Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
North Lincolnshire Council
Church Square House, High Street
Scunthorpe
DN15 6NL
UK
Contact person: All communication through https://www.yortender.co.uk
E-mail: procurement@northlincs.gov.uk
NUTS: UKE13
Internet address(es)
Main address: https://www.northlincs.gov.uk
Address of the buyer profile: https://www.northlincs.gov.uk
I.1) Name and addresses
North Lincolnshire Council
Church Square House, High Street
Scunthorpe
DN15 6NL
UK
Contact person: All communication through https://www.yortender.co.uk
E-mail: procurement@northlincs.gov.uk
NUTS: UKE13
Internet address(es)
Main address: https://www.northlincs.gov.uk
Address of the buyer profile: https://www.northlincs.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Financial Management System
Reference number: DN442817
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
North Lincolnshire Council and North East Lincolnshire Council are inviting tenders for the supply, implementation and maintenance of a financial management system. The system will be implemented across both authorities as 1 shared system.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 300 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48400000
II.2.3) Place of performance
NUTS code:
UKE13
Main site or place of performance:
North Lincolnshire and North East Lincolnshire.
II.2.4) Description of the procurement
North Lincolnshire Council and North East Lincolnshire Council are inviting tenders for the supply, implementation and maintenance of a financial management system. The solution must be able to host the system via a cloud based technology. The 2 authorities operate under a shared services arrangement and are looking for a single shared system that will provide seamless and real-time access to financial information. The contract term is 10 years with break clauses at year 6 and 8. The implementation phase will commence on 1.4.2020 followed by a go live date of 1.4.2021.
The system shall provide the following components:
— procure to pay,
— general ledger,
— accounts receivable,
— reporting and data analytics,
— budget management,
— invoice capture.
II.2.5) Award criteria
Quality criterion: MS1 — Implementation, governance and delivery
/ Weighting: 15
Quality criterion: MS2 — Implementation training
/ Weighting: 2
Quality criterion: MS3 — Data migration
/ Weighting: 2
Quality criterion: MS4 — Cloud security principles
/ Weighting: 1
Quality criterion: MS5 — Demonstration
/ Weighting: 40
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 205-499792
Section V: Award of contract
Title: Financial Management System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/02/2020
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Unit4 Business Software Ltd
1737985
Reading
UK
NUTS: UKJ11
Internet address(es)
URL: www.unit4software.com
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 300 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Value excluding VAT: 400 000.00 GBP
Proportion: 30 %
Short description of the part of the contract to be subcontracted:
Implementation phase
Section VI: Complementary information
VI.3) Additional information
Tender documents are available on the electronic portal at www.yortender.co.uk
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
27/02/2020