Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Caledonia Housing Association
5 South St John's Place
Perth
PH1 5SU
UK
Contact person: Mark Johnson
Telephone: +44 8006781228
E-mail: markjohnson@tullitec.com
NUTS: UKM
Internet address(es)
Main address: www.caledoniaha.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17204
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Document Management System Implementation
Reference number: CHAP005
II.1.2) Main CPV code
72512000
II.1.3) Type of contract
Services
II.1.4) Short description
Document management system.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
233 537.60
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48780000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
DUNDEE, SCOTLAND.
II.2.4) Description of the procurement
Supply, configure and implement an electronic group wide document management system
The document management system will be used to scan, index and store documents from tenants and stakeholders as well as internally generated documents. It will have a workflow solution which will allow documents to be passed to relevant teams to process and respond to correspondence with appropriate sign off. It needs to integrate with the back office processing system, Aareon QL.
The requirements are split into the following categories:
— core systems,
— scanning, indexing, and document imaging,
— templating/data forms,
— workflow,
— reporting,
— data retention and disposal,
— migration.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 162-398705
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/12/2019
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
M-Files Corporation
Davidson House, The Forbury
Reading
RG1 3EU
UK
Telephone: +44 7748285017
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 233 537.60
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:616597)
VI.4) Procedures for review
VI.4.1) Review body
Dumbarton Sheriff Court and Justice of the Peace Court
Sheriff Court House, Church Street
Dumbarton
G82 1QR
UK
Telephone: +44 1389763266
Internet address(es)
URL: www.caledoniaha.co.uk
VI.5) Date of dispatch of this notice
02/03/2020