Skip to main content

We've saved some files called cookies on your device. These cookies are:

  • essential for the site to work
  • to help improve our website by collecting and reporting information on how you use it

We would also like to save some cookies to help tailor communications.

BETA
You're viewing an updated version of this service - your feedback will help us to improve it.
Give Feedback
Cymraeg

Contract Notice

Estate Management for Investment Property Portfolio and Facilities Management Services — Plus Additi

  • First published: 27 March 2019
  • Last modified: 27 March 2019
  • Version: N/A

    This file may not be fully accessible.

  •  

Information icon

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Information icon
You are viewing an expired notice.

Contents

Summary

OCID:
Published by:
Borough Council of Wellingborough
Authority ID:
AA26693
Publication date:
27 March 2019
Deadline date:
24 April 2019
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The Borough Council of Wellingborough requires an Estate Management services provider to manage the Council's Investment Property Portfolio, to provide Facilities Management Services for this same Investment Property Portfolio and also Additional Property Services, as required.

The estimated contract value of 2 250 000 GBP approx. is for the maximum term of the contract (3 + 1 + 1 = 5 yrs.), based on a fixed annual fee for the core Estate Management and Facilities Management services, respectively, provided to the Borough Council of Wellingborough, plus estimated annual expenditure on additional property related services, also provided to the Borough of Wellingborough.

The demand for, and therefore the estimated value of, services that may be required by other district councils within Northamptonshire and the County Council is not known.

Currently, the Council’s Investment Portfolio includes 110 separate properties with 221 let units providing a gross rental income of 2 640 000 GBP, 25 vacant units and 31 plots of land let on ground leases. The asset value is 58 900 000 GBP as at 31.3.2018. During the life of the contract it is inevitable that the portfolio will change in the light of operational and investment considerations. The investment portfolio is about 9,6 % vacant by ERV.

The objective for the Investment Portfolio is:

— to provide the Council with a managed asset, maximising returns and strengthening the underlying property portfolio,

— to contribute to the income available to the Council whilst ensuring that the values of assets utilised are maintained and improved where possible and to offer a good service to the Council’s tenants and good value to the council tax and business ratepayers.

Facilities Management services are required to support the maintenance and repair of the Investment Portfolio and must include all Statutory testing, Health and Safety matters and the proper use of service charge provisions. Budgets must be prepared by the Contractor for both reactive and planned maintenance and approved by the Council.

Additional services that may be required by the Council include acquisitions, disposal and lettings, valuations, condition schedules, photographic schedules, dilapidations, party wall awards and consultancy services such as building surveying, quantity surveying, town and country planning, architectural services and project management. This is not an exhaustive list.

These additional services must also be available to local government districts throughout Northamptonshire and to the County Council, at the provider's tendered schedule of rates.

Short-listing questionnaires must be submitted by noon Wed 24th April and a minimum of 5 bidders will be short-listed and invited to bid.

The Council is aiming to issue the Invitation to Tender (ITT) to short-listed bidders by 13th May with a deadline for bids of 7th June. The dates for the ITT stage of the tender may be subject to change.

The Council is aiming to award by early July and the contract will commence 8.11.2019.

The short-listing questionnaire and all the other tender documents will be available to download from the tender portal https://www.eastmidstenders.org and completed short-listing questionnaires (and later, tenders), must be up-loaded to this same tender portal too.

Interested parties must register on the portal before they can access the tender documents.

A link to the advert on the portal for this tender will appear in the corresponding contract notice on https://www.gov.uk/contracts-finder

This same link to the tender portal will also be added to this OJEU notice.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Borough Council of Wellingborough

Swanspool House, Doddington Road

Wellingborough

NN8 1BP

UK

Contact person: Mr Paul Large, Welland Procurement

Telephone: +44 7769918574

E-mail: plarge@melton.gov.uk

NUTS: UKF25

Internet address(es)

Main address: http://www.wellingborough.gov.uk/

Address of the buyer profile: http://www.wellingborough.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.eastmidstenders.org


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.eastmidstenders.org


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Estate Management for Investment Property Portfolio and Facilities Management Services — Plus Additional Property Related Services — Borough Council of Wellingborough

Reference number: DN340514

II.1.2) Main CPV code

70330000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Estate management services for the Borough Council of Wellingborough's Investment Property Portfolio, Facilities Management services for this same Investment Property Portfolio and Additional property-related services as required.

These additional services must also be available to all district councils in Northamptonshire and also to the County Council based on the provider's tendered rates.

The requirement for the provider to make their services available to all local government districts within Northamptonshire, will continue after local government re-organisation. This is expected Apr/May 2020 but at the time of writing has not been confirmed.

