Concession award notice
Results of the procurement procedure
Section I: Contracting
authority/entity
I.1) Name and addresses
Ayrshire College
Main Campus, Hill Street
Kilmarnock
KA1 3HY
UK
Contact person: Kath Harper
Telephone: +44 1563523501
E-mail: kathleen.harper@ayrshire.ac.uk
Fax: +44 1563538182
NUTS: UKM93
Internet address(es)
Main address: http://www1.ayrshire.ac.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00456
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Ayrshire College Finance System Support and Maintenance
Reference number: SSJJT020718
II.1.2) Main CPV code
72253200
II.1.3) Type of contract
Services
II.1.4) Short description
This is a voluntary ex ante transparency notice. This notice is to indicate that Ayrshire College intends to contract with Advance Business Solutions Ltd for the provision of support and maintenance services for open accounts finance system and all implemented modules for 3 years.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
82 902.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72253200
II.2.3) Place of performance
NUTS code:
UKM9
II.2.4) Description of the procurement
This is a Voluntary Ex Ante Transparency (VEAT) notice. This notice is to indicate that Ayrshire College intends to contract with Advance Business Solutions Ltd for the the provision of support and maintenance services for open accounts finance system including the installation of the e-Biz module. This service has a total cost of 82 902 GBP for 3 years. The contract start date is 1.4.2019.
Ayrshire College holds a perpetual licence to access and use open accounts and associated software with Advance Business Solutions Ltd. Advanced Business Solutions Ltd owns and has exclusive rights in respect of all intellectual property rights in the College’s current finance system and Advanced Business Solutions Ltd is, therefore, the only provider able to meet the College’s need for continued support and maintenance of the finance system, open accounts.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 36
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Form of procedure
Award procedure without prior publication of a concession notice in the cases listed below (please complete Annex D4)
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The services can only be provided by a particular provider for reasons that are technical, connected with the protection of exclusive rights and the need to purchase services which cannot be provided separately other than as an addition to the services originally provided by the supplier.
Due to the high costs of a new finance system and budget constraints, business continuity can only be maintained with Advanced Business Solutions Ltd.
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 050-116276
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/12/2018
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Advanced Business Solutions Ltd
3214465
Ditton Park, Riding Court Road
Datchet
SL3 9LL
UK
Telephone: +44 8451606162
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
82 902.00
GBP
Section VI: Complementary information
VI.3) Additional information
Contract ref 2018-PS-SSJ020718
(SC Ref:578326)
VI.4) Procedures for review
VI.4.1) Review body
Ayrshire College
Main Campus, Hill Street
Kilmarnock
KA1 3HY
UK
Telephone: +44 1563523501
Fax: +44 1563538182
Internet address(es)
URL: http://www1.ayrshire.ac.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The stansdstill period ends at midnight at the end of the 10th day after the date this notice was sent. The standstill period will end at midnight on 18.3.2019.
VI.5) Date of dispatch of this notice
22/03/2019