Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
City of York Council
West Offices, Station Rise, York
York
YO1 6GA
UK
Contact person: Phill Monk
E-mail: procurement@york.gov.uk
NUTS: UKE21
Internet address(es)
Main address: http://www.york.gov.uk
Address of the buyer profile: http://www.yortender.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Operation of York's Libraries
II.1.2) Main CPV code
92510000
II.1.3) Type of contract
Services
II.1.4) Short description
City of York Council, is seeking a long term partner to operate and manage its Library and Archives service for a period of 15 years from 1.4.2019, with a possible extension of a further 5 years. The service provides 14 static libraries (of which 1 is currently replaced by a temporary dedicated mobile facility due to the emergency closure of the building), 1 reading café, 1 mobile library, and a home library service.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
34 250 000.00
EUR
II.2) Description
II.2.2) Additional CPV code(s)
92511000
92510000
92500000
79995000
48161000
39155100
39155000
34144760
22113000
92512000
II.2.3) Place of performance
NUTS code:
UKE21
Main site or place of performance:
The City of York.
II.2.4) Description of the procurement
The City of York Council will use the Open procedure to appoint a contractor to run and operate its library services, including buildings, for 15 years.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract is for 15 years, with an option to extend up to an additional 5 years. The maximum price bidders may submit is for 32 000 000 GBP for the initial 15-year period. However, if the extension option is agreed, then the total value of the contract is likely to be 41 600 000 GBP for the purposes of estimated contract value calculation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 135-308559
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Title: Operation of York's Libraries
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 00
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Explore York Libraries and Archives Mutual Limited
IP032357
York
UK
NUTS: UKE21
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 34 250 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
No compliant bids were received using the Open procedure. The process therefore moved to the competition with negotiation procedure, which resulted in 2 compliant bids, as per regulation 29 of the Public Contract Regulations 2015.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
London
UK
VI.5) Date of dispatch of this notice
21/03/2019