Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Waiting Times Centre Board
Golden Jubliee National Hospital Beardmore Street, Agamemnon Street
Clydebank
G81 4DY
UK
Contact person: Angela Smith
Telephone: +44 1419515000
E-mail: Angela.Smith@gjnh.scot.nhs.uk
Fax: +44 1419515761
NUTS: UKM81
Internet address(es)
Main address: http://www.nhsgoldenjubilee.co.uk/home/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00199
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Phaco Emulsification Machines and Associated Handpieces, Cassettes and MICS Needles
Reference number: NWTC002/20
II.1.2) Main CPV code
33122000
II.1.3) Type of contract
Supplies
II.1.4) Short description
NWTC wish to implement a contract to provide phaco emulsification machines with associated handpieces, cassettes and MICS needles. For clarity, no other consumables i.e. drapes, syringes, swabs, etc. form part of this procurement exercise.
II.1.5) Estimated total value
Value excluding VAT:
1 750 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Purchase of Phaco Emulsification Machines, Handpieces, Cassettes and MICS Needles
II.2.2) Additional CPV code(s)
33122000
II.2.3) Place of performance
NUTS code:
UKM81
Main site or place of performance:
Clydebank, West Dunbartonshire, SCOTLAND.
II.2.4) Description of the procurement
NWTC Board will consider this option to purchase a maximum of seven phacoemulsification machines with associated handpieces, cassettes and MICS needles.
The initial requirement is for equipment to support four theatres with a possible fifth and sixth theatre being added within the lifecycle of this contract.
Also it would be expected that we would have one spare unit for possible equipment failures and issues.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical/quality
/ Weighting: 50
Cost criterion: Commercial
/ Weighting: 50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 year contract with option to extend for two 12-month periods at the discretion of NWTC Board.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
NWTC Board reserve the right to purchase associated products relating to this contract throughout the lifetime of the contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Quantities stated anywhere with the documentation or contract notice is provided for indication only and is not binding to NWTC Board.
Lot No: 2
II.2.1) Title
Purchase of Cassettes and MICS Needles with Phaco Machines and Handpieces to be Loaned FOC for the Duration of the Contract
II.2.2) Additional CPV code(s)
33122000
II.2.3) Place of performance
NUTS code:
UKM81
Main site or place of performance:
Clydebank, West Dunbartonshire, SCOTLAND.
II.2.4) Description of the procurement
NWTC Board are seeking a provider of phaco emulsification machines with handpieces cassettes and MICS needles. It is anticipated that a total of seven machines will be required with the associated consumables listed above. The current situation within the Board is machines and handpieces are provided free on loan for the duration of the contract and associated consumables are purchased. The Board may consider this arrangement again or consider purchasing machines and handpieces/cassettes/MICS needles via capital expenditure (Lot 1) should this prove to be more economically advantageous. Detailed information is provided within the specification documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality/technical
/ Weighting: 50
Cost criterion: Commercial
/ Weighting: 50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 years contract with option to extend for a further two 12 month periods at the discretion of the Board.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Board reserves the right to purchase associated products during the life of the contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Quantities stated anywhere within the documentation or contract notice are provided for indication only and are not binding to NWTC Board.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
All economic operators (EO's) must complete the European Single Procurement Document (ESPD) via Public Contract Scotland (PCS) portal link.
With reference to question 4B.6 — NWTC Board will use its financial evaluation matrix to assess the financial stability of bidders. EO's should complete the evaluation matrix spreadsheet included in the tender documents and confirm they meet the minimum requirements. EO's with a score of 50 and above will be deemed to have evidenced financial stability. EO's who do not meet a score of 50 will not be considered. EO's must be able to provide financial accounts when requested by NWTC Board.
Minimum level(s) of standards required:
With reference to ESPD question 4B.5.b EO's must hold and evidence employer's (Compulsory) liability insurance = GBP 10 million. If EO's do not currently have this level of insurance they must agree to put this in place prior to commencement of the contract. This is a pass/fail question. EO's who fail will not be considered.
With reference to ESPD question 4B.5.c EO's must hold and evidence public liability insurance = GPB 10 million. If EO's do not currently have this level of insurance they must agree to put this in place prior to commencement of the contract. This is a pass/fail question. EO's who fail will not be considered.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
With reference to ESPD question 4C1.2 EO's must provide details of three (3) examples of the organisation's experience in delivering and commissioning services similar to those described in part II.2.4 of the OJEU contract notice. Examples must be from the last 3 years and be on a similar scale to this project. Your response should clearly indicate customer contact details in each example. EO's who do not provide this information will not be considered.
With reference to ESPD question 4C.9 EO's must provide full details of your policy and procedure in relation to the supply of loan equipment (Lot 2 of this Contract). EO's who do not provide this information will not be considered.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/04/2020
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
17/04/2020
Local time: 15:00
Place:
NWTC — Golden Jubilee National Hospital.
Information about authorised persons and opening procedure:
Procurement department.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
VI.3) Additional information
This tender will be evaluated based on the most economically advantageous tender submission (MEAT). Only the top two scoring contractors will be taken forward to the clinical trial.
Tender responses will be evaluated against the award criteria stated below:
Selection Criteria: Noted above — all tenders passing this stage will be taken to the next stage.
Mandatory requirements: all tenders must meet all the conditions detailed in the mandatory specification to be taken to the next stage.
Non-clinical evaluation: all remaining suppliers will be requested to present their product at a non-clinical evaluation.
Further details are included within the specification. The non-clinical evaluation will assist the project team in scoring the responses.
Clinical evaluation: a maximum of two top scoring suppliers will then be requested to take part in a clinical evaluation. This will further assist the project team in scoring the responses.
Further details are included within the specification.
NWTC will evaluate bids for lot 1 and lot 2 and determine which option is most favourable to the Board at that time. NB only one lot will be awarded.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=617996
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:617996)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=617996
VI.4) Procedures for review
VI.4.1) Review body
Dumbarton Sheriff Court
Church Street
Dumbarton
G82 1QR
UK
Telephone: +44 1389763266
E-mail: dumbarton@scotcourts.gov.uk
Fax: +44 1389764085
Internet address(es)
URL: www.scotcourts.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The authority shall notify all economic operators of its decision to award the contract by electronic mail as soon as possible after a decision has been made and shall allow a period of at least 10 clear calendar days before contract is awarded. Unsuccessful economic operators shall be provided in that notice with a summary of the reasons why they were unsuccessful and the characteristics and relative advantages of the successful economic operator. An economic operator that suffers or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.5) Date of dispatch of this notice
12/03/2020