Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hertfordshire Catering Ltd
Mundells
Welwyn Garden City
AL7 1FT
UK
Contact person: Strategic Procurement Group
Telephone: +44 1707292601
E-mail: anita.shipman@hertfordshire.gov.uk
NUTS: UKH23
Internet address(es)
Main address: www.hertfordshire.gov.uk
Address of the buyer profile: www.supplyhertfordshire.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.supplyhertfordshire.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HCC March 19 — The Supply of Ready Made Sandwiches and Associated Products
Reference number: HCL/FD/013
II.1.2) Main CPV code
15811511
II.1.3) Type of contract
Supplies
II.1.4) Short description
Hertfordshire Catering Ltd (HCL) is currently out to procurement for the supply of ready made sandwiches and associated products. Further information in regards to this opportunity can be found in II.2.4) Description of the procurement field (OJEU Contract Notice refers). Organisations wishing to take part in this project are invited to “express interest” which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.
II.1.5) Estimated total value
Value excluding VAT:
1 100 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
15811511
15811510
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
Hertfordshire Catering Ltd (hereinafter referred to as HCL) is a limited company, limited by shares and wholly owned by Hertfordshire County Council (the Council). HCL, along with Hertfordshire Independent Living Service (HILS) has a requirement for ready-made sandwiches and associated products (hereinafter referred to as “Goods”) to be delivered to various Sites. Full details are provided within the tender documentation. HCL is committed to delivering excellence in education catering to schools throughout Hertfordshire and surrounding areas. HCL presently deliver a catering service in circa 400 primary schools and 40 secondary schools along with other commercial units. HILS was established in response to a need for independent living services that help prevent vulnerable adults from requiring higher level support, or even admission into residential care. HILS delivers meals to approximately 2 000 clients every day, offering a 365 day service across Hertfordshire. Tenderers must submit a tender based on the specification, to the required levels of performance and the risk allocation embodied in the contract. The successful tenderer will be required to enter into a contract with HCL under the terms set out in the contract. For guidance only an estimated annual value for both HCL and HILS is approximately in the region of 250 000 GBP. The estimated total value of the Contract is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extensions. The requirement for ready-made sandwiches and associated products is for both customers, however both customers reserve the right to adjust this requirement during the duration of the agreement should either wish to do so. The contract will be awarded for an initial term of 2 years, with the option to extend the contract up to 2 further years. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract will be reviewed at the end of the contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/04/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
22/04/2019
Local time: 12:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend. To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system. This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.com or Telephone: +441144070065 for any website/technical questions, Monday to Friday, 8:30-17:30. HCL reserves the right at any time to cease the procurement process and not award a contract or to award only part of the opportunity described in this notice. If HCL takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result. HCL undertakes to hold confidential any information provided in the proposal submitted, subject to HCL's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. HCL will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Court of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 20794790000
VI.4.2) Body responsible for mediation procedures
High Court
Royal Court of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079470000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
HCL as the Contracting Authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (“Regulations”) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.
VI.4.4) Service from which information about the review procedure may be obtained
Chief Legal Officer
Hertfordshire County Council
Welwyn Garden City
SG13 8DE
UK
VI.5) Date of dispatch of this notice
12/03/2019