Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Heriot Watt University
Moyen House, Research Park North, Heriot-Watt University, Riccarton
Edinburgh
EH14 4AP
UK
Contact person: Fred Davidson
Telephone: +44 1314513700
E-mail: procurement@hw.ac.uk
NUTS: UKM75
Internet address(es)
Main address: http://hw.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00307
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Licencing and Implementation of an Oracle Cloud ERP Software Solution
Reference number: HWU1899
II.1.2) Main CPV code
48451000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Heriot-Watt University has entered into a contract with Oracle Corporation for the purchase of various Oracle Fusion cloud software commodity licences with a support, maintenance and implementation element.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
4 952 683.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48430000
48440000
48450000
48451000
72000000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh.
II.2.4) Description of the procurement
Purchase of cloud based software licences with associated support, maintenance and an implementation element. This will replace the existing solution which covers Oracle Finance, Oracle HR, Oracle Expenses, Oracle Recruitment, Oracle Reporting and associated middleware and interfaces. The contract shall ensure the effective continuation and development of existing data, skills and capabilities and allow the organisation to on board a suite of necessary business critical software to support existing business strategies.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
Contract contains an option to extend the initial contract term of 5 years by a further 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Additional deliveries by the original supplier ordered under the strict conditions stated in the Directive
Explanation
Heriot-Watt University has entered into contract with Oracle Corporation for the purchase of cloud based software licences with associated support, maintenance and an implementation element which is a replacement of existing software installations under the provisions of Paragraph 33(4)b of The Public Contracts (Scotland) Regulations 2015. Specifically, the contract pertains to the purchase of cloud based software commodities licences with a support, maintenance and implementation element. This will replace the existing solution which covers Oracle Finance, Oracle HR, Oracle Expenses, Oracle Recruitment, Oracle Reporting and associated middleware and interfaces. The contract shall ensure the effective continuation and development of existing data, skills and capabilities allowing the on boarding of a suite of necessary business critical software to support existing business strategies.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 206-502120
Section V: Award of contract
Contract No: HWU1899
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/02/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oracle Corporation
Thames Valley Business Park, Building 510, Berkshire
Reading
RG6 1RA
UK
Telephone: +44 1189240000
Fax: +44 1189243000
NUTS: UK
Internet address(es)
URL: https://www.oracle.com/corporate/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 952 683.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:616967)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
Sheriff Court House 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
04/03/2020