II.1.5) Estimated total value

Value excluding VAT: 2 250 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKF25


Main site or place of performance:

Borough of Wellingborough, Northants.

II.2.4) Description of the procurement

The Borough Council of Wellingborough requires an Estate Management services provider to manage the Council's Investment Property Portfolio, to provide Facilities Management Services for this same Investment Property Portfolio and also Additional Property Services, as required.

The estimated contract value of 2 250 000 GBP approx. is for the maximum term of the contract (3 + 1 + 1 = 5 yrs.), based on a fixed annual fee for the core Estate Management and Facilities Management services, respectively, provided to the Borough Council of Wellingborough, plus estimated annual expenditure on additional property related services, also provided to the Borough of Wellingborough.

The demand for, and therefore the estimated value of, services that may be required by other district councils within Northamptonshire and the County Council is not known.

Currently, the Council’s Investment Portfolio includes 110 separate properties with 221 let units providing a gross rental income of 2 640 000 GBP, 25 vacant units and 31 plots of land let on ground leases. The asset value is 58 900 000 GBP as at 31.3.2018. During the life of the contract it is inevitable that the portfolio will change in the light of operational and investment considerations. The investment portfolio is about 9,6 % vacant by ERV.

The objective for the Investment Portfolio is:

— to provide the Council with a managed asset, maximising returns and strengthening the underlying property portfolio,

— to contribute to the income available to the Council whilst ensuring that the values of assets utilised are maintained and improved where possible and to offer a good service to the Council’s tenants and good value to the council tax and business ratepayers.

Facilities Management services are required to support the maintenance and repair of the Investment Portfolio and must include all Statutory testing, Health and Safety matters and the proper use of service charge provisions. Budgets must be prepared by the Contractor for both reactive and planned maintenance and approved by the Council.

Additional services that may be required by the Council include acquisitions, disposal and lettings, valuations, condition schedules, photographic schedules, dilapidations, party wall awards and consultancy services such as building surveying, quantity surveying, town and country planning, architectural services and project management. This is not an exhaustive list.

These additional services must also be available to local government districts throughout Northamptonshire and to the County Council, at the provider's tendered schedule of rates.

Short-listing questionnaires must be submitted by noon Wed 24th April and a minimum of 5 bidders will be short-listed and invited to bid.

The Council is aiming to issue the Invitation to Tender (ITT) to short-listed bidders by 13th May with a deadline for bids of 7th June. The dates for the ITT stage of the tender may be subject to change.

The Council is aiming to award by early July and the contract will commence 8.11.2019.

The short-listing questionnaire and all the other tender documents will be available to download from the tender portal https://www.eastmidstenders.org and completed short-listing questionnaires (and later, tenders), must be up-loaded to this same tender portal too.

Interested parties must register on the portal before they can access the tender documents.

A link to the advert on the portal for this tender will appear in the corresponding contract notice on https://www.gov.uk/contracts-finder

This same link to the tender portal will also be added to this OJEU notice.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 250 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

A maximum of 2 extensions of 12 months each.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As a minimum requirement for the core estates management and relate services, suitable providers must employ or have access to RICS qualified chartered surveyors.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 24/04/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 13/05/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Head of Legal Services, Borough Council of Wellingborough

Swanspool House, Doddington Road

Wellingborough

NN8 1BP

UK

Internet address(es)

URL: http://www.wellingborough.gov.uk/

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Borough Council of Wellingborough will incorporate a minimum 10 day standstill period at the point of notification of the decision to award the contract. The decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any specification, the identity of the successful tenderer(s) and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated in I.1) above within the standstill period. If an appeal or challenge to award the contract has not been successfully resolved the Public Contracts Regulations 2015 (As Amended) provide for aggrieved parties to take action in the High Court. Any such action must be brought promptly (generally within 30 days, although this time period may be extended to three months in certain circumstances). Where a legal challenge is made after the contract has been entered into then that contract could be declared ineffective and/or shortened and/or a fine imposed by the Court.

VI.4.4) Service from which information about the review procedure may be obtained

Borough Council of Wellingborough

Swanspool House, Doddington Road

Wellingborough

NN8 1BP

UK

Internet address(es)

URL: http://www.wellingborough.gov.uk/

VI.5) Date of dispatch of this notice

21/03/2019

Coding

Commodity categories

ID Title Parent category
70330000 Property management services of real estate on a fee or contract basis Real estate agency services on a fee or contract basis

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
plarge@melton.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.
Follow Sell2Wales
Email icon
Sell2Wales Helpline
0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.

Give feedback about this page
All content is available under the Open Government License, except where otherwise stated.