Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Office of the Police and Crime Commissioner for Suffolk
N/A
Police Headquarters, Portal Avenue, Martlesham Heath
Ipswich
IP5 3QS
UK
Contact person: Aleksandra Wolek
Telephone: +44 2074054600
E-mail: awolek@sharpepritchard.co.uk
NUTS: UKH14
Internet address(es)
Main address: http://www.suffolk.police.uk
I.1) Name and addresses
Police and Crime Commissioner for Norfolk
N/A
Jubilee House Falconers Chase, Wymondham
Norfolk
NR18 0WW
UK
Contact person: Aleksandra Wolek
Telephone: +44 2074054600
E-mail: awolek@sharpepritchard.co.uk
NUTS: UKH15
Internet address(es)
Main address: https://www.norfolk-pcc.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Police Digital Interview Recording
II.1.2) Main CPV code
33120000
II.1.3) Type of contract
Services
II.1.4) Short description
The contracting authority is seeking to procure digital interview recording equipment and supporting services for the relevant police stations. The solution should not be bespoke and should be capable of supplementing with easily available hardware and devices.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
150 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
32330000
32333000
32333100
32353000
50343000
II.2.3) Place of performance
NUTS code:
UKH17
UKH16
UKH15
UKH14
UK
Main site or place of performance:
Norfolk and Suffolk.
II.2.4) Description of the procurement
This procurement exercise was for a provider of a digital interview recording solution (the ‘DIR Solution’). The DIR Solution includes the hardware and the supporting services for the relevant police stations. The DIR Solution was procured by the Police and Crime Commissioner for Suffolk on behalf of itself and the Police and Crime Commissioner for Norfolk (together, the ‘Participating Authorities’). The Police and Crime Commissioner for Suffolk is the lead contracting authority and will be the signatory to any contract awarded at the conclusion of this procurement process. The approximate total value of the DIR Solution for the maximum period of 5 years across for both Participating Authorities is GBP 150 000. The exact value has not been included for commercially sensitive reasons. The purpose of the DIR Solution is to deliver an interview solution that allows for future expansion and makes use of interoperability with current systems where processes benefit. The specific scope of this project is detailed in the specification (contained in volume 2 of the tender pack).
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The authority is procuring the services on behalf of itself and the Police and Crime Commissioner for Norfolk (‘Norfolk’) together the ‘Participating Authorities’. The authority is the lead contracting authority and will be the signatory to any contract which is awarded at the conclusion of this procurement process.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 197-478774
Section V: Award of contract
Contract No: 1
Title: Police Digital Interview Recording
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/12/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
AV Niche (Recording Systems) Ltd
667852093
5 Heron Court, Cranes Farm Road
Basildon
SS14 3DF
UK
E-mail: enquiries@avniche.co.uk
NUTS: UKH1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 150 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.4.2) Body responsible for mediation procedures
PDRS
BiP Solutions, Medius 60, Pacific Way
Glasgow
G51 1DZ
UK
Telephone: +44 8452707055
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum standstill period of ten (10) calendar days at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contracts to be awarded under this procurement are entered into. If an appeal regarding the award of the contracts has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
06/03/2020