Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Contact person: Procurement Support Team (PST)
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
NUTS: UKJ36
Internet address(es)
Main address: https://www.winchester.gov.uk/
Address of the buyer profile: https://in-tendhost.co.uk/hampshire
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/hampshire/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/hampshire/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Winchester City Council — Framework Agreement for Catering Services At Winchester Guildhall
Reference number: WCC15356
II.1.2) Main CPV code
55000000
II.1.3) Type of contract
Services
II.1.4) Short description
Winchester City Council (‘the Council’) is looking to procure the services of an experienced hospitality services provider to operate at the Guildhall in Winchester. The proposed duration of the contract is three (3) years (36 months) with the option to extend for a period or periods of up to a further one (1) years (12 months).
II.1.5) Estimated total value
Value excluding VAT:
800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Banqueting services for Events
II.2.2) Additional CPV code(s)
55500000
II.2.3) Place of performance
NUTS code:
UKJ36
Main site or place of performance:
Winchester.
II.2.4) Description of the procurement
Winchester City Council is intending to procure a banqueting services for events contract through an open procedure. Further details can be obtained from the invitation to tender and associated documentation, which can be obtained from the address detailed at I.3). Provision of function/banqueting style events; typically this would include weddings, awards dinners and receptions of sort. This could include sit-down’s but also buffets, canapes, etc. Provision for lot 1 is for a food only service. The Guildhall will provide all cash bars, welcome/reception drinks, table wine/sparkling wine and all soft drinks at the request of the client. Water for tables and functions as part of lot 1’s bookings will be supplied by the Guildhall. Two suppliers will be appointed to this lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
480 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Renewal will be due towards the end of the current agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Details can be obtained from the invitation to tender and associated documentation, which can be obtained from the address detailed at I.3).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Hospitality Services for Daily Events
II.2.2) Additional CPV code(s)
55523000
II.2.3) Place of performance
NUTS code:
UKJ36
Main site or place of performance:
Winchester.
II.2.4) Description of the procurement
Winchester City Council is intending to procure daily hospitality service contract through an open procedure. Further details can be obtained from the invitation to tender and associated documentation, which can be obtained from the address detailed at I.3). Provision of a daily hospitality service to corporate/business style bookings. These predominately take place Monday-Friday. However, there are exceptions which could include hospitality for Mon-Fri evenings and Sat/Sun daytimes.
A single supplier will be appointed to this lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
320 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Renewal will be due towards the end of the current agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Details can be obtained from the invitation to tender and associated documentation, which can be obtained from the address detailed at I.3).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Details can be obtained from the invitation to tender and associated documentation, which can be obtained from the address detailed at I.3).
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Details can be obtained from the invitation to tender and associated documentation, which can be obtained from the address detailed at I.3).
Minimum level(s) of standards required:
Details can be obtained from the invitation to tender and associated documentation, which can be obtained from the address detailed at I.3).
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Details can be obtained from the invitation to tender and associated documentation, which can be obtained from the address detailed at I.3).
Minimum level(s) of standards required:
Details can be obtained from the invitation to tender and associated documentation, which can be obtained from the address detailed at I.3).
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Details can be obtained from the invitation to tender and associated documentation, which can be obtained from the address detailed at I.3).
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/04/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
15/04/2020
Local time: 15:00
Place:
Winchester.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interested parties should register their interest in the project via the InTend website https://in-tendhost.co.uk/hampshire and complete their tender document including ITT, together with any supporting information by 12.00 on Wednesday 15 April 2020.
Clarifications regarding this tender must be submitted by end of day on Wednesday 8 April 2020.
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VI.4) Procedures for review
VI.4.1) Review body
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
Internet address(es)
URL: www.winchester.gov.uk
VI.4.2) Body responsible for mediation procedures
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
Internet address(es)
URL: www.winchester.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
As set out in the Public Contracts Regulations Directive 2014/24/EU.
VI.4.4) Service from which information about the review procedure may be obtained
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
Internet address(es)
URL: www.winchester.gov.uk
VI.5) Date of dispatch of this notice
04/03/2020