Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Financial Conduct Authority
12 Endeavour Square
London
E20 1JN
UK
Telephone: +44 2070661000
E-mail: ISProcurement@fca.org.uk
NUTS: UK
Internet address(es)
Main address: www.fca.org.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
E-Discovery Tool
Reference number: Project_18073-ACT-16-087 E-Discovery Tool
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Financial Conduct Authority (FCA) is looking to replace its existing E-Discovery solution. This contract provides the FCA with a Commercial-Off-the-Shelf (COTS) package, or an alternative Software as a Service Offering (SAAS) (subject to meeting FCA Security requirements). The contract includes software, implementation, maintenance and support services for the software and infrastructure (where SAAS is delivered), business consultancy services to help transform/improve the effectiveness of its review process, and data migration services to assist with extracting data from the FCA's existing solution to the new solution.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
23 066 571.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48170000
72222300
72268000
72210000
72263000
72265000
72250000
72266000
72261000
72500000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
The enforcement and markets oversight division within the FCA has approximately 400 employees, not including contractors, who use the Evidence Management System (EMS) software, which currently stores around 120 000 000 documents. Digital evidence review and analysis are core capabilities required to support regulatory, civil and criminal case work. The quality of these capabilities has a direct impact on the FCA's ability to undertake effective and efficient enforcement action and to assist the FCA with effective credible deterrence.
The requirement is for a COTS package with the ability to deliver the following outcomes:
— effective evidence management and production of reviewed material,
— appropriate management of sensitive/protected information.
The system must be able to provide the below key strategic functionalities:
— industry standard productions,
— a robust and scalable system.
We are looking for a supplier that can deliver a partnership approach.
II.2.5) Award criteria
Quality criterion: Technical and security requirements
/ Weighting: 65 %
Quality criterion: Corporate responsibility
/ Weighting: 5 %
Quality criterion: Contractual compliance with draft terms issued at ITT
/ Weighting: 5 %
Cost criterion: Commercial proposition
/ Weighting: 25 %
II.2.11) Information about options
Options:
Yes
Description of options:
Suppliers were permitted to bid for both COTS or SaaS Software solutions.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 089-174045
Section V: Award of contract
Contract No: ACT-18 087
Title: e-Discovery Tool
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/02/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
EDT International LLC
3500 South Dupont Highway
Dover
DE 19901
US
NUTS: 00
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 19 714 079.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 40 %
Short description of the part of the contract to be subcontracted:
Infrastructure, Implementation and ongoing Infrastructure support and maintenance.
Section VI: Complementary information
VI.3) Additional information
The procurement is now completed. The contract is for an initial term of 5 years from the 1.3.2019. The contract includes options to extend for up to a further 3 years in 1 year increments (i.e. 1 + 1 + 1).
The total value stated in this notice covers estimated spend over the full contract life (including all extension periods). The contract value is estimated based on expected volumes of data increasing during the first 5 years and then remaining at the year 5 volume estimates during each of the extension periods.
The estimated spend in the first 5 years covers implementation services, provision of a software as a service deployment, ongoing maintenance and support at a cost of 11 622 143,00 GBP excluding of VAT. The cost of the three extension years are estimated at 2 425 312 GBP excluding VAT per annum (7 275 936 GBP excluding VAT if fully extended). The remaining costs are estimated to cover support for data migration from the current solution and general business consultancy needed to achieve the efficiencies sought. All costs are subject to CPI Indexation uplifts during the life of the contract.
VI.4) Procedures for review
VI.4.1) Review body
Financial Conduct Authority
London
UK
VI.4.2) Body responsible for mediation procedures
Financial Conduct Authority
12 Endeavour Square
London
E20 1JN
UK
VI.5) Date of dispatch of this notice
12/03/2019