Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cannock Chase District Council
Civic Centre, Beecroft Road
Cannock
WS11 1BG
UK
Contact person: John Tapsell
Telephone: +44 1785854651
E-mail: john.tapsell@staffordshire.gov.uk
NUTS: UKG24
Internet address(es)
Main address: www.cannockchasedc.gov.uk
I.1) Name and addresses
Stafford Borough Council
Riverside, Civic Centre
Stafford
ST16 3AQ
UK
Contact person: John Tapsell
Telephone: +44 1785854651
E-mail: john.tapsell@staffordshire.gov.uk
NUTS: UKG24
Internet address(es)
Main address: www.staffordbc.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com
Additional information can be obtained from another address:
Staffordshire County Council
Stafford
ST16 2DH
UK
Contact person: John Tapsell
Telephone: +44 1785854651
E-mail: john.tapsell@staffordshire.gov.uk
NUTS: UKG24
Internet address(es)
Main address: www.staffordshire.gov.uk
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Corporate Finance ERP System
Reference number: IA2000
II.1.2) Main CPV code
48442000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Please note: this procurement is being managed by Staffordshire County Council of behalf of Cannock Chase and Stafford Borough Councils. Staffordshire County Council does not have a requirement for these services themselves.
The requirement is for a Finance ERP System for Cannock Chase District Council and Stafford Borough Council. The required solution shall enable both organisations to run independently as separate legal entities supporting the full range of statutory and regulatory requirements for local authorities.
II.1.5) Estimated total value
Value excluding VAT:
910 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48442000
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
Cannock and Stafford.
II.2.4) Description of the procurement
The requirement is for an integrated corporate Finance ERP System to meet the operational needs of both Cannock Chase District Council and Stafford Borough Council. The required solution shall enable both organisations to run independently as separate legal entities supporting the full range of statutory and regulatory requirements for local authorities. The required systems shall include general ledger, creditors, debtors and procure to pay functionality. The systems will have the ability to produce a full range of financial management and accounting reports. The systems will have functionality for project accounting, income management, asset management, job management and costing and full bank reconciliation; supported by general document management and workflow functionality. The scope of this procurement also includes for the project management, implementation, configuration, testing and training to ensure the replacement of the existing systems and go-live with the new systems in both local authorities no later than 1 April 2021. This includes for all interfaces with existing corporate systems including [but not limited to] Housing, Council Tax, NNDR, Payroll, e-Payments. The services in this procurement will include all post implementation support services.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality and Performance
/ Weighting: 65 %
Price
/ Weighting:
35 %
II.2.6) Estimated value
Value excluding VAT:
910 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2021
End:
31/03/2033
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 244-600326
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/04/2020
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/04/2020
Local time: 17:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Cannock Chase Council
Civic Centre, Beecroft Road
Cannock
WS11 1BG
UK
VI.4.2) Body responsible for mediation procedures
Cannock Chase Council
Civic Centre, Beecroft Road
Cannock
WS11 1BG
UK
VI.4.4) Service from which information about the review procedure may be obtained
Staffordshire County Council
No. 1 Staffordshire Place
Stafford
ST16 2DH
UK
Internet address(es)
URL: www.staffordshire.gov.uk
VI.5) Date of dispatch of this notice
13/03/2020