University of the West of Scotland

High Street

Paisley

PA1 2BE

UK

Telephone: +44 1418483647

E-mail: procurement@uws.ac.uk

NUTS: UKM83

Internet address(es)

Main address: http://www.uws.ac.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00473

II.1.1) Title

Reference number: UWS/2018/026

II.1.2) Main CPV code

44221111

II.1.3) Type of contract

Supplies

II.1.4) Short description

UWS Ayr Campus - Residences Window Replacement

II.1.5) Estimated total value

Value excluding VAT: 750 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per the procurement document.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

This section refers to ESPD (Scotland) Section IV Part B:

Q4B.2.1 Bidders will be required to have a minimum yearly ("specific") turnover of 7 000 000 GBP for the last 3 years in the business area covered by the contract.

Q4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

Q4B.4 The University will use the following ratios to evaluate a bidders financial status:

Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio;

Liquidity – this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio

Gearing – this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100 % it is considered a pass for this ratio.

Bidders must provide the name and value of each of the 3 ratios within their response to ESPD Q4B.4. UWS requires bidders to pass 2 out of the 3 financial ratios above.

Where 2 or 3 of the 3 ratios cannot be met, UWS may take the undernoted into consideration when assessing financial viability and the risk to UWS, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:

Would the bidder have passed the checks if prior year accounts had been used?

Were any of the poor appraisal outcomes "marginal"?

Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?

Does the bidder have sufficient reserves to sustain losses for a number of years?

Does the bidder have a healthy cashflow?

Is the bidder profitable enough to finance the interest on its debt?

Is most of the bidder's debt owed to group companies?

Is the bidder's debt due to be repaid over a number of years, and affordable?

Have the bidder's results been adversely affected by "one off costs" and / or "one off accounting treatments"?

Do the bidder's auditors (where applicable) consider it to be a "going concern"?

Do Dunn & Bradstreet, Equifax or equivalent consider the bidder to be a "going concern"?

Will the bidder provide a Parent Company Guarantee?

Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace?

UWS will request submission of and assess the bidders financial accounts, and may use Dunn & Bradstreet, Equifax or equivalent verification systems to validate the information provided.

Minimum level(s) of standards required:

This section refers to ESPD (Scotland) Section IV Part B:

Q4B.2.1 Bidders will be required to have a minimum yearly ("specific") turnover of 7 000 000 GBP for the last 3 years in the business area covered by the contract.

Q4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

Q4B.4 The University will use the following ratios to evaluate a bidders financial status:

Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio;

Liquidity – this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio

Gearing – this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100 % it is considered a pass for this ratio.

Bidders must provide the name and value of each of the 3 ratios within their response to ESPD Q4B.4. UWS requires bidders to pass 2 out of the 3 financial ratios above.

Where 2 or 3 of the 3 ratios cannot be met, UWS may take the undernoted into consideration when assessing financial viability and the risk to UWS, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:

Would the bidder have passed the checks if prior year accounts had been used?

Were any of the poor appraisal outcomes "marginal"?

Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?

Does the bidder have sufficient reserves to sustain losses for a number of years?

Does the bidder have a healthy cashflow?

Is the bidder profitable enough to finance the interest on its debt?

Is most of the bidder's debt owed to group companies?

Is the bidder's debt due to be repaid over a number of years, and affordable?

Have the bidder's results been adversely affected by "one off costs" and / or "one off accounting treatments"?

Do the bidder's auditors (where applicable) consider it to be a "going concern"?

Do Dunn & Bradstreet, Equifax or equivalent consider the bidder to be a "going concern"?

Will the bidder provide a Parent Company Guarantee?

Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace?

UWS will request submission of and assess the bidders financial accounts, and may use Dunn & Bradstreet, Equifax or equivalent verification systems to validate the information provided.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

This section refers to ESPD (Scotland) Section IV Part C:

Q4C.1.2 - Bidders will be required to provide three examples that demonstrate that they have the relevant skills and experience to deliver the services as described in part II.2.4 of the Contract Notice that have taken place in the last five years.

Bidders will fail if evidence of similar value and types of project is not provided.

Further Minimum Requirements are included in the Procurement documents

Award criteria are included in the Procurement documents

Minimum level(s) of standards required:

As stated in the Procurement Documents.

III.2.2) Contract performance conditions

As per the procurement documents.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

IV.1.1) Type of procedure

Open procedure - Accelerated procedure

Justification:

Funding for this project has only been released as result of a claim relating to the previous installer. Due to occupancy the Ayr Campus Residences have a limited time windows for installing window replacements which require the successful contractor to be on site around 20.5.2019. The Accelerated Open Process is the only option available to meet this timescale.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 05/04/2019

Local time: 10:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 05/04/2019

Local time: 10:00

VI.4.1) Review body