Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hillcrest HA Ltd
1 Explorer Road
Dundee
DD2 1EG
UK
Telephone: +44 382564700
E-mail: tenders@hillcrestha.org.uk
Fax: +44 382564705
NUTS: UKM
Internet address(es)
Main address: www.hillcrestha.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12242
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Vehicle Services Framework
II.1.2) Main CPV code
50100000
II.1.3) Type of contract
Services
II.1.4) Short description
Hillcrest Group is procuring the provision of vehicle maintenance services in accordance with the open procedure under the procurement regulations.
II.1.5) Estimated total value
Value excluding VAT:
550 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Dundee/Angus/Perth — MOT/Vehicle Servicing/Vehicle Repairs
II.2.2) Additional CPV code(s)
50100000
II.2.3) Place of performance
NUTS code:
UKM
UKM77
UKM71
Main site or place of performance:
Dundee/Angus/Perth.
II.2.4) Description of the procurement
MOT/Vehicle servicing/vehicle repairs.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70 %
Cost criterion: Cost of service
/ Weighting: 30 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As required in connection with new vehicles bought.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Edinburgh — MOT/Vehicle Servicing/Vehicle Repairs
II.2.2) Additional CPV code(s)
50100000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh.
II.2.4) Description of the procurement
MOT/Vehicle servicing/vehicle repair.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70 %
Cost criterion: cost of service
/ Weighting: 30 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As required in connection with new vehicles bought.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Aberdeen — MOT/Vehicle Servicing/Vehicle Repairs
II.2.2) Additional CPV code(s)
50100000
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Aberdeen.
II.2.4) Description of the procurement
MOT/Vehicle servicing/vehicle repairs.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70 %
Cost criterion: Cost of service
/ Weighting: 30 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As required in connection with new vehicles bought.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Dundee — Tyre Repairs and Renewal
II.2.2) Additional CPV code(s)
50100000
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Dundee.
II.2.4) Description of the procurement
Tyre repairs and renewal.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70 %
Cost criterion: Cost of service
/ Weighting: 30 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As required in connection with new vehicles bought.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Edinburgh — Tyre Repairs and Renewal
II.2.2) Additional CPV code(s)
50100000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh.
II.2.4) Description of the procurement
Tyre repairs and renewal.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70 %
Cost criterion: Cost of service
/ Weighting: 30 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As required in connection with new vehicles bought.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Angus — Tyre Repairs and Renewal
II.2.2) Additional CPV code(s)
50100000
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Angus.
II.2.4) Description of the procurement
Tyre repairs and renewal.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70 %
Cost criterion: Cost of service
/ Weighting: 30 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As required in connection with new vehicles bought.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Perth — Tyre Repairs and Renewal
II.2.2) Additional CPV code(s)
50100000
II.2.3) Place of performance
NUTS code:
UKM77
Main site or place of performance:
Perth.
II.2.4) Description of the procurement
Tyre repairs and renewal.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70 %
Cost criterion: Cost of service
/ Weighting: 30 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As required in connection with new vehicles bought.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Aberdeen — Tyre Repairs and Renewal
II.2.2) Additional CPV code(s)
50100000
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Aberdeen.
II.2.4) Description of the procurement
Tyre repairs and renewal.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70 %
Cost criterion: Cost of service
/ Weighting: 30 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As required in connection with new vehicles bought.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
All Areas — Windscreen Replacement and Repairs (Scotland Cover)
II.2.2) Additional CPV code(s)
50100000
50112120
II.2.3) Place of performance
NUTS code:
UKM50
UKM71
UKM72
UKM73
UKM75
UKM76
UKM77
Main site or place of performance:
Scotland Wide.
II.2.4) Description of the procurement
Windscreen replacement and repairs (Scotland Cover).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70 %
Cost criterion: Cost of service
/ Weighting: 30 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The option to extend for a 2 x 1 year periods to a maximum of 4 years with agreement from the bidders and solely at the discretion of Hillcrest Group.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As required in connection with new vehicles bought.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See attached ITT documents.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
See attached ITT documents.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
See attached ITT documents.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Will be discussed at the pre-start meeting with the successful bidder.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 6
Justification for any framework agreement duration exceeding 4 years: N/A
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/04/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
17/04/2019
Local time: 12:00
Place:
Hillcrest Group Head Office
Information about authorised persons and opening procedure:
As per Hillcrest Group procurement procedures.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
6 months before the end of the current framework.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
You need only complete the tabs on the pricing schedule for the areas you are interested in pricing.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=577529
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
As stated in the ITT.
(SC Ref:577529)
VI.4) Procedures for review
VI.4.1) Review body
Hillcrest HA Ltd
1 Explorer Road
Dundee
DD2 1EG
UK
Telephone: +44 382564700
E-mail: tenders@hillcrestha.org.uk
Fax: +44 382564705
Internet address(es)
URL: www.hillcrestha.org.uk
VI.5) Date of dispatch of this notice
15/03/2019