Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Contact person: Procurement Support Team (PST)
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
NUTS: UKJ36
Internet address(es)
Main address: https://www.winchester.gov.uk/
Address of the buyer profile: https://in-tendhost.co.uk/hampshire
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/hampshire
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/hampshire
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tree Maintenance Framework
Reference number: WCC15431 / WCC/ENV/0001
II.1.2) Main CPV code
77211500
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is seeking to establish a tree maintenance framework to carry out works as directed in line with the Council’s annual tree programme. The framework will be multisource with a preferred maximum 6 suppliers over a 2-4 year period. The framework agreement will be for an initial 2 year period with an option to extend for a further 2 years. The estimated total spend for the duration of this framework is within the range — GBP 300 000 to GBP 660 000.
II.1.5) Estimated total value
Value excluding VAT:
660 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ36
Main site or place of performance:
Winchester.
II.2.4) Description of the procurement
Winchester City Council (the Council) is committed to maintaining and enhancing the districts built and natural environment. Protecting and improving the attractive environment that residents enjoy is important, Winchester District’s trees provide an enormous asset and make it one of the greener towns in the south. The council is responsible for approximately 30 000 individual trees at least two small woodlands and need to be managed to maximise ecological, landscape and social gain whilst being resilient to future pressures including climate change and disease.
In addition, the Council has a duty of care and responsibility to manage it’s trees in an effective and appropriate manner, thereby reducing the risk they pose to people and property.
The council are seeking to appoint contractors to a framework to provide a tree maintenance service throughout the year across the District of Winchester, over a maximum 4-year period. The contractors will work closely with the council's in-house tree inspectors who will be identifying and issuing orders for the tree works. Works will include mostly pruning and felling, although there will be an element of tree planting and associated young tree care.
The Council will have a proactive tree inspection programme with identified risk zones. The framework agreement is to carry out the necessary works from this programme. It is envisaged the order process will be driven by a new IT system purchased by the Council to streamline the ordering process of works.
Tree works on reactive orders are a response to enquiries and events which have been reported to the council. These orders may be spread across a wider geographical area. The contractor will also be responsible for providing a 24 hour/365 day emergency call out service.
The framework contract will be for a period of 4 years commencing in July 2020. The outcome of the procurement needs to reflect a theme that underpins the council’s priorities to ensure the use of technology to improve customer access, speed up processes and enter into service delivery arrangements that improves service, reduce cost and protect and enhance the environment.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
660 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Initial 2-year framework with a potential 2-year option to extend.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the framework will be 2 years with an option to extend for a further two years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 011-020938
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/03/2020
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
01/05/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/Hampshire and complete their tender document and selection questionnaire (SQ), together with any supporting information by 17.00 on 31 March 2020.
Please note: apart from completing SQ (Appendix 1), all other documents are provided in draft for information only.
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VI.4) Procedures for review
VI.4.1) Review body
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
Internet address(es)
URL: www.winchester.gov.uk
VI.4.2) Body responsible for mediation procedures
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
Internet address(es)
URL: www.winchester.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
As set out in the Public Contracts Regulations Directive 2014/24/EU.
VI.4.4) Service from which information about the review procedure may be obtained
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
Internet address(es)
URL: www.winchester.gov.uk
VI.5) Date of dispatch of this notice
28/02/2020