Bracknell Forest Borough Council
Time Square, Market Street
Bracknell
RG12 1JD
UK
Contact person: Mr Keith Ashby
Telephone: +44 1344352250
E-mail: Procurement.Team@Bracknell-Forest.gov.uk
NUTS: UKJ
Internet address(es)
Main address: http://www.bracknell-forest.gov.uk
Address of the buyer profile: http://www.bracknell-forest.gov.uk
The procurement documents are available for unrestricted and full direct access, free of charge at:
II.1.1) Title
Home to School and Passenger Transport Services DPS
Reference number: DN467418
II.1.2) Main CPV code
60120000
II.1.3) Type of contract
Services
II.1.4) Short description
Bracknell Forest Council (BFC) are tendering for a range of transport services. The purpose of this specification is to detail the service requirements of the selected Suppliers on the dynamic purchasing system (DPS) for working with Bracknell Forest Council (BFC) in providing transport for both service users and Council staff. This document should be used in conjunction with the terms and conditions of individual contracts (routes) known as lots on the DPS.
Providers are expected to operate a high-quality service that caters for the needs of the passengers and meets all current and future requirements of the contract, the Council and all relevant legislation. They will need to be able to supply appropriate, suitably trained, client-focused staff for all passengers, especially those with additional or challenging needs. Providers will also need to demonstrate that they can manage their staff’s professional conduct and ensure that they, as individuals, understand and meet the service standards.
We are looking for providers who will treat Council staff, schools, parents/carers and the passengers as customers. They should be open and honest in their communication with the Council at operational and management levels. The Council expects to be informed of any service delays, accidents, issues or changes to the contract requirements. Providers must also be able to effectively manage the performance of the contract and work with the Council to analyse the current provision and develop effective and innovative solutions. They will need to supply suitable vehicles dependent on the contract needs and there should also be strong contingency plans and arrangements in place to minimise interruptions in service due to unforeseen events such as breakdowns and sickness.
The initial contracts will commence on 1.9.2020 following mini competitions under this DPS. Total contract value estimated between 3 500 000 GBP and 12 000 000 GBP depending on usage and contract duration. Organisations must register their interest on the South East Business Portal site in order to receive any changes or notifications issued by the Council during this tender process. The Council will not be held responsible for lack of communication to any organisation who does not register their interest. Clarification questions can also be sent through this site.
This will be a restricted 2-stage process. Stage 1 is the selection questionnaire for tenderer selection and, if successful, at stage 1 (Rounds), organisations will be invited to tender at stage 2 under mini competition under this DPS.
II.1.5) Estimated total value
Value excluding VAT:
12 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Lot No: 1
II.2.1) Title
Vehicle up to 4 Passengers with Driver and Potentially PA
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Vehicle up to 4 passengers with driver and potentially passenger assistant.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/08/2026
This contract is subject to renewal: Yes
Description of renewals:
Under DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Wheelchair Accessible Vehicle with Driver and Potentially PA
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Wheelchair accessible vehicle with driver and potentially passenger assistant.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/08/2026
This contract is subject to renewal: Yes
Description of renewals:
Under DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Vehicle Over 4 and up to 8 Passengers with Driver and Potentially PA
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Vehicle over 4 and up to 8 passengers with driver and potentially passenger assistant.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/08/2026
This contract is subject to renewal: Yes
Description of renewals:
Under DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Minibus up to 16 Passengers with Driver and Potentially PA
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Minibus up to 16 passengers with driver and potentially passenger assistant.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/08/2026
This contract is subject to renewal: Yes
Description of renewals:
Under DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Wheelchair Accessible Vehicle up to 8 Passengers with Driver and Potentially PA
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Wheelchair accessible vehicle up to 8 passengers with driver and potentially passenger assistant.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/08/2026
This contract is subject to renewal: Yes
Description of renewals:
Under DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Wheelchair Accessible Vehicle with Tail Lift, up to 8 Passengers with Driver and Potentially PA
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Wheelchair accessible vehicle with tail lift, up to 8 passengers with driver and potentially passenger assistant.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/08/2026
This contract is subject to renewal: Yes
Description of renewals:
Under DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Wheelchair Accessible Vehicle, up to 16 Passengers with Driver and Potentially PA
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Wheelchair accessible vehicle, up to 16 passengers with driver and potentially passenger assistant.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/08/2026
This contract is subject to renewal: Yes
Description of renewals:
Under DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Wheelchair Accessible Vehicle with Tail Lift, up to 16 Passengers with Driver and Potentially PA
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Wheelchair accessible vehicle with tail lift, up to 16 passengers with driver and potentially passenger assistant.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/08/2026
This contract is subject to renewal: Yes
Description of renewals:
Under DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Ambulance Transport
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Ambulance transport.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/08/2026
This contract is subject to renewal: Yes
Description of renewals:
Under DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
PCV Over 17 Seats (Bus/Coach) with Driver
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
PCV over 17 seats (bus/coach) with driver.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/08/2026
This contract is subject to renewal: Yes
Description of renewals:
Under DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
Category 11 — Public Transport
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Category 11 — public transport.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/08/2026
This contract is subject to renewal: Yes
Description of renewals:
Under DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No