Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cleveland Fire Authority
Training and Administration Hub, Queens Meadow Business Park
Hartlepool
TS25 5TB
UK
Contact person: Lee Woodall
Telephone: +44 1429872311
E-mail: lwoodall@clevelandfire.gov.uk
NUTS: UKC1
Internet address(es)
Main address: http://www.clevelandfire.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/85799
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=32437&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=32437&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Mechanical and Electrical Planned, Reactive Maintenance Services
Reference number: S&P92/2020
II.1.2) Main CPV code
50710000
II.1.3) Type of contract
Services
II.1.4) Short description
The cyclical maintenance for the electrical engineering services installations shall be applicable to:
(i) distribution systems,
(ii) general lighting systems,
(iii) general power systems,
(iv) general protective earthing systems,
(v) secondary lighting systems,
(vi) automatic doors/gates/barriers,
(vii) call affray and induction loop systems.
The cyclical maintenance for the mechanical engineering services installations shall be applicable to:
(i) low pressure hot water heating installation,
(ii) domestic hot water installations,
(iii) mains and tank served cold water installations,
(iv) natural gas installations,
(v) mechanical supply and extract air ventilation installations,
(vi) compressed air installations,
(vii) oil supply/storage installations,
(viii) automatic controls installations.
II.1.5) Estimated total value
Value excluding VAT:
450 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50532000
50532400
50711000
50712000
51100000
71333000
71334000
II.2.3) Place of performance
NUTS code:
UKC1
UK
II.2.4) Description of the procurement
The cyclical maintenance for the electrical engineering services installations shall be applicable to:
(i) distribution systems,
(ii) general lighting systems,
(iii) general power systems,
(iv) general protective earthing systems,
(v) secondary lighting systems,
(vi) automatic doors/gates/barriers,
(vii) call affray and induction loop systems.
The cyclical maintenance for the mechanical engineering services installations shall be applicable to:
(i) low pressure hot water heating installation,
(ii) domestic hot water installations,
(iii) mains and tank served cold water installations,
(iv) natural gas installations,
(v) mechanical supply and extract air ventilation installations,
(vi) compressed air installations,
(vii) oil supply/storage installations,
(viii) automatic controls installations.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
450 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
36 months initially from 1 August 2020 with the option to extend further for a period of 24 months to 31 July 2025. (The maximum contract term will be 60 months).
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
The six highest scoring suppliers (In accordance with the published evaluation criteria for stage 1) will be selected for Stage 2 of this procurement (ITT).
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Qualified electrical and mechanical engineers.
III.2.2) Contract performance conditions
As per specification of requirements and terms and conditions of contract.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/04/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
27/04/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/08/2020
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Cleveland Fire Brigade
Hartlepool
TS25 5TB
UK
E-mail: pdevlin@clevelandfire.gov.uk
VI.5) Date of dispatch of this notice
04/03/2020