Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Lewisham Homes Ltd
Catford Road, Catford
London
SE6 4RU
UK
Contact person: James Dempsey
Telephone: +44 08000282028
E-mail: James.Dempsey@lewishamhomes.org.uk
NUTS: UKI
Internet address(es)
Main address: www.lewishamhomes.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/respond/7Q8AAER3K2
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for Gas, Solid Fuel and Non-Gas Heating Servicing, Repairs, Maintenance and Installations
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The contract will be for the provision of gas, solid fuel and non-gas heating servicing, repairs, maintenance and installations for our communal, private sector let and domestic properties in the Borough of Lewisham. The contract will be divided into two lots and client wishes to appoint two contractors, one for each lot. Each contractor can only be awarded one lot, they are welcome to bid for both lots however they will only be awarded the lot that they have scored highest on (assuming they score the highest on both lots). The contract for each lot will be for a primary term of 5 years with an option at the discretion of the client for a 5-year extension subject to the satisfactory performance of the contract and the consistent achievement of the key performance indicators (KPIs). The contract will be governed by the JCT Measured Term 2016 Terms and Conditions along with the clients Schedule of Amendments superseding these where applicable.
II.1.5) Estimated total value
Value excluding VAT:
39 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Contract for the Provision of Gas, Solid Fuel and Non-Gas Heating Servicing, Repairs, Maintenance and Installations for All Communal Heating Properties and Domestic Heating Address Detailed in Appendix 18 ‘Lot 1 Domestic’ Tab
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKI44
Main site or place of performance:
Lewisham and Southwark.
II.2.4) Description of the procurement
This is an OJEU two stage restricted process. At the SQ stage tenderers will confirm what lots they are bidding for. Answers to part 1 and part 2 will be checked for compliance, the project specific questions will be scored in line with our scoring criteria detailed within the procurement documents and the top five highest scoring suppliers for each lot (subject to passing all compliance questions) will be invited to tender. The tenderers will then have to complete the ITT questions for the applicable lot/s, submit their prices for the applicable lot/s and the contract for each lot will be awarded to the tenderer that has the highest weighted score given the scoring criteria. Tenderers can only be awarded one lot, if they are the top scoring for both lots then they will be awarded the lot that they have scored highest on and the other lot will be awarded to the second highest scoring supplier. Value of the lot is inclusive of the possible extension.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
19 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This contract will always be required so will be renewed when this contract expires or if terminated by either party.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Subject to passing all compliance detailed with part 1 and part 2 of the standard questionnaire, the top five highest scoring suppliers will be invited to tender for each lot. Lewisham Homes reserves the right to reduce this if less than five suppliers apply for a particular lot and/or there are suppliers who do not meet our compliance criteria and/or the suppliers that do apply are not capable of delivering the contract evidenced by their scores in the project specific questions.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Lewisham Homes has the option of extending the contract by another 5 years taking it to a 10-year contract. This will be based on satisfactory performance of the contract and consistent achievement of the KPIs through the primary term of the contract (first 5 years).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract will be governed by the JCT Measured Term 2016 with our Schedule of Amendments superseding where applicable.
Lot No: 2
II.2.1) Title
Contract for the Provision of Gas, Solid Fuel and Non-Gas Heating Servicing, Repairs Maintenance and Installations for All Private Sector Lets and Domestic Heating Addresses Detailed in Appendix 18 ‘Lot 2 Domestic’ tab with the Borough of Lewisham
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKI44
Main site or place of performance:
Lewisham and Southwark.
II.2.4) Description of the procurement
This is an OJEU two stage restricted process. At the SQ stage tenderers will confirm what lots they are bidding for. Answers to part 1 and part 2 will be checked for compliance, the project specific questions will be scored in line with our scoring criteria detailed within the procurement documents and the top five highest scoring suppliers for each lot (subject to passing all compliance questions) will be invited to tender. The tenderers will then have to complete the ITT questions for the applicable lot/s, submit their prices for the applicable lot/s and the contract for each lot will be awarded to the tenderer that has the highest weighted score given the scoring criteria. Tenderers can only be awarded one lot, if they are the top scoring for both lots then they will be awarded the lot that they have scored highest on and the other lot will be awarded to the second highest scoring supplier. Value of the lot is inclusive of the possible extension.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
19 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This contract will always be required so will be renewed when this contract expires or if terminated by either party.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Subject to passing all compliance detailed with part 1 and part 2 of the standard questionnaire, the top five highest scoring suppliers will be invited to tender for each lot. Lewisham Homes reserves the right to reduce this if less than five suppliers apply for a particular lot and/or there are suppliers who do not meet our compliance criteria and/or the suppliers that do apply are not capable of delivering the contract evidenced by their scores in the project specific questions.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Lewisham Homes has the option of extending the contract by another 5 years taking it to a 10-year contract. This will be based on satisfactory performance of the contract and consistent achievement of the KPIs through the primary term of the contract (first 5 years).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract will be governed by the JCT Measured Term 2016 with our Schedule of Amendments superseding where applicable.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Each contractor needs to have a turnover of twice the annual lot value of the contract for the last 2 financial years which equates to a turnover of GBP 3.96 million for 19/20 and 18/9 financial years.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The contractor will be expected to consistently adhere to the General Preliminary's, Specification, achievement of the Key Performance Indicators, terms and conditions and all appendices applicable for the life of the contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/04/2020
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
05/05/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
9.5 years from contract commencement.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=478327613
Go reference: GO-202035-PRO-16115009
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
05/03/2020