Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Gillotts School
Gillotts Lane
Henley-on-Thames
RG9 1PS
UK
Contact person: Lorraine Ashover
Telephone: +44 1256467017
E-mail: tenders@minervapcs.com
NUTS: UKJ14
Internet address(es)
Main address: https://gillotts.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/minervapcs/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/minervapcs/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Education institute
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gillotts School — Cleaning Services
Reference number: MPN-10148
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
Gillotts School are currently out to tender for the provision of a cleaning service. Gillotts School requires a contractor to undertake the cleaning services in accordance with good practice so as to provide a high standard of cleanliness throughout the school every day for the benefit of the staff and pupils, the local community and to provide an inviting environment for visitors. The contractor will be responsible for the provision of skilled cleaning operatives to provide an efficient and timely cleaning service.
II.1.5) Estimated total value
Value excluding VAT:
450 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Gillotts Lane, Henley-on-Thames, Oxon, RG9 1PS.
II.2.4) Description of the procurement
Gillotts School are currently out to tender for the provision of a full daily cleaning service. The contract is being offered for 3 years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 September 2020. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
450 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
A maximum of 5 suppliers will be taken forward to the invitation to tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the invitation to tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the invitation to tender stage.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/04/2020
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
18/05/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
This is a best estimate of the date, time and location based on what is known at the time of despatch of this notice.
VI.4) Procedures for review
VI.4.1) Review body
Refer to Section VI.4.3
Refer to Section VI.4.3
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Gillotts School will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
Gillotts School
Gillotts Lane
Henley-on-Thames
RG9 1PS
UK
VI.5) Date of dispatch of this notice
17/03/2020