Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
UK
Contact person: Gillian Gordon
Telephone: +44 1416187043
E-mail: gillian.gordon@renfrewshire.gov.uk
Fax: +44 1416187050
NUTS: UKM83
Internet address(es)
Main address: http://www.renfrewshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
I.1) Name and addresses
Renfrewshire Valuation Joint Board
The Robertson Centre, 16 Glasgow Road
Paisley
PA1 3QF
UK
Telephone: +44 1416185905
E-mail: shona.carlton@renfrewshire-vjb.gov.uk
Fax: +44 1416185999
NUTS: UK
Internet address(es)
Main address: www.Renfrewshire-vjb.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA27323
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Print and Scan for RVJB
Reference number: RC_CPU_17_340
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
Renfrewshire Valuation Joint Board, hereinafter referred to as RVJB, was established by the Valuation Joint Boards (Scotland) Order 1995 and it came into existence on 1.4.1996. The Board is responsible for the preparation and maintenance of the Electoral Register, Valuation Roll and the Council Tax Lists on behalf of the 3 constituent authorities namely East Renfrewshire, Inverclyde and Renfrewshire Councils.
Renfrewshire Council (the Council), on behalf of the RJVB, are seeking to procure an experienced service provider for the provision of print and scan services. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils provide support services to the RVJB under a service level agreement.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
750 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79800000
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Renfrewshire, East Renfrewshire and Inverclyde.
II.2.4) Description of the procurement
Renfrewshire Council (the Council), on behalf of the RJVB, are seeking to procure an experienced service provider for the provision of print and scan services. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils provide support services to the RVJB under a service level agreement.
The successful service provider will be expected to carry out the following services (please note this list is not exhaustive):
— the printing and postage of Household Enquiry Forms (HEF) for all bulk annual canvass mailings held during the contract period,
— the printing and postage of smaller volumes of Household Enquiry Forms (HEF) and Invitations to Register (ITR) on a rolling basis both within and out with annual canvass during the contract period,
— the receipt, opening sorting and scanning of A3 HEF’s, ITR’s and A4 Postal Vote Applications (single sided) on a rolling basis both within and out with the annual canvass,
— the printing and postage of postal vote applications annually,
— the printing and postage of poll cards as and when required,
— the printing and postage of Valuation and Council Tax documentation as and when required.
II.2.5) Award criteria
Quality criterion: Cyber security
/ Weighting: 5
Quality criterion: Community benefits
/ Weighting: 5
Quality criterion: Fair working practices
/ Weighting: 5
Quality criterion: Service proposal
/ Weighting: 20
Quality criterion: Audit and reporting procedures
/ Weighting: 10
Quality criterion: Contingency plans
/ Weighting: 10
Quality criterion: Sustainability
/ Weighting: 5
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the ITT in PCS-Tender project relevant to this procurement and the other procurement documents for further information.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 222-508001
Section V: Award of contract
Contract No: RC_CPU_17_340
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/03/2019
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Adare SEC Ltd
Park Mill, Clayton West
Huddersfield
HD8 9QQ
UK
Telephone: +44 8445766770
NUTS: UKE4
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 750 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
The scanning requirements will be sub-contracted
Section VI: Complementary information
VI.3) Additional information
1) Any contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts;
2) Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
(SC Ref: 577982)
VI.4) Procedures for review
VI.4.1) Review body
See V1.4.3
See V1.4.3
See V1.4.3
UK
VI.4.2) Body responsible for mediation procedures
See V1.4.3
See V1.4.3
See V1.4.3
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI2105/446) (as amended) may bring proceedings in the Sheriff Court or Court of Session.
VI.4.4) Service from which information about the review procedure may be obtained
See V1.4.3
See V1.4.3
See V1.4.3
UK
VI.5) Date of dispatch of this notice
19/03/2019