties:
The Trust will require a 24-month warranties on all new installations.
Maintenance — Door Access Controls.
Maintenance — CCTV.
Maintenance — Intruder Alarm.
Installations.
II.2.5) Award criteria
Quality criterion: Technical and Quality
/ Weighting: 55
Cost criterion: Price
/ Weighting: 45
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value of contract is hard to establish as the Trust has already carried out some upgrades to equipment therefore the cost of installations and repairs are unknown and purely estimated based on the past 6 1/2 years spend profiles, it also includes a provision for Northampton General Hospital and Northamptonshire Healthcare Foundation Trust to use the agreement.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 242-552811
Section V: Award of contract
Title: Maintenance and Repair of Security Equipment (CCTV, Intruder Alarms and Door Access Controls)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/03/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Smarter Security Solutions Ltd
Unit 8 JBJ Business Park, Northampton Road, Blisworth
Northampton
NN7 3DW
UK
Telephone: +44 3452577318
E-mail: info@smartersecurity.co.uk
NUTS: UKF25
Internet address(es)
URL: www.smartersecurity.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 39 711.47
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contract value entered is only for the known fixed maintenance costs. It is expected that the value will increase due to costs of repairs, replacements and installation of new equipment. Therefore the full actual value of the contract period is unknown at this time.
VI.4) Procedures for review
VI.4.1) Review body
Kettering General Hospital NHS Foundation Trust
Rothwell Road
Kettering
NN16 8UZ
UK
Telephone: +44 1536491708
E-mail: gail.thorburn@kgh.nhs.uk
Internet address(es)
URL: http://www.kgh.nhs.uk
VI.5) Date of dispatch of this notice
06/03/2019