Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Supply Chain: Food, operated by Foodbuy, a trading division of Compass Contract Services (UK) Ltd (registered number 03952997) whose registered office is at Parklands Court, 24 Parklands, Rubery, Birmingham, B45 9PZ, on behalf of Supply Chain Coordination Ltd
c/o Skipton House, 80 London Road
London
SE1 6LH
UK
E-mail: strategicsourcingdoh@supplychain.nhs.uk
NUTS: UKE4
Internet address(es)
Main address: https://www.gov.uk/government/organisations/department-of-health
Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health/about/
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Hot Beverages and Vending Consumables
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
NHS Supply Chain: food, seeked to establish a non-exclusive Framework Agreement for supply to NHS Supply Chain depots via the stock route for the supply of hot beverages and vending consumables. It is anticipated that in the first 12 months of the Framework Agreement the value of purchases will be in the region of 6 193 500 GBP. These values are approximate only and are based on the most recent historical usage information, with a forecasted level of growth.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
20 921 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Coffee
II.2.2) Additional CPV code(s)
15900000
15860000
15861000
15861200
03131100
15861100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various Locations in the UK.
II.2.4) Description of the procurement
The range includes but not limited to coffee for retail and patient feeding. The products in this lot includes but not limited to instant, filter, organic and whole bean coffee products. The anticipated value for the first 12 months is anticipated to be £2,700,000 and £9,500,000 for the full term of 24 months (if extended).
NHS Supply Chain: Food, anticipated appointing the two highest scoring Applicants (who have met the minimum requirements set out in these tender documents) to the Lot. If Applicants were unable to meet these requirements then NHS Supply Chain: Food, reserved the right to exclude them from the procurement process and not to consider their tender response for this Lot any further. In the event of the second ranked Applicant and subsequent Applicant tying on score NHS Supply Chain: Food, reserved the right to award to more than two Applicants.
II.2.5) Award criteria
Quality criterion: Sales, Service & Quality
/ Weighting: 10
Quality criterion: Supply Chain Assessment
/ Weighting: 5
Quality criterion: Sustainability and Regulations
/ Weighting: 15
Price
/ Weighting:
70
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will have the option to extend incrementally for up to 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Syrup
II.2.2) Additional CPV code(s)
15900000
15831500
15622120
15622322
15831300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various Locations in the UK
II.2.4) Description of the procurement
This lot is for retail and patient feeding hot beverage syrup products. The anticipated value for the first 12 months is anticipated to be £3,500 and £11,000 for the full term of 24 months (if extended).
NHS Supply Chain: Food, anticipated appointing the two highest scoring Applicants (who had met the minimum requirements set out in these tender documents) to the Lot. If Applicants were unable to meet these requirements then NHS Supply Chain: Food, reserved the right to exclude them from the procurement process and not to consider their tender response for this Lot any further. In the event of the second ranked Applicant and subsequent Applicant tying on score NHS Supply Chain: Food, reserved the right to award to more than two Applicants.
Only the highest scoring Applicant for each Line(s) will be listed in the NHS Supply Chain’s Catalogue for the first 12 months (or 24 months if extended) of the Framework Agreement. Subsequently for these Line(s) only the highest scoring Applicant will receive sales under the Framework Agreement for the first 12 months (or 24 months if extended).
II.2.5) Award criteria
Quality criterion: Sales, Service & Quality
/ Weighting: 10
Quality criterion: Supply Chain Assessment
/ Weighting: 5
Quality criterion: Sustainability and Regulations
/ Weighting: 15
Price
/ Weighting:
70
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will have the option to extend incrementally for up to 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Tea
II.2.2) Additional CPV code(s)
15900000
15860000
15863000
15864100
15863200
15863100
15865000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various Locations in the UK
II.2.4) Description of the procurement
This lot is for retail and patient feeding tea. The products in this lot includes but not limited to tea bags, Fairtrade or equivalent, herbal, organic and bulk brew tea products. The anticipated value for the first 12 months is anticipated to be £1,400,000 and £5,000,000 for the full term of 24 months (if extended).
NHS Supply Chain: Food, anticipated appointing the two highest scoring Applicants (who had met the minimum requirements set out in these tender documents) to each Line within this Lot. If Applicants were unable to meet these requirements then NHS Supply Chain: Food, reserved the right to exclude them from the procurement process and not to consider their tender response for that Line(s) any further. In the event of the second ranked Applicant and subsequent Applicant tying on score NHS Supply Chain: Food, reserved the right to award to more than two Applicants to the Line(s).
