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02 Contract Notice

TfW - Insurance Brokerage and Risk Advisory Services

  • First published: 02 March 2020
  • Last modified: 15 April 2020

Contents

Summary

OCID:
ocds-kuma6s-100382
Published by:
Transport for Wales
Authority ID:
AA50685
Publication date:
02 March 2020
Deadline date:
01 June 2020
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Transport for Wales (TfW) require an insurance broker to provide insurance and risk advisory services that can advise TfW to ensure that all risks and opportunities are managed efficiently. Further information can be found in the ITT documentation attached to the Additional Documents section of this Contract notice on Sell2Wales CPV: 66518100, 66518000, 66518100, 66500000, 66517300.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Transport for Wales

Southgate House, Wood Street

Cardiff

CF10 1EW

UK

Telephone: +44 2921673434

E-mail: procurement@tfw.wales

NUTS: UKL

Internet address(es)

Main address: http://www.tfw.gov.wles

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA50685

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://sell2wales.gov.wales


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Transport Related Services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

TfW - Insurance Brokerage and Risk Advisory Services

Reference number: TfW210

II.1.2) Main CPV code

66518100

 

II.1.3) Type of contract

Services

II.1.4) Short description

Transport for Wales (TfW) require an insurance broker to provide insurance and risk advisory services that can advise TfW to ensure that all risks and opportunities are managed efficiently.

Further information can be found in the ITT documentation attached to the Additional Documents section of this Contract notice on Sell2Wales

II.1.5) Estimated total value

Value excluding VAT: 200 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

66518000

66518100

66500000

66517300

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

The service is to be provided across Wales.

II.2.4) Description of the procurement

TfW require an insurance broker to provide insurance and risk advisory services that can advise TfW to ensure that all risk and opportunities are managed efficiently and effectively.

Further information can be found in the ITT documentation attached to the Additional Documents section of this Contract Notice on Sell2Wales.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 200 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

There is the option for extension to the contract for up to 24 months in 12 month increments at TfW's discretion

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

All information relating to the tender, including the tender documents can be found in the Additional Documents section of this Contract notice.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 03/04/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.7) Conditions for opening of tenders

Date: 03/04/2020

Local time: 13:00

Place:

TfW Offices

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The ITT Documents can be found in the Additional Documents section of this Contract Notice.

ITT Volume 1 - Tender Instructions and Requirements

ITT Volume 2 - Tender Questionnaire

ITT Volume 3 - Pricing Schedule

ITT Volume 4 - Terms and Conditions

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=100382.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:100382)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

28/02/2020

Coding

Commodity categories

ID Title Parent category
66500000 Insurance and pension services Financial and insurance services
66518000 Insurance brokerage and agency services Insurance services
66518100 Insurance brokerage services Insurance brokerage and agency services
66517300 Risk management insurance services Credit and surety insurance services
85 Transport for Wales Sell2Wales Projects
61 Transport For Wales - Core Valley Lines Sell2Wales Projects

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
02 March 2020
Deadline date:
01 June 2020 00:00
Notice type:
02 Contract Notice
Authority name:
Transport for Wales
Publication date:
20 March 2020
Notice type:
14 Corrigendum
Authority name:
Transport for Wales
Publication date:
17 April 2020
Notice type:
14 Corrigendum
Authority name:
Transport for Wales
Publication date:
24 September 2020
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Transport for Wales

About the buyer

Main contact:
procurement@tfw.wales
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
18/03/2020 09:00
Notice date(s) changed
IV.2.2) Time limit
Old date: 03/04/2020 12:00
New date: 04/05/2020 12:00

IV.2.7) Conditions for opening of tenders
Old date: 03/04/2020 13:00
New date: 04/05/2020 13:00

Good Morning, Due to the currently unusual and uncertain circumstances at this time, TfW is extending the tender deadline until Monday 4th May 2020. Kind Regards Mike
15/04/2020 13:43
Notice date(s) changed
IV.2.2) Time limit
Old date: 04/05/2020 12:00
New date: 01/06/2020 12:00

IV.2.7) Conditions for opening of tenders
Old date: 04/05/2020 13:00
New date: 01/06/2020 13:00

Due to current circumstances surrounding COVID-19, TfW have agreed to extend the deadline date by one month to allow opportunity for all tenderers to submit bids. Kind Regards Mike
05/05/2020 09:34
ADDED FILE: Clarification Response
Clarification Response
11/05/2020 13:29
Contractual Requirements
Good Afternoon,

It has been brought to our attention that due to industry requirements and a number of clarifications it is deemed that the terms and conditions of the NEC3 Professional Services Short Contract (PSSC) for the Insurance Brokerage and Risk Advisory Tender may not be appropriate for this contract.

Therefore, TfW requests that tenderers submit their standard Terms and Conditions with their completed tender response documentation before the tender deadline date and TfW will consider these submitted Ts & Cs during the evaluation process. TfW reserves the right to clarify and agree the final Terms and Conditions with the successful supplier.

Kind Regards Mike

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx392.62 KB
This file may not be accessible.
xlsx
xlsx50.77 KB
This file may not be accessible.
docx
docx453.73 KB
This file may not be accessible.
pdf
pdf331.01 KB
This file may not be accessible.
docx
docx21.14 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


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