Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Strathclyde Partnership for Transport
131 St Vincent Street
Glasgow
G2 5JF
UK
Contact person: Robert Freel
Telephone: +44 1413333728
E-mail: robert.freel@spt.co.uk
Fax: +44 1413333224
NUTS: UKM82
Internet address(es)
Main address: www.spt.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10382
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Transport
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning services
Reference number: 18-001
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Cleaning services at premises across SPT estate comprising
(a) 8 floor city centre office;
(b) 15 subway stations, incl offices, concourse, platforms fire escapes and canopies;
(c) bus stations incl offices, concourse, stances and glass;
(d) subway car cleaning internal and external;
(e) All Glass incl high level.
SPT is currently modernising its subway resulting in new cleaning surfaces, rolling stock and buildings likely to be introduced or removed over the contract period. It is essential that the successful contractor is flexible in their approach to management of the contract.
Specialist cleaning, other buildings or areas may become available during the lifetime of the contract and SPT reserves the right to benchmark and vary the contract.
Bus shelters/bus stops are currently subject to a separate contract and not included as part of this tender however SPT reserve the right to obtain costs from the successful contractor to benchmark and potentially vary the contract if required.
TUPE applies
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
15 524 009.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
Strathclyde
II.2.4) Description of the procurement
Scope of requirements will cover cleaning services across SPT estate comprising
(a) an 8 floor city centre office including glass;
(b) subway stations (15), including offices, platforms, glass and glass canopies;
(c) bus stations including offices, concourse, public toilet, stances, glass and canopies;
(d) subway car cleaning;
(e) includes all window cleaning and high level areas.
Service includes scheduled and reactive cleaning, consumables, graffiti and gum removal, litter/leaf picking. Please note SPT is undertaking a subway modernization program resulting in our subway stations being upgraded new or refurbished buildings/subway cars will be introduced/removed over the contract period. The successful contractor will be flexible in their approach and management of the contract throughout its duration.
Bus shelters and Stops are not included as part of this exercise however SPT reserve the right to obtain costs from the successful tenderer to benchmark costs and vary the contract if required. Other buildings, areas or specialist cleaning may become available during the lifetime of the contract and SPT reserves the right to vary the awarded contract.
Contract award period will be 10 years, with break clauses at year 3, 5 and 7. Contract will also be subject to service level agreement and key performance indicators which will be linked to contract performance and reviewed annually.
This is a re-renewal of an existing contract and TUPE will apply.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Bus shelters and poles are subject to a separate contract expiring prior to the renewal of this contract, SPT reserves the right to seek costs for this service and to use costs as a benchmark and consideration of adding to this contract.
Specialist cleaning, other buildings or areas may become available during the lifetime of the contract and SPT reserves the right to vary the awarded contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 142-324727
Section V: Award of contract
Contract No: 18-001
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/03/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Churchill Contract Services Ltd
40 Coldharbour Lane, Harpenden, Herts
Harpenden
AL5 4UN
UK
Telephone: +44 1582760055
NUTS: UKM8
Internet address(es)
URL: https://www.churchillservices.com/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 15 524 009.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 5 %
Short description of the part of the contract to be subcontracted:
High level glass and Canopies
Section VI: Complementary information
VI.3) Additional information
2 stage Tender Process.
The buyer is using PCS-Tender to conduct this ITT exercise. the project code is 11018. For more information refer to https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Tender award criteria is based on 70 percent quality 30 percent price and will be based on the following headings with individual questions detailed in the tender documentation.
— health and safety questionnaire pass/fail,
— trial clean,
— capacity,
— methodology,
— contract management,
— community benefit.
It is anticipated the award will be for a period of 10 years but will be subject to break clauses in year 3, 5 and 7 along with satisfactory performance reviews. Therefore successful contractor must note that the contract will be subject to service performance reviews.
TUPE will apply and tenderers will require to take this into consideration.
Bus shelters and poles are subject to a separate contract which expires prior to the renewal of this contract, SPT reserves the right to seek costs for this service from the successful contractor to use as a benchmark and consideration of adding to this contract. Other buildings or areas may become available during the lifetime of the contract and SPT reserves the right to vary the awarded contract to take cognisance of these.
(SC Ref:573337)
VI.4) Procedures for review
VI.4.1) Review body
Strathclyde Partnership for Transport
131 St Vincent Street
Glasgow
G2 5JF
UK
Telephone: +44 1413333728
Fax: +44 1413333224
Internet address(es)
URL: www.spt.co.uk
VI.5) Date of dispatch of this notice
07/03/2019