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Summary

OCID:
Published by:: Warwickshire County Council
Authority ID:: AA20665
Publication date:: 09 March 2020
Deadline date:: -
Notice type:: Contract Award Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Warwickshire County Council will act as the lead authority in a collaborative tendering process including Coventry City Council and Nottingham City Council. The progression and final award of this procurement will be made by Warwickshire County Council in consultation with the other authorities.

As lead, Warwickshire County Council will enter into the contract on behalf of itself and the collaborating authorities. The other authorities will not be parties to the contract but shall be responsible for supervising and administering the relevant works and/or services carried out in relation to their areas. These arrangements would be formalised between the authorities using back-to-back agreements.

The authorities are seeking to contract with a single supplier to carry out the provision including:

(1) maintenance and inspection of traffic control equipment;

(2) maintenance and inspection of car park variable message signs;

(3) maintenance and inspection of free text variable message signs;

(4) minor civil works associated with upgrades and reinstatement of traffic signal equipment due to damage caused by third party;

(5) supply/installation/commissioning of traffic signal equipment associated with upgrades of existing sites and new sites.

To support the contract value provided within this notice, it is anticipated that over the full contract term Warwickshire CC may spend around GBP 7 750 000, Coventry may spend around GBP 10 000 000 and Nottingham may spend around GBP 5 000 000. This detail is only given to illustrate possible spend and is not a commitment of work. The contract value has been reached allowing for potential development on new installations during the contract term and which the authorities are unaware of at present.

Various provisions provided within this contract have been termed as either core or additional, with core services generally effecting traffic signals and additional services generally impacting on intelligent transport systems. Greater details of which can be found within the procurement documentation.

An open procedure is being followed and the procurement documentation provides further details of how this will be facilitated and the evaluation process.

TUPE does apply to this provision. Upon accessing the procurement documentation from the authority’s e-tendering portal please complete and return the provided non-disclosure agreement (NDA) as instructed. Having received an NDA, the authority will make TUPE information available to the relevant bidder.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

Warwickshire County Council

Shire Hall

Warwick

CV34 4RL

Contact person: Gafoor Din

Telephone: +44 1926418065

E-mail: gafoordin@warwickshire.gov.uk

NUTS: UKG13

Internet address(es)

Main address: http://www.warwickshire.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/csw-jets/aspx/Home

I.1) Name and addresses

Coventry City Council

Council House, Earl Street

Coventry

CV1 5RR

Contact person: Gafoor Din

Telephone: +44 1926418065

E-mail: gafoordin@warwickshire.gov.uk

NUTS: UKG33

Internet address(es)

Main address: http://www.warwickshire.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/csw-jets/aspx/Home

I.1) Name and addresses

Nottingham City Council

Loxley House, Station Street

Nottingham

NG2 3NG

Contact person: Gafoor Din

Telephone: +44 1926418065

E-mail: gafoordin@warwickshire.gov.uk

NUTS: UKF14

Internet address(es)

Main address: http://www.warwickshire.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/csw-jets/aspx/Home

I.2) Joint procurement

The contract involves joint procurement

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Contract for Traffic Signal Equipment and Intelligent Transport Systems

II.1.2) Main CPV code

45220000

II.1.3) Type of contract

Works

II.1.4) Short description

Warwickshire County Council, acting as the lead authority are co-ordinating a collaborative tendering process, on behalf of the Coventry City Council and Nottingham City Council for goods, services and works associated with traffic control equipment and intelligent transport systems.

Once in contract the main areas of service required are:

(1) traffic control equipment;

(2) car park variable message signs;

(3) free text variable message signs;

(4) minor civil works associated with maintaining the traffic signal equipment; and

(5) supply/installation/commissioning of traffic signal equipment associated with the upgrades of existing sites.

The contract will be for an initial term of five (5) years and the Council(s) reserves the right to extend the contract by further period(s) not exceeding twenty four (24) months. Total maximum duration is seven (7) years.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 12 479 282.00 GBP

II.2) Description

II.2.2) Additional CPV code(s)

50232000

50200000

50230000

32500000

51112000

32400000

50232200

45316212

II.2.3) Place of performance

NUTS code:

UKG13

UKG33

UKF14

UKG32

UKG

Main site or place of performance:

Any roads or highway networks maintained by or the responsibility of Warwickshire County, Coventry City or Nottingham City Councils. Could apply to networks within other West Midlands Authorities.

II.2.4) Description of the procurement

The authorities are seeking to contract with a single supplier to carry out the provision including:

(1) maintenance and inspection of traffic control equipment;

(2) maintenance and inspection of car park variable message signs;

(3) maintenance and inspection of free text variable message signs;

(4) minor civil works associated with upgrades and reinstatement of traffic signal equipment due to damage caused by third party;

(5) supply/installation/commissioning of traffic signal equipment associated with upgrades of existing sites and new sites.

