Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Information Commissioner
The Information Commissioner's Office, Wycliffe House, Water Lane
Wilmslow
SK9 5AF
UK
E-mail: ico@addleshawgoddard.com
NUTS: UKD62
Internet address(es)
Main address: https://ico.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.extranet.ag/ag/siteHomePage.action?metaData.helpID=0&metaData.siteID=22190&metaData.parentFolderID=598683
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.extranet.ag/ag/siteHomePage.action?metaData.helpID=0&metaData.siteID=22190&metaData.parentFolderID=598683
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Other: Statutory public body with regulatory powers in data protection and information rights
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lease for Laptop and Tablet Devices Including Accessories and Warranties
II.1.2) Main CPV code
30111000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The lease of 800 devices (whether Microsoft Surface Laptops and/or Surface Pros) including accessories and warranties with an option to lease a further additional 100 devices (whether Microsoft Surface Laptops and/or Surface Pros) in the first year.
II.1.5) Estimated total value
Value excluding VAT:
1 300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
30213100
30213200
30231100
30237200
30237460
II.2.3) Place of performance
NUTS code:
UKD62
UKM75
UKL22
UKI32
UKN06
Main site or place of performance:
The Information Commissioner's head office is at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
II.2.4) Description of the procurement
The lease of 800 devices (whether Microsoft Surface Laptops and/or Surface Pros) including accessories and warranties with an option to lease a further additional 100 devices (whether Microsoft Surface Laptops and/or Surface Pros) in the first year. The Information Commissioner requires Microsoft Laptops and/or Surface Pros as it will be relying on the Microsoft Managed Device (MMD) solution to manage these devices during the term of this lease agreement and these are part of a very limited number of devices which are compatible with the MMD solution at present.
Each device (whether Microsoft Surface Laptop or Surface Pro) will need to be registered with the MMD solution, within the Information Commissioner's Microsoft Tenant area, prior to delivery. In order to enable registration the tenderer (or one of its sub-contractors) need to be a certified Microsoft Partner with a Microsoft Partner Network ID.
Each device will be leased for up to a period of 3 years from the date of delivery and the Information Commissioner requires that the date of delivery also trigger the start of warranty in relation to each device.
The Information Commissioner requires a phased roll out of devices over a period of 8 months at the start of the term. In preparation for exit, the phased collection of devices over a period of 8 months is also required (and collection is to be undertaken in such a way that no device is in use for more than 3 years). Each device that is collected, whether during the term (due to a fault) or on exit must be securely wiped and disposed of in accordance with the Information Commissioner's requirements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The provider is require to maintain a valid certification to the UK Cyber Essentials scheme, or equivalent, and/or the ISO 27001 standard.
The provider is also required to be a Microsoft Partner with a Microsoft Partner Network ID for the purposes of registering devices.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/04/2019
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/05/2019
IV.2.7) Conditions for opening of tenders
Date:
18/04/2019
Local time: 10:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The ITT and other procurement documents can be accessed online by emailing the following email address: ico@addleshawgoddard.com
Upon receipt of the email each potential tenderer will be sent a username, password and web page link to enable access to the ITT and other procurement documents.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
15/03/2019