Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Courtauld Institute of Art
Somerset House, The Strand
London
WC2R 0RN
UK
Contact person: Tom Bilson
Telephone: +44 20394775844
E-mail: tom.bilson@courtauld.ac.uk
NUTS: UKI31
Internet address(es)
Main address: https://www.courtauld.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Photograph-restoration%2C-copying-and-retouching-services./83YBSMJ454
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/respond/83YBSMJ454
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Digitisation of The Courtauld's Witt Library Photographic Collection
Reference number: 452786106
II.1.2) Main CPV code
79963000
II.1.3) Type of contract
Services
II.1.4) Short description
This procurement is for a digitisation supplier for The Courtauld Institute of Art (The Courtauld). The Courtauld wishes to complete the digitisation of the remaining 90 % of the Witt Library (10 % having previously been digitised in a previous pilot project). The appointed supplier will transfer and store then digitise the remaining approximately 1.9 million images contained in 16 966 boxes (an average of 112 images per box), over a 12-month period commencing in May 2020 (subject to procurement timetable), then upload for publication within 14 months of the commencement of the contract.
II.1.5) Estimated total value
Value excluding VAT:
625 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79963000
79961300
79962000
79999100
79995100
92500000
92510000
92520000
II.2.3) Place of performance
NUTS code:
UKI31
Main site or place of performance:
Camden and City of London.
II.2.4) Description of the procurement
This procurement is for a digitisation supplier for The Courtauld Institute of Art (The Courtauld). The Courtauld wishes to complete the digitisation of the remaining 90 % of the Witt Library (10 % having previously been digitised in a previous pilot project). The appointed supplier will transfer and store then digitise the remaining approximately 1.9 million images contained in 16 966 boxes (an average of 112 images per box), over a 12-month period commencing in May 2020 (subject to procurement timetable) and return the physical images, then upload the digitised images for publication within 14 months of the commencement of the contract.
The collection consists of 16 966 boxes (each 36 x 31 x 7 cm and with an average weight each of 3 kg) in the following ‘sections’:
— the remaining British images (263 699 images/2500 boxes),
— French (450 970 images/4011 boxes),
— Netherlandish (396 440 images/3526 boxes),
— Italian (368 444 images/3277 boxes),
— German and American (246 454 images/2192 boxes),
— a final section comprising miscellaneous regions including Spanish, Swiss, Russian, Scandinavian, Hungarian, Australian and New Zealand, plus others (164 153 images/1460 boxes).
Specific transport and storage conditions are required (as set out in the specification) and a remote monitoring and quality checking system will be required to enable The Courtauld to check on progress. The service includes barcoding and transcription of information as well as digitisation of the images.
The estimated value of the contract is GBP 600 000-GBP 650 000.
The Courtauld has limited funding in respect of this project at this time. In the event that the highest scoring potential supplier’s price exceeds the value of the funding, a reduced scope will be included in the contract, with the option to add the remainder should additional funding become available during the contract term.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
625 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 14
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/83YBSMJ454
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/04/2020
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
02/04/2020
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Photograph-restoration%2C-copying-and-retouching-services./83YBSMJ454
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/83YBSMJ454
Go reference: GO-202033-PRO-16098853
VI.4) Procedures for review
VI.4.1) Review body
The Courtauld Institute of Art
Somerset House, The Strand
London
WC2R 0RN
UK
VI.5) Date of dispatch of this notice
03/03/2020