Only the highest scoring Applicant for each Line(s) will be listed in the NHS Supply Chain’s Catalogue for the first 12 months (or 24 months if extended) of the Framework Agreement. Subsequently for these Line(s) only the highest scoring Applicant will receive sales under the Framework Agreement for the first 12 months (or 24 months if extended).
II.2.5) Award criteria
Quality criterion: Sales, Service & Quality
/ Weighting: 10
Quality criterion: Supply Chain Assessment
/ Weighting: 5
Quality criterion: Sustainability and Regulations
/ Weighting: 15
Price
/ Weighting:
70
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will have the option to extend incrementally for up to 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Hot Chocolate & Malted Drinks
II.2.2) Additional CPV code(s)
15900000
15842210
15841300
15841400
03211700
15511700
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various Locations in the UK.
II.2.4) Description of the procurement
This lot is for retail and patient feeding Hot Chocolate and Hot Malted Drinks. The products in this lot includes but not limited to powdered and sachet products. The anticipated value for the first 12 months is anticipated to be £500,000 and £1,500,000 for the full term of 24 months (if extended).
NHS Supply Chain: Food, anticipated appointing the two highest scoring Applicants (who have met the minimum requirements set out in these tender documents) to each Line within this Lot. If Applicants were unable to meet these requirements then NHS Supply Chain: Food, reserved the right to exclude them from the procurement process and not to consider their tender response for that Line(s) any further. In the event of the second ranked Applicant and subsequent Applicant tying on score NHS Supply Chain: Food, reserved the right to award to more than two Applicants to the Line(s).
Only the highest scoring Applicant for each Line(s) will be listed in the NHS Supply Chain’s Catalogue for the first 12 months (or 24 months if extended) of the Framework Agreement. Subsequently for these Line(s) only the highest scoring Applicant will receive sales under the Framework Agreement for the first 12 months (or 24 months if extended).
II.2.5) Award criteria
Quality criterion: Sales, Service & Quality
/ Weighting: 10
Quality criterion: Supply Chain Assessment
/ Weighting: 5
Quality criterion: Sustainability and Regulations
/ Weighting: 15
Price
/ Weighting:
70
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will have the option to extend incrementally for up to 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Flavia Hot Beverage Machine Consumables
II.2.2) Additional CPV code(s)
15900000
15894500
15860000
15863000
15511700
15842210
15861000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various Locations in the UK.
II.2.4) Description of the procurement
This lot is for the provision of ingredients needed to go into any Mars Flavia machines operated in house and not on any rental or free on loan purchase agreements. The anticipated value for the first 12 months is anticipated to be £300,000 and £1,040,000 for the full term of 24 months (if extended).
NHS Supply Chain: Food, anticipated appointing the two highest scoring Applicants (who have met the minimum requirements set out in these tender documents) to the Lot. If Applicants were unable to meet these requirements then NHS Supply Chain: Food, reserved the right to exclude them from the procurement process and not to consider their tender response for this Lot any further. In the event of the second ranked Applicant and subsequent Applicant tying on score NHS Supply Chain: Food, reserved the right to award to more than two Applicants.
Only the highest scoring Applicant for the Lot will be listed in the NHS Supply Chain’s Catalogue for the first 12 months (or 24 months if extended) of the Framework Agreement. Subsequently for this Lot only the highest scoring Applicant will receive sales under the Framework Agreement for the first 12 months (or 24 months if extended).
II.2.5) Award criteria
Quality criterion: Sales, Service & Quality
/ Weighting: 10
Quality criterion: Supply Chain Assessment
/ Weighting: 5
Quality criterion: Sustainability and Regulations
/ Weighting: 15
Price
/ Weighting:
70
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will have the option to extend incrementally for up to 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
In Cup Products
II.2.2) Additional CPV code(s)
15900000
15894500
15860000
15863000
15864100
15131600
15861000
15891000
15891100
15891400
15891410
15891900
15842210
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various Locations in the UK.
II.2.4) Description of the procurement
This lot is for retail and patient feeding in cup hot beverage solutions where the product is purchased in cup requiring the addition of hot water. The anticipated value for the first 12 months is anticipated to be £1,000,000 and £3,000,000 for the full term of 24 months (if extended).
