Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Ministry of Defence, C&C, Other
Corporate Commercial Delivery Team, MOD Abbeywood, Spruce 2B #1261, Filton
Bristol
BS34 8JH
UK
Contact person: Liz Hawkins
Telephone: +44 800345772
E-mail: Elizabeth.Hawkins450@mod.gov.uk
NUTS: UKK11
Internet address(es)
Main address: www.des.mod.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Defence
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Reasonable Adjustments Framework
Reference number: CCDT/546
II.1.2) Main CPV code
79530000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of a framework to provide services and equipment suitable for Reasonable Adjustments inc Interpreting, Communication Support and Translation Services, Scribing Services, Sensory and Auxiliary Aids and Mobility/Walking Aids and peripheries.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Interpreting, Communication Support and Translation Services
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKK11
Main site or place of performance:
City of Bristol.
II.2.4) Description of the procurement
This involves the provision of a trained interpreter to translate either at meetings or corporate events. There are various forms of sign language including BSL and finger spelling which are available through external agencies. Familiarity with MOD/DE&S isn’t necessary at the outset, but the provision of a regular cadre of interpreters who become familiar with MOD/DE&S language over time would be beneficial. The majority of the requirement is for material/events classed as “official” so SC would be useful, but not compulsory provided the providers were subject to a confidentiality clause.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Options to include extending the contract for a further year to a maximum of 2 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Scribing Services
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
Gloucestershire, Wiltshire and Bristol/Bath area.
II.2.4) Description of the procurement
This involves the provision of someone to take notes on behalf of someone else, for example at team meetings or corporate events where the individual is unable to. It may also be required for written exams in cases where the candidate is unable to write/type answers themselves. Familiarity with MOD/DE&S isn’t necessary at the outset, but the provision of a regular cadre of notetakers who become familiar with MOD/DE&S language over time would be beneficial. The majority of the requirement is for material/events classed as “official” so SC would be useful, but not compulsory provided the providers were subject to a confidentiality clause.
II.2.5) Award criteria
Cost criterion: Lowest priced tender
/ Weighting: 30
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend contract for further 2 years, a year at a time.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Sensory/Auxiliary/Visual Aids
II.2.2) Additional CPV code(s)
33196000
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
Gloucestershire, Wiltshire and Bristol/Bath area
II.2.4) Description of the procurement
This covers a broad range of stand-alone and off-the-shelf items including noise cancelling headphones, fidget toys, sensory aids, lighting and visual aids which aren’t currently available through usual stationery catalogues.
II.2.5) Award criteria
Cost criterion: Lowest priced Tender
/ Weighting: 30
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend contract for further 2 years, 1 year at a time.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Mobility and Walking Aids
II.2.2) Additional CPV code(s)
33141720
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
Gloucestershire, Wiltshire and Bristol/Bath area.
II.2.4) Description of the procurement
This refers to items which employees may already use or own but use more heavily as a result of the office environment. For example, an employee with a mobility scooter may find that they need to replace their battery more often because they spend a lot of time moving between meetings on the Abbey Wood site. If it can be proven that it is a reasonable adjustment to maintain/replace existing kit as a result of their work, this section would provide the necessary provision to do so.
II.2.5) Award criteria
Cost criterion: Lowest Priced tender
/ Weighting: 30
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend contract for a further 2 years, 1 year at a time.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Lot No: 1
Contract No: CCDT/546
Title: Interpreting, Communication Support and Translation Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/03/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Prestige Network
Newbury
UK
Telephone: +44 1635866888
E-mail: sales@prestigenetwork.com
NUTS: UKK11
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 579 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: CCDT/546-2
Title: Scribing Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/03/2019
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Prestige Network
Newbury
UK
Telephone: +44 1635866888
E-mail: sales@prestigenetwork.com
NUTS: UKK11
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 579 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: CCDT/546-3
Title: Sensory/Auxillary/Visual Aids
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 4
Contract No: CCDT/546-4
Title: Mobility Aids
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/03/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Roma Medical Aids Ltd
Bridgend
UK
Telephone: +44 1656674488
E-mail: KMorgan@romamedical.co.uk
NUTS: UKK11
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 579 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
https://www.gov.uk/government/publications/government-security-classifications
GO Reference: GO-2019320-DCB-14484968.
VI.4) Procedures for review
VI.4.1) Review body
Ministry of Defence, Corporate Commercial Delivery Team
Abbey Wood Spruce 2B #1261, Filton
Bristol
BS34 8JH
UK
Telephone: +44 8003457772
E-mail: Elizabeth.Hawkins450@mod.gov.uk
VI.5) Date of dispatch of this notice
20/03/2019