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Summary

OCID:
Published by:: North Ayrshire Council
Authority ID:: AA20915
Publication date:: 25 March 2019
Deadline date:: -
Notice type:: Contract Award Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Contractors will be responsible for:

1) The programming of all annual servicing work and recording of appropriate statutory documentation;

2) The provision of a 24/7 365 days a year call-out service, until the end of the contract to enable emergency works to be completed in compliance with the contract;

3) Completing the annual servicing to ensure 100 % statutory compliance and maintenance including breakdown repairs necessary to keep the gas system, appliances and associated ancillary equipment functioning safely, efficiently including repairs and replacements of any & all parts, radiators, pipework, controls, etc.;

4) Gas safety inspections and soundness test and when instructed inspection, reporting, capping gas supply and drainage of systems where required in void properties to ensure properties can be re-let quickly;

5) Upgrading inefficient gas fired heating boilers;

6) Installing a small number of new gas fired boiler heating installations and new electrical installations. It is anticipated that approximately 60 domestic properties per year will be required to have a new central heating installation installed, with approximately 20 % of these houses requiring both central heating and a full re-wiring combined and shall be as per the Schedule of Rates;

7) Working in partnership with North Ayrshire to provide an efficient and effective service to our tenants.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

North Ayrshire Council

Cunninghame House, Friars Croft

Irvine

KA12 8EE

Telephone: +44 1294324730

E-mail: procurement@north-ayrshire.gov.uk

Fax: +44 1294324054

NUTS: UKM93

Internet address(es)

Main address: http://www.north-ayrshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Annual Inspection and Reactive Maintenance of Domestic Gas Central Heating Installations and Equipment

Reference number: NAC/2156

II.1.2) Main CPV code

50531100

II.1.3) Type of contract

Works

II.1.4) Short description

The contract is a measured term contract with an initial contract period of 3 years with optional annual extensions of up to a maximum of 2 years. The contract documentation includes a pre-priced schedule of rates.

The works generally comprise an inclusive annual servicing and maintenance including breakdown repairs of all gas fired heating systems and ancillary equipment within approximately 11 950 Council owned homes in North Ayrshire including 26 Sheltered Housing Units.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 1 184 550.00 GBP

II.2) Description

II.2.2) Additional CPV code(s)

50531200

50720000

II.2.3) Place of performance

NUTS code:

UKM93

UKM63

II.2.4) Description of the procurement

Contractors will be responsible for:

1) The programming of all annual servicing work and recording of appropriate statutory documentation;

2) The provision of a 24/7 365 days a year call-out service, until the end of the contract to enable emergency works to be completed in compliance with the contract;

5) Upgrading inefficient gas fired heating boilers;

7) Working in partnership with North Ayrshire to provide an efficient and effective service to our tenants.

II.2.5) Award criteria

Quality criterion: Approach and methodology / Weighting: 10

Quality criterion: Customer service (including complaints procedures) / Weighting: 5

Quality criterion: Fair working practices / Weighting: 5

Price / Weighting: 80

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 226-516123

Section V: Award of contract

Contract No: NAC/2156

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

11/03/2019

V.2.2) Information about tenders

Number of tenders received: 4

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

James Frew Ltd

83 New Street

Stevenston

KA20 3HD

Telephone: +44 1294468113

NUTS: UKM93

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 7 620 000.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

North Ayrshire Council have decided not to use Lots for this tender for the reason(s) stated below:

Nature of the contract not suitable for lots

Delivery of the contract is location specific.

(SC Ref:573871)

VI.4) Procedures for review

VI.4.1) Review body