Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Viewpoint Housing Association
4 South Oswald Road
Edinburgh
EH9 2HG
UK
Contact person: Howard Vaughan
E-mail: info@viewpoint.co.uk
NUTS: UKM75
Internet address(es)
Main address: www.viewpoint.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11642
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Registered social landlord/charity
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurance and Related Services 2020-2025
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Viewpoint Housing Association require non-life insurance services, including property insurance for owned properties; contracts works insurance; property insurance for office contents; computer equipment; business interruption; money; public liability; employers' liability; legal expenses; engineering inspection and insurance; fidelity guarantee; and motor fleet.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
The contract is for the provision of general insurance and related services, including claims handling, loss control services and general programme maintenance and advice as required by Viewpoint HA commencing 1 October 2020. Bids are invited from suitably qualified insurance brokers and direct providers for the entire scope of services.
The ESPD process is attached via Section E. Global question for all selection criteria. The criteria on the ESPD are pass or fail. You will pass the ESPD global questions by completing and meeting all the criteria a set out in the attached ITT. If you fail to provide all the required and requested information as below you will fail the ESPD and in turn the tender requirements and you will be disqualified from the tender process.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will last for 3 years to 30 September 2023; with the possibility of a further 2 single year extensions through to 30 September 2025. The extension of the contract will be at the discretion of VHA Senior Team.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As outlined in the attached ITT for insurance services.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As outlined in the attached ITT for insurance services.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As outlined in the attached ITT for insurance services.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
The supplier and their sub-suppliers must provide their company number and must be if an insurance broker registered with and regulated by the UK Financial Conduct Authority or an insurer authorised/and or regulated by the UK Financial Conduct Authority or Prudential Regulation Authority or equivalent in another member state of the European Economic Area indicating the types of insurance/service the bidder is authorised to arrange or provide.
III.2.2) Contract performance conditions
KPIs will be agreed at the pre-start meeting.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/04/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
03/04/2020
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
36 or 48 or 60 months.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you comprehensively read and understand the attached ‘VHA ITT- Insurance and Related Service 2020-2025 — vFinal’.
Document and associated documents, in particular in connection with the global questions pass or fail requirements and you complete the price schedule as requested.
The ESPD process is attached via Section E. Global question for all selection criteria. The criteria on the ESPD are pass or fail. You will pass the ESPD global questions by completing and meeting all the criteria a set out in the attached ITT. If you fail to provide all the required and requested information as below you will fail the ESPD and in turn the tender requirements and you will be disqualified from the tender process.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=616386.
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:616386).
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
28/02/2020