An open procedure is being followed and the procurement documentation provides further details of how this will be facilitated and the evaluation process.

II.2.5) Award criteria

Quality criterion: Process to manage and supervise the contract / Weighting: 6

Quality criterion: Management of spares / Weighting: 3

Quality criterion: Provision of Risk / Method Statements / Weighting: 3

Quality criterion: Access to Services / Weighting: 3

Quality criterion: Staffing Structure / Weighting: 6

Quality criterion: Additional Resources / Weighting: 3

Quality criterion: Inspection routines and resolving defects / Weighting: 3

Quality criterion: Optical Maintenance and data extraction / Weighting: 3

Quality criterion: ITS, Networks and security / Weighting: 3

Quality criterion: Contract monitoring and performance / Weighting: 6

Quality criterion: Staff Training / Weighting: 3

Quality criterion: Service Improvements / proposed savings / Weighting: 3

Quality criterion: Managed Services Support / Weighting: 3

Quality criterion: Physical infrastructure improvements / Weighting: 3

Quality criterion: Non-Financial Commitments / Weighting: 3

Quality criterion: New Technology / Weighting: 3

Quality criterion: Proposed products or systems which would enhance the contract / Weighting: 3

Cost criterion: Contract cost / Weighting: 40

II.2.11) Information about options

Options: Yes

Description of options:

The contract will be for an initial term of five (5) years and the Council(s) reserves the right to extend the contract by further period(s) not exceeding twenty-four (24) months. Total maximum duration is seven (7) years from commencement.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 162-397533

Section V: Award of contract

Lot No: 1

Contract No: 1

Title: Contract for Traffic Signal Equipment and Intelligent Transport Systems

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

17/12/2019

V.2.2) Information about tenders

Number of tenders received: 2

Number of tenders received from SMEs: 0

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 2

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Siemens Mobility Ltd

Faraday House, Sir Williams Siemens Square, Frimley

Camberley

GU16 8QD

E-mail: e-tendering.mobility.gb@siemens.com

NUTS: UKJ2

Internet address(es)

URL: http://www.siemens.co.uk/traffic/en/

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:

Total value of the contract/lot: : 12 479 282.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

The traffic signal maintenance provision is a collaborative procurement being led by Warwickshire County Council which Coventry City Council and Nottingham City Council will be key members of. This is seen as a long term working arrangement to benefit all involved and the successful supplier will be expected to work with each authority to ensure all requirements can be fulfilled in a combined and organised manner.

This procurement exercise was run electronically using the authorities e-tendering system (CSW-JETS) web-address https://in-tendhost.co.uk/ csw-jets/aspx/Home

VI.4) Procedures for review

VI.4.1) Review body

The Royal Courts Of Justice

The Strand

London

WC2A 2LL

VI.4.4) Service from which information about the review procedure may be obtained

Cabinet Office

70 Whitehall

London

SW1A 2AS

VI.5) Date of dispatch of this notice

05/03/2020

Coding

Commodity categories

ID	Title	Parent category
45220000	Engineering works and construction works	Works for complete or part construction and civil engineering work
45316212	Installation of traffic lights	Installation work of illumination and signalling systems
51112000	Installation services of electricity distribution and control equipment	Installation services of electrical equipment
50232000	Maintenance services of public-lighting installations and traffic lights	Repair, maintenance and associated services related to roads and other equipment
32400000	Networks	Radio, television, communication, telecommunication and related equipment
50200000	Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment	Repair and maintenance services
50230000	Repair, maintenance and associated services related to roads and other equipment	Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
32500000	Telecommunications equipment and supplies	Radio, television, communication, telecommunication and related equipment
50232200	Traffic-signal maintenance services	Maintenance services of public-lighting installations and traffic lights

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: gafoordin@warwickshire.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Contract for Traffic Signal Equipment and Intelligent Transport Systems

Contents

Summary

Abstract

Full notice text

Contract award notice

Section I: Contracting entity

I.1) Name and addresses

I.1) Name and addresses

I.1) Name and addresses

I.2) Joint procurement

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.6) Information about lots

II.1.7) Total value of the procurement

II.2) Description

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.11) Information about options

II.2.13) Information about European Union funds

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Section V: Award of contract

V.2 Award of contract

V.2.1) Date of conclusion of the contract

V.2.2) Information about tenders

V.2.3) Name and address of the contractor

V.2.4) Information on value of the contract/lot (excluding VAT)

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

VI.4) Procedures for review

VI.4.1) Review body

VI.4.4) Service from which information about the review procedure may be obtained

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information