Description of the goods or services required
Brief: Interpretation Planning and Exhibition Design/Fit out services
Ffestiniog and Welsh Highland Railway seeks an Interpretation Planner and Exhibition Designer for its Boston Lodge Works NLHF capital heritage project.
The consultant is required during the Development Phase to provide:
▪ Audience development and research done in conjunction with an Activity Planner;
▪ An NLHF compliant Interpretation Plan
▪ Exhibition Design proposals to RIBA 3
and following a break clause for assessment of a second round NLHF bid, in the Delivery phase to
▪ Exhibition Design proposals to RIBA 4
▪ Install and fit out Interpretation and displays (RIBA 7)
The practice is also required to mentor and be shadowed by an FfWHR Interpretation Trainee during the Delivery Phase.
It is envisaged that FfWHR will require external assistance to deliver training to volunteer tour guides at the early stages of Delivery and ‘train the trainer’ for key staff and volunteers to develop organisational capacity and resilience. This external assistance does not form part of the scope of work for this brief, but FfWHR would be interested to hear in outline terms what the consultant could offer in this regard.
Part of the briefs for both Activity and Interpretation Planners includes Audience Development in the Development Phase where the two consultants should work independently, jointly and cooperatively with each other to produce a cohesive piece of work ensuring that Interpretation and Activities for intended audiences are rooted in consultation with potential audiences and some trialling and testing of both Activity and Interpretation. Expertise in specialisms such as working with learning programmes or hard to reach audiences is desirable.
It is worth emphasising that this project presents opportunities for dynamic interpretation across sites. It is not a traditional, static interpretation approach. The opportunity lies in supporting moving and living heritage. Digital Interpretation will be a key component.
Scope of work: The Interpretation Plan (Development Stage)
The consultant will be required to develop an interpretation plan and exhibition design suitable to support a Round Two NLHF application. Consideration should be given to the NLHF document - Interpretation Good Practice Guidance.
The plan should establish the aims and objectives of interpretation, principles of interpretation, themes and storylines as well as design drawings and illustrations. It should provide the Client with recommendations on content and budgets. The plan needs to contain detailed design drawings to RIBA Work Stage 3 and detailed costings.
The plan needs to be developed in consultation with Client staff, with the Activity Planner and other stakeholders including potential and current audiences.
The consultant will be required for the NLHF round 2 submission to:
▪ Understand the history and context of the project
▪ Agree with the Client the aims and objectives of the interpretation scheme
▪ Work with the Client and other consultants to agree the target audiences
▪ Lead the creative input into the interpretation scheme and final designs for the exhibitions
▪ Lead the creative input into a design that is sympathetic to the historic site and its features
▪ Work with the architects to develop a new approach to orientation and visitor flow
▪ Agree with the Client on the range and necessity of consultation with other specialists and groups who should input into the process
▪ Undertake research and work with Client staff to detail the themes and storylines
▪ Identify key objects and other resources for the delivery of the interpretation
▪ Develop proposals for the interpretation scheme to deliver aims and objectives, including recommendations on style, content, media and storylines
▪ Consider carefully the opportunities for interpretation via an electronic platform working in close cooperation with the Client’s marketing work which covers pre-visit, communications whilst on the trains and post visit communications
▪ Undertake public consultation on design plans
▪ Produce a costed Interpretation Plan, Concept design proposals and an Exhibition Design budget to be agreed and adopted by the Client
▪ Attend and contribute to all project design progress meetings as required by the Project manager (allow for 1 per month for the period up to NLHF Round Two submission)
▪ Attend other relevant meetings as required
▪ Ensure interpretation and exhibition design work is developed in tandem with the architectural plans.
▪ Have regard to environmental issues and sustainability of the interpretation and Exhibition Design
▪ Ensure materials specified contribute to the robustness and longevity of the interpretation and exhibition.
▪ Contribute to the development of a 10 year Management and Maintenance Plan with regard to the interpretation
▪ Work with the client to develop a training package for an Interpretation Trainee at Delivery Stage
Scope of Work: Exhibition delivery (Delivery Stage)
The consultant will be required post NLHF round 2 submission up to completion to:
▪ Liaise with the project team members and design team to undertake the detailed design scheme beyond RIBA Stage 3
▪ design and build basis and would include detailed design (equivalent RIBA stage 4- completion)
▪ Work with the team to provide a schedule for delivery
▪ Design the agreed elements of the interpretation and exhibition design fit out works to the agreed budget.
▪ Prepare tender documents and work with the Project Manager to evaluate tender returns and appoint suitable contractor(s) and suppliers for the Interpretation and
Exhibition fit out works (these may comprise multiple specialist contractors / suppliers as appropriate and necessary)
▪ Supervision of the sub-contractors during off site production and installation on site and managing the budget and risks.
▪ Oversee the installation of the interpretation and exhibition design.
▪ Manage the Interpretation and Exhibition fit out works on site and check compliance with specification and quality requirements
▪ Ensure the Interpretation and Exhibition Design meets the budget and timetable.
▪ Liaise with the Client and other consultants who will be assisting with creating interpretation content and overseeing the development of the exhibition aspects of the project.
▪ Assist the team in identifying defects and making final inspections
▪ Attend and contribute at monthly contractor / Project Manager site meetings
▪ Attend other relevant meetings as required.
▪ Mentor an Interpretation Trainee
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