CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Ffestiniog and Welsh Highland Rlwys - Evaluation Consultant, Boston Lodge Works Restoration Project

2.2

Description of the goods or services required

Brief: Evaluation Consultant

We require an Evaluation Consultant to produce an NLHF compliant evaluation of the project which follows NLHF Guidance.

The brief for Evaluation Services

During the Development Phase, we require:

▪ Review of NLHF feedback on round 1 application, implications for the project and evaluation

▪ Update Story of Change Model, if required

▪ Regular review of Activity Planning process and consultation

▪ Review of emerging Business Plan and Capital Plans

▪ Update of Story of Change model, if required to reflect audience and stakeholder consultation

▪ Development and collation of benchmarking data, working with Activity Planner and Business Planner

▪ Development of Evaluation Framework (including measures and methods) for inclusion in Delivery phase NLHF application

▪ Assistance with/authorship of “what difference will your project make?” and “how will you evaluate your project?” sections of Delivery phase application

▪ Assistance with/authorship of Development Phase completion report

▪ Critical Friend Review of Delivery phase application

Subject to a break clause contingent on receiving an NLHF round 2 pass, in the Delivery Phase we will require the consultant to:

▪ Update and deliver the Evaluation Framework, including data collection and analysis.

▪ Produce 2 formative interim evaluation reports and one final summative evaluation report

▪ Schedule and lead regular progress meetings, and hold a minimum of 5 more detailed workshops with the project team - one to develop the evaluation framework, two (or more) to review the interim report, and two to review the final report

▪ Help the organisation to collect any benchmarking data which is not yet available

▪ Undertake monthly/quarterly updates with senior staff either by phone or in person

▪ Develop and analyse questionnaire and surveys

▪ Develop a spreadsheet for collecting quantitative data to be collected by the project team, e.g. visitor numbers, event attendees

▪ Be actively involved in data collection, and attend an agreed number of key events and activities

▪ Feedback informally at regular intervals with emerging findings and recommendations

Quantitative and Qualitative evaluation methods anticipated include, but are not limited to

▪ Visitor, participant and volunteer surveys

▪ Interviews with staff, volunteers, trainees and partners

▪ Focus groups and workshops with staff, volunteer, trainees, partners, audiences and stakeholders

Reporting

Reports will clearly set out

▪ The difference the project intended to make

▪ The extent to which the project achieved its intended outputs (what happened)

▪ The extent to which the project achieved its intended outcomes (what difference it made)

▪ How the project was managed and delivered

▪ Key successes and lessons learnt

▪ Project Legacy

▪ Recommendations – for the organisation, for sector colleagues and for NLHF The reports will also include

▪ Methodology, including sample sizes and confidence levels

▪ Case studies and/or pen portraits

▪ An analysis of quantitative data, including survey results, social media and number of participants/programmes/events

▪ An analysis of qualitative data, including comments, interviews and observation

General Project Requirement for attendance on site, reports and meetings

Expected, but not limited to

· Monthly progress meetings

· Monthly progress reports

· Site meetings as reasonably required

· Project workshop meetings as reasonably required

· Subject specific meetings as reasonably required

Budget

The fixed fee for the Evaluation will be

£5,000 during Development inclusive of all travel and expenses.

£30,000 during Delivery inclusive of all travel and expenses.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=100801.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

£35,000

3 Conditions for Participation

3.1

Minimum standards and qualification required

See Brief.

Experience of NLHF project evaluation desirable.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

FfWHR Evaluation Consultant OL19-00516

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:100801)

5.2

Additional Documentation

5.3

Publication date of this notice