Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Edinburgh
SC005336
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
UK
Contact person: Andy Kordiak
Telephone: +44 1316502508
E-mail: andy.kordiak@ed.ac.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Emergency Purchase of Lap Tops
Reference number: NCA30909
II.1.2) Main CPV code
30200000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Emergency purchase of laps tops to meet urgent contingency plans in response to the coronavirus pandemic.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
327 950.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
30200000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh.
II.2.4) Description of the procurement
Under Regulation Clause Reg 33(1)(c) of the Public Contracts (Scotland) Regulations 2015, a contracting authority may use the negotiated procedure without the prior publication in the case of a public contract, based on the following justification:
‘Clause Reg 33(1)(c) where it is strictly necessary for reasons of extreme urgency (where the time limits for the open or restricted procedure or competitive procedure with negotiation cannot be complied with) brought about by events unforeseeable and not attributable to the University, such as emergency situations affecting the public e.g. flooding.’
Explanation: As part of business continuity planning for Covid-19 we have identified the need for additional laptops to enable staff to work from home. On checking with HP, our current suppliers via the Scottish Government framework, they advised that they could not supply the laptops direct but suggested we contact Computacenter who had recently received a shipment from them and should be able to meet our requirements. This is a time critical purchase as we need to provide our staff with the appropriate tools to work from home. Computacenter can deliver the laptops to us within a week. These laptops are the standard version we use within the University and are those normally supplied through the framework.
II.2.5) Award criteria
Quality criterion: Urgency of supply
/ Weighting: 50
Price
/ Weighting:
50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation
Under Regulation Clause Reg 33(1)(c) of the Public Contracts (Scotland) Regulations 2015, a contracting authority may use the negotiated procedure without the prior publication in the case of a public contract, based on the following justification:
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: NCA3909
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/03/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Computacenter UK Ltd
Keith House 2 Redheughs Rigg
Edinburgh
EH12 9DQ
UK
NUTS: UKM75
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 327 950.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Under Regulation Clause Reg 33(1)(c) of the Public Contracts (Scotland) Regulations 2015, a contracting authority may use the negotiated procedure without the prior publication in the case of a public contract, based on the following justification:
‘Clause Reg 33(1)(c) where it is strictly necessary for reasons of extreme urgency (where the time limits for the open or restricted procedure or competitive procedure with negotiation cannot be complied with) brought about by events unforeseeable and not attributable to the University, such as emergency situations affecting the public e.g. flooding.’
Explanation: As part of business continuity planning for Covid-19 we have identified the need for additional laptops to enable staff to work from home. On checking with HP, our current suppliers via the Scottish Government framework, they advised that they could not supply the laptops direct but suggested we contact Computacenter who had recently received a shipment from them and should be able to meet our requirements. This is a time critical purchase as we need to provide our staff with the appropriate tools to work from home. Computacenter can deliver the laptops to us within a week. These laptops are the standard version we use within the University and are those normally supplied through the framework.
(SC Ref:618161)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sherrif Court
Edinburgh
UK
VI.4.2) Body responsible for mediation procedures
Edinburgh Sherrif Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
13/03/2020