Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Crown Simmons Housing
First Floor, Aissela 46 High St
Esher
KT10 9QY
UK
Contact person: Procurement Team
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
NUTS: UKJ
Internet address(es)
Main address: http://www.effefftee.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA12961
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from another address:
Faithorn Farrell Timms
Central Court, 1 Knoll Rise
Orpington, Kent
BR6 0JA
UK
Contact person: Procurement Team
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
NUTS: UKJ
Internet address(es)
Main address: www.effefftee.co.uk
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
T1-4519 Crown Simmons Cleaning and Grounds
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
The services will include the delivery of cleaning and grounds maintenance services to blocks owned and managed by Crown Simmons Housing.
II.1.5) Estimated total value
Value excluding VAT:
1 370 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
T1-4519 Crown Simmons Cleaning
II.2.2) Additional CPV code(s)
90910000
90911300
II.2.3) Place of performance
NUTS code:
UKJ
UKJ2
UKI51
UKI44
Main site or place of performance:
Approximately 45 blocks in Surrey, South West London, South East London and the South Coast.
II.2.4) Description of the procurement
1) internal communal cleaning services to blocks, including but not restricted to:
— floor coverings,
— walls,
— ceilings,
— doors,
— communal windows,
— stairs,
— handrails and balustrade,
— lifts,
— recycled and general waste bins,
— WC, hand basins, urinal, etc.,
—toilet cubicles and laminated surfaces.
2) external cleaning services to blocks, including but not restricted:
— entrance lobby doors glass/screens,
— car parking areas,
— general footpaths leading to premises,
— general grass and shrub areas,
— refuge bin areas,
— bike stores.
3) external window cleaning.
4) reactive services including but not restricted to:
— salt and grit spreading,
— fly tipping removal,
— bulk waste removal,
— litter picking,
— pressure washing.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical Questions
/ Weighting: 50
Price
/ Weighting:
50
II.2.6) Estimated value
Value excluding VAT:
49 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period will be for a period of 5 years, with the option for renewal of up to a further 5 years. Therefore a maximum contract term of 10 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers are to note that the services required are annual, routine and reactive basis.
Tenderers are to note that the estimated contract value stated in II.1.5 is the maximum estimated value over the maximum term. The contract value in II.2.6 is the estimated annual value for this lot.
Lot No: 2
II.2.1) Title
T1-4519 Crown Simmons Grounds Maintenance
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKJ
UKJ2
UKI51
UKI44
Main site or place of performance:
Approximately 53 blocks within Surrey, South West London, South East London and the South Coast.
II.2.4) Description of the procurement
Grounds maintenance services including but restricted to:
— cutting and maintenance of grassed areas,
— the collection of leaves and litter, fly tipping and bulk refuse,
— weed control (hard and soft landscaped areas),
— shrub, hedge and rose maintenance,
— management of trees.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical Questions
/ Weighting: 50
Price
/ Weighting:
50
II.2.6) Estimated value
Value excluding VAT:
88 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period will be for a period of 5 years, with the option for renewal of up to a further 5 years. Therefore a maximum contract term of 10 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers are to note that the services required are annual, routine and reactive basis.
Tenderers are to note that the estimated contract value stated in II.1.5 is the maximum estimated value over the maximum term. The contract value in II.2.6 is the estimated annual value for this lot.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to tender documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/05/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/05/2019
Local time: 17:00
Place:
Faithorn Farrell Timms LLP, Central Court, 1 Knoll Rise, Orpington, BR6 0JA
Information about authorised persons and opening procedure:
Authorised procurement consultant.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Tenderers are advised to note that Crown Simmons Housing will be holding a bidder's event on Wednesday 24.4.2019 between 11:00 a.m. – 1:00 p.m. This event will provide prospective bidders with the opportunity to meet Crown Simmons and understand their requirements for the delivery of this contract as well as ask Crown Simmons and their procurement agent any questions in relation to the procurement exercise. Tenderers are requested to confirm their attendance via email to procurement@effefftee.co.uk marked for the attention of Lynn Bekir at the Bidders Event by Thursday 18.4.2019.
Tenderers are advised that all clarifications and correspondence must be in accordance with the instructions set out in the tender documents.
All tender submissions must be received via mytenders in accordance with the instructions set out in the tender documents.
Note: to register your interest in this notice and obtain any additional information please visit the myTenders Website at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=215382.
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:215382)
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
Fax: +44 1689885081
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
Fax: +44 1689885081
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority shall comply with the requirements of the Public Contract Regulations 2015 when notifying economic operators of the outcome of this procurement.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
22/03/2019