Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
South Cambridgeshire District Council
South Cambridgeshire Hall, Cambourne Business Park
Cambourne
CB23 6EA
UK
Contact person: Mr Sean Missin
Telephone: +44 1954713378
E-mail: sean.missin@scambs.gov.uk
NUTS: UKH12
Internet address(es)
Main address: https://www.scambs.gov.uk
Address of the buyer profile: https://www.scambs.gov.uk
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
South Cambridgshire District Council — Housing Asbestos Surveys 2019
Reference number: DN441653
II.1.2) Main CPV code
90650000
II.1.3) Type of contract
Services
II.1.4) Short description
CDC is looking for a suitably qualified and experienced contractor to undertake surveys to both domestic dwellings, and common areas from Council owned properties, communal areas and garages sites in SCDC’s district that are the result of planned programmes. Council has a stock of approximately 5 241 domestic dwellings, mostly low rise traditional construction. Non-traditional properties account for 287 dwellings, and are a mix of Airey houses, Wimpey, Swedish Timber, Addison, Unity, and Hauxley, most of which have had improvement works completed. There are 40 Communal Rooms, 84 blocks, and 862 garages. At the present time, the surveys are held in the Keystone Asset Management system and as pdf files attached to the properties. The Council is in the process of moving this data to a new asset management system, Orchard Asset. As a result of this, the successful contractor will be required to assist in the data migration, and to contribute to assessing the accuracy of existing data. The successful contractor will be required to provide survey data in a format that can be loaded directly into Orchard Asset, usually via an Excel spreadsheet, as well as providing survey information in pdf format. Files will need to be named in an acceptable format to link with Orchard Asset. It is the intention of the Council to carry out an ongoing programme of surveys, testing and removal where necessary. Please note that the removal of asbestos is not part of this contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
374 856.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH12
II.2.4) Description of the procurement
SCDC is looking for a suitably qualified and experienced contractor to undertake surveys to both domestic dwellings, and common areas from Council owned properties, communal areas and garages sites in SCDC’s district that are the result of planned programmes. Council has a stock of approximately 5241 domestic dwellings, mostly low rise traditional construction. Non-traditional properties account for 287 dwellings, and are a mix of Airey houses, Wimpey, Swedish Timber, Addison, Unity, and Hauxley, most of which have had improvement works completed. There are 40 Communal Rooms, 84 blocks, and 862 garages. At the present time, the surveys are held in the Keystone Asset Management system and as pdf files attached to the properties. The Council is in the process of moving this data to a new asset management system, Orchard Asset. As a result of this, the successful contractor will be required to assist in the data migration, and to contribute to assessing the accuracy of existing data. The successful contractor will be required to provide survey data in a format that can be loaded directly into Orchard Asset, usually via an Excel spreadsheet, as well as providing survey information in pdf format. Files will need to be named in an acceptable format to link with Orchard Asset. It is the intention of the Council to carry out an ongoing programme of surveys, testing and removal where necessary. Please note that the removal of asbestos is not part of this contract.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Price
/ Weighting: 