NHS Supply Chain: Food, anticipated appointing the two highest scoring Applicants (who had met the minimum requirements set out in these tender documents) to each Line within this Lot. If Applicants were unable to meet these requirements then NHS Supply Chain: Food, reserved the right to exclude them from the procurement process and not to consider their tender response for that Line(s) any further. In the event of the second ranked Applicant and subsequent Applicant tying on score NHS Supply Chain: Food, reserved the right to award to more than two Applicants to the Line(s).
Only the highest scoring Applicant for each Line(s) will be listed in the NHS Supply Chain’s Catalogue for the first 12 months (or 24 months if extended) of the Framework Agreement. Subsequently for these Line(s) only the highest scoring Applicant will receive sales under the Framework Agreement for the first 12 months (or 24 months if extended).
II.2.5) Award criteria
Quality criterion: Sales, Service & Quality
/ Weighting: 10
Quality criterion: Supply Chain Assessment
/ Weighting: 5
Quality criterion: Sustainability and Regulations
/ Weighting: 15
Price
/ Weighting:
70
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will have the option to extend incrementally for up to 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Vending Machine Consumables
II.2.2) Additional CPV code(s)
15900000
15860000
15894500
15511700
15842210
15131600
15861000
03211700
15863000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various Locations in the UK.
II.2.4) Description of the procurement
This lot is for the provision of ingredients for use in loose ingredient vending machines operated in house and not on any rental or free on loan purchase agreements. The anticipated value for the first 12 months is anticipated to be £290,000 and £870,000 for the full term of 24 months (if extended).
NHS Supply Chain: Food, anticipated appointing the two highest scoring Applicants (who had met the minimum requirements set out in these tender documents) to each Line within this Lot. If Applicants were unable to meet these requirements then NHS Supply Chain: Food, reserved the right to exclude them from the procurement process and not to consider their tender response for that Line(s) any further. In the event of the second ranked Applicant and subsequent Applicant tying on score NHS Supply Chain: Food, reserved the right to award to more than two Applicants to the Line(s).
Only the highest scoring Applicant for each Line(s) will be listed in the NHS Supply Chain’s Catalogue for the first 12 months (or 24 months if extended) of the Framework Agreement. Subsequently for these Line(s) only the highest scoring Applicant will receive sales under the Framework Agreement for the first 12 months (or 24 months if extended).
II.2.5) Award criteria
Quality criterion: Sales, Service & Quality
/ Weighting: 10
Quality criterion: Supply Chain Assessment
/ Weighting: 5
Quality criterion: Sustainability and Regulations
/ Weighting: 15
Price
/ Weighting:
70
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will have the option to extend incrementally for up to 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 201-456157
Section V: Award of contract
Lot No: 1
Title: Coffee
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/01/2019
V.2.2) Information about tenders
Number of tenders received: 11
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Eden Springs UK Ltd
Crawley
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Nutshell Packaging
Salisbury
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 9 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Syrup
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/01/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Bridge Valley Group
Ystrad Mynach
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Eden Springs UK Ltd
Crawley
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 11 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Tea
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/01/2019
V.2.2) Information about tenders
Number of tenders received: 11
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Eden Springs UK Ltd
Crawley
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Imporient UK Ltd
London
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Jacobs Douwe Egberts GB Ltd
Maidenhead
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Nutshell Packaging
Salisbury
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Refreshment Systems Ltd
Bradford
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Tata Global Beverages
Middlesex
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Typhoo Tea
Wirral
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Wessanen UK
Surrey
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 5 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Hot Chocolate and Malted Drinks
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/01/2019
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Aimia Foods
Haydock
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Bridge Valley Group
Ystrad Mynach
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Jacobs Douwe Egberts GB Ltd
Maidenhead
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Nutshell Packaging
Salisbury
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Flavia Hot Beverage Machine Consumables
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/01/2019
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Eden Springs UK Ltd
Crawley
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Maxpax Ltd
Gloucestershire
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 040 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: In Cup Products
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/01/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Bridge Valley Group
Ystrad Mynach
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Maxpax Limited
Gloucestershire
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Refreshment Systems Ltd
Bradford
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 3 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Title: Vending Machine Consumables
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/01/2019
V.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Aimia Foods
Haydock
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Bridge Valley Group
Ystrad Mynach
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Eden Springs UK Ltd
Crawley
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Fine Foods International (Manufacturing) Ltd
Dunstable
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Imporient UK Ltd
London
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Jacobs Douwe Egberts GB Ltd
Maidenhead
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Nutshell Packaging
Salisbury
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Refreshment Systems Ltd
Bradford
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Tchibo Coffee International Ltd
Surrey
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 870 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
21/03/2019