Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Public Record Office of Northern Ireland
2 Titanic Boulevard
Belfast
BT3 HQ
UK
E-mail: ssdadmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ID 2366116 — DfC PRONI — Catalogue Searching, Document Ordering and Tracking System
II.1.2) Main CPV code
92510000
II.1.3) Type of contract
Services
II.1.4) Short description
The Public Record Office of Northern Ireland (PRONI) is the official archive for Northern Ireland. PRONI is seeking to replace its public facing catalogue, document ordering and tracking system. The initial contract period is for 5 years with the option to extend for a 3-year period followed by another option to extend for a 2-year period.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
176 991.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72260000
48100000
92512000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Public Record Office of Northern Ireland (PRONI) is the official archive for Northern Ireland. PRONI is seeking to replace its public facing catalogue, document ordering and tracking system. The initial contract period is for 5 years with the option to extend for a 3-year period followed by another option to extend for a 2-year period.
II.2.5) Award criteria
Quality criterion: AC1: Configuration
/ Weighting: 15
Quality criterion: AC2: Implementation
/ Weighting: 15
Cost criterion: AC3: Total contract price/cost
/ Weighting: 70
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract period will commence on the award date and expire 5 years after. The client may at any time before the completion of the initial contract period invite the contractor to agree to extend for any period up to and including 3 years plus an optional 2-year period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 246-606172
Section V: Award of contract
Contract No: 1
Title: Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/03/2020
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
AXIELL ALM Ltd
Nottingham One
Nottingham
NG1 7HG
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 176 991.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
12/03/2020