Contract notice
Section I: Contracting
authority
I.1) Name and addresses
North Norfolk District Council
Council Offices Holt Road
Cromer
NR27 9EN
UK
Contact person: Mr Joseph Dempsey
Telephone: +44 1162657864
E-mail: tenders@espo.org
NUTS: UKH15
Internet address(es)
Main address: www.north-norfolk.gov.uk
I.1) Name and addresses
The Borough Council of Kings Lynn and West Norfolk
Kings Court Chapel Street
King's Lynn
PE30 1EX
UK
E-mail: tenders@espo.org
NUTS: UKH16
Internet address(es)
Main address: www.west-norfolk.gov.uk
I.1) Name and addresses
Breckland District Council
Elizabeth House Walpole Loke
Dereham
NR19 1EE
UK
E-mail: tenders@espo.org
NUTS: UKH1
Internet address(es)
Main address: www.breckland.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=fbe0ac74-bdbf-e711-80e6-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=fbe0ac74-bdbf-e711-80e6-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
3197_19 Refuse Collection and Related Services
Reference number: 3197_19
II.1.2) Main CPV code
90500000
II.1.3) Type of contract
Services
II.1.4) Short description
This tender is to appoint a contractor to provide refuse collection and related services to North Norfolk District Council; the Borough Council of Kings Lynn and West Norfolk and Breckland District Council (collectively “the Authorities”). The contract will include but may not be limited to collection and disposal of refuse, recycling and green waste from domestic properties, the provision of trade waste services, depot services, grounds maintenance and street cleansing. The aim of the procurement is to recognise the efficiencies that can be achieved through a cross border service.
To tender:
(a) go to www.eastmidstenders.org
(b) register;
(c) search for tender opportunity “3197_19”;
(d) express an interest;
(e) download the tender from the website.
II.1.5) Estimated total value
Value excluding VAT:
246 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77313000
77314000
77314100
77315000
77320000
79342300
79512000
90000000
90500000
90510000
90511000
90511100
90511200
90511300
90511400
90512000
90513000
90513100
90513200
90513300
90514000
90530000
90600000
90610000
90611000
90640000
90690000
II.2.3) Place of performance
NUTS code:
UKH1
II.2.4) Description of the procurement
The Authorities are seeking to appoint a contractor for the provision of the following services in order to achieve cross-border efficiencies:
— commingled collection of dry recyclables,
— collection of source segregated food waste (for the Borough of King’s Lynn and West Norfolk only; and provisionally for Breckland District Council and North Norfolk District Council),
— separate collection of garden waste from households subscribing for the service,
— collection of residual waste,
— collection of bulky waste,
— collection of clinical waste,
— collection of recyclables and residual waste from commercial customers,
— street cleansing services (service requirements vary for the Authorities),
— grounds maintenance services (for Breckland District Council and North Norfolk District Council only),
— management of depots,
— transportation of all contract waste to designated delivery points, and
— all other services specified in the Authorities Requirements (Schedule 2 of the Contract), including any variations agreed during the contract period, in accordance with the contract.
The sale of dry recyclables is not part of this opportunity as it is managed under a separate contract.
The Authorities will fund the purchase of eligible plant (mainly collection vehicles and motorised plant) and retain ownership of such plant.
The Authorities have signed an Inter Authority Agreement for the procurement and management of this contract.
It is intended that all contract services for North Norfolk District Councils will start on 1.4.2020 and contract services for Breckland District Council and the Borough Council of King’s Lynn and West Norfolk will start on 1.4.2021.
This tender is following the competitive procedure with negotiation as set out in Regulation 29 of the Public Contracts Regulations 2015 (as amended). A selection questionnaire will be issued to assess bidders’ competency, capacity and experience, this will need to be completed and returned, at which point it will be evaluated, a short list of contractors will then be invited to tender. Negotiation may take place in successive stages in order to reduce the number of tenders to be negotiated by applying the award criteria. As permitted within the competitive procedure with negotiation the Authorities reserves the right to award the contract on the basis of the initial tender without negotiation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
246 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
As stated in the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract has the option to extend for up to a further 96 months. The total estimated value stated in Section II.1.5) includes the option period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Authority reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this Contract Notice.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 210-436195
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/04/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
21/05/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Bidders should note that the procurement documents are draft documents at this stage, providing indicative information of the Authority's intended approach in the procurement process and are for general information only. The Authority reserves the right to vary, amend and update any aspects of the procurement documents and final details and versions of the procurement documents will be confirmed to applicants successful in being selected to participate in the relevant tender stages of the procurement procedure.
Requests to participate must be by way of completion and return of the standard selection questionnaire (in accordance with the requirements set out in the standard selection questionnaire) by the date and time specified in Section IV.2.2). The Authority reserves the right not to accept expressions of interest that are received after the deadline. Bidders are encouraged to submit their submissions well in advance of the stated date and time in order to avoid such issues as technical difficulties with the electronic system that may be due to the high volumes of traffic attempting to submit applications on the same date at the same time.
Further to Sections II.2.7) and II.2.11) the duration of the contract will be for an initial term of 9 years for North Norfolk District Council with an option to extend for a further period of up to 8 years. The duration of the contract for the Borough Council of Kings Lynn and West Norfolk and Breckland District Council will be for an initial term of 8 years with the option to extend for a further period of up to 8 years.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Royal Court of Justice, The Strand
London
WC2A 2L
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period) and Regulations 91 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
VI.5) Date of dispatch of this notice
19/03/2019