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Notice Details

Title: TfW - Insurance Brokerage and Risk Advisory Services
Published by: Transport for Wales
Publication Date: 02/03/2020
Deadline Date: 01/06/2020
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Transport for Wales (TfW) require an insurance broker to provide insurance and risk advisory services that can advise TfW to ensure that all risks and opportunities are managed efficiently.
Further information can be found in the ITT documentation attached to the Additional Documents section of this Contract notice on Sell2Wales
CPV: 66518100, 66518000, 66518100, 66500000, 66517300.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Transport for Wales

Southgate House, Wood Street

Cardiff

CF10 1EW

UK

Telephone: +44 2921673434

E-mail: procurement@tfw.wales

NUTS: UKL

Internet address(es)

Main address: http://www.tfw.gov.wles

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA50685

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://sell2wales.gov.wales


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Transport Related Services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

TfW - Insurance Brokerage and Risk Advisory Services

Reference number: TfW210

II.1.2) Main CPV code

66518100

 

II.1.3) Type of contract

Services

II.1.4) Short description

Transport for Wales (TfW) require an insurance broker to provide insurance and risk advisory services that can advise TfW to ensure that all risks and opportunities are managed efficiently.

Further information can be found in the ITT documentation attached to the Additional Documents section of this Contract notice on Sell2Wales

II.1.5) Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

66518000

66518100

66500000

66517300

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

The service is to be provided across Wales.

II.2.4) Description of the procurement

TfW require an insurance broker to provide insurance and risk advisory services that can advise TfW to ensure that all risk and opportunities are managed efficiently and effectively.

Further information can be found in the ITT documentation attached to the Additional Documents section of this Contract Notice on Sell2Wales.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

There is the option for extension to the contract for up to 24 months in 12 month increments at TfW's discretion

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

All information relating to the tender, including the tender documents can be found in the Additional Documents section of this Contract notice.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 03/04/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.7) Conditions for opening of tenders

Date: 03/04/2020

Local time: 13:00

Place:

TfW Offices

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The ITT Documents can be found in the Additional Documents section of this Contract Notice.

ITT Volume 1 - Tender Instructions and Requirements

ITT Volume 2 - Tender Questionnaire

ITT Volume 3 - Pricing Schedule

ITT Volume 4 - Terms and Conditions

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=100382.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:100382)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

28/02/2020


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
18/03/2020 09:00Notice date(s) changed

IV.2.2) Time limit
Old date: 03/04/2020 12:00
New date: 04/05/2020 12:00

IV.2.7) Conditions for opening of tenders
Old date: 03/04/2020 13:00
New date: 04/05/2020 13:00

Good Morning, Due to the currently unusual and uncertain circumstances at this time, TfW is extending the tender deadline until Monday 4th May 2020. Kind Regards Mike
15/04/2020 13:43Notice date(s) changed

IV.2.2) Time limit
Old date: 04/05/2020 12:00
New date: 01/06/2020 12:00

IV.2.7) Conditions for opening of tenders
Old date: 04/05/2020 13:00
New date: 01/06/2020 13:00

Due to current circumstances surrounding COVID-19, TfW have agreed to extend the deadline date by one month to allow opportunity for all tenderers to submit bids. Kind Regards Mike
05/05/2020 09:34ADDED FILE: Clarification Response

Clarification Response
11/05/2020 13:29Contractual Requirements

Good Afternoon,

It has been brought to our attention that due to industry requirements and a number of clarifications it is deemed that the terms and conditions of the NEC3 Professional Services Short Contract (PSSC) for the Insurance Brokerage and Risk Advisory Tender may not be appropriate for this contract.

Therefore, TfW requests that tenderers submit their standard Terms and Conditions with their completed tender response documentation before the tender deadline date and TfW will consider these submitted Ts & Cs during the evaluation process. TfW reserves the right to clarify and agree the final Terms and Conditions with the successful supplier.

Kind Regards Mike
Main Contact: procurement@tfw.wales
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
66500000Insurance and pension servicesFinancial and insurance services
66518000Insurance brokerage and agency servicesInsurance services
66518100Insurance brokerage servicesInsurance brokerage and agency services
66517300Risk management insurance servicesCredit and surety insurance services
61Transport For Wales - Core Valley LinesSell2Wales Projects

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013Conwy and Denbighshire
1020East Wales
1023Flintshire and Wrexham
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012Gwynedd
1011Isle of Anglesey
1021Monmouthshire and Newport
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea
1000WALES
1010West Wales and The Valleys

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
02/03/2020 ITT Volume 1 - Tender Instructions and Requirements V1.0 ITT Volume 1 - Tender Instructions and Requirements V1.0331.01 KB21
02/03/2020 ITT Volume 2 - Tender Questionaire V1.0 ITT Volume 2 - Tender Questionaire V1.0453.73 KB16
02/03/2020 ITT Volume 3 - Pricing Schedule V1 ITT Volume 3 - Pricing Schedule V150.77 KB17
02/03/2020 ITT Volume 4 - Terms and Conditions ITT Volume 4 - Terms and Conditions392.62 KB8
05/05/2020 Clarification Response Clarification Response21.14 KB8

Replaced Documents

There are no previous versions of these documents

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