Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Northumbrian Water Ltd
02366703
Northumbrian Water Ltd, Boldon House, Wheatlands Way, Pity Me
Durham
DH1 5FA
UK
Contact person: Northumbrian Water Ltd
Telephone: +44 1913016312
E-mail: laura.mcmain@nwl.co.uk
NUTS: UKC
Internet address(es)
Main address: www.nwl.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://s1.ariba.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://s1.ariba.com
Tenders or requests to participate must be sent to the abovementioned address
I.6) Main activity
Water
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Bill Printing
Reference number: NW2108
II.1.2) Main CPV code
79810000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of bill printing to include:
1) Procurement/provision of stationery including paper, envelopes and leaflets;
2) Laser printing of bills and letters;
3) Mailsorting our bill and letter files, and adding a Mailmark barcode on the documents;
4) Enclosing ready for collection by downstream service provider to meet mailsort requirements;
5) During Annual Billing storage of mail for despatch to the downstream service provider over a number of days in accordance with a despatch plan;
6) Provision of process controls tracking data from receipt of files to the despatch of mail;
7) Provision of stock storage, stock reports and stock re-order alerts when re-order levels are reached;
8) Although not an essential requirement for the tender we would also be interested in a supplier who can also produce PayPoint payment cards for us. The cards have a magnetic strip and we would require the cards to be produced and then attached to a letter and mailed.
II.1.5) Estimated total value
Value excluding VAT:
2 100 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKC
UKH3
UKH14
II.2.4) Description of the procurement
The initial contract will be for a period of 3 years with the option to extend for a further 2 x 12 month periods. The supplier must be able to manage the printing and fulfilment of 12 to 25 000 items on a daily basis. In addition to daily files they should be able to manage the peak of annual billing. This will require a phased mailing over a 4 week period during February and March where approximately 730 000 bills will be produced. This is in addition to our daily file volumes.
Approximate annual volumes:
— daily bills 2,0 m, typically 3 pages Apr to Sept and 2 pages Oct to Mar,
— daily Letters 2,1 m, 1 or 2 page documents,
— annual bills 0,73 m, 3 pages,
— outer envelopes 6,0 m,
— return envelopes, 1,3 m,
— leaflets 2,5 m.
Assumes all bills and letters are printed on continuous white paper.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2019
End:
30/11/2024
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
NWL have the option to extend the framework following the initial three year duration for a further 2 x 12 month periods. The total maximum duration of the framework being 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The following requirements are mandatory for inclusion on the tender:
— APACS registered,
— already producing transactional mail,
— ability to work with a downstream access provider,
— ability to undertake Mailsort,
— ability to hold mail securely on our behalf,
— offer a continuous white paper solution,
— to have a disaster recovery and peak capacity provision.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please see the procurement documents.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The following requirements are mandatory for inclusion on the tender:
— ability to deal with AFP files,
— ability to identify flags in the AFP files to allow selective inserting,
— a secure FTP link.
III.1.4) Objective rules and criteria for participation
The following requirements are mandatory for inclusion on the tender:
Sufficient capacity to manage the daily files (on average 12 000 to 25 000 items). In addition to this during a 4 week period between mid February and mid March there should be sufficient capacity to manage both the daily files and the annual billing files (approx. 730 000) in parallel. The supplier must be able to handle up to 90 000 documents per day.
III.1.6) Deposits and guarantees required:
If the Dun and Bradstreet credit rating returns a rating of “above average risk” or “high risk”, the contracting entity will request further financial information for review and a parent company guarantee may be required.
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see the terms and conditions in the procurement documents.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/04/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/11/2019
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Applicants are asked to note that this procurement process will be conduced electronically with all documents and communication being managed through the Northumbrian Water e-Sourcing Spend Management portal called “Ariba”.
Expressions of interest must be sent to the e-mail address laura.mcmain@nwl.co.uk before the deadline date of the 9.4.2019. Once expression of interest has been received that contains the details below, applicants will be given access to the Ariba portal within 48 hours from request. This portal will contain all the tender documents associated with this procurement that are available at the time. An email link will also be provided to the email address you provide to access the portal. The deadline for return of the completed PQQ is the 17.4.2019 at 12:00 noon.
When sending expression of interest, applicants must provide the following information:
1) Full company name;
2) Main contact details of the person who will be given access to the Ariba portal — Name, job title, E mail address and telephone number.
There are a number of mandatory requirements set out in this notice (section III Conditions for participation) for inclusion in this tender process, please ensure you can meet these requirements before you express your interest.
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
13/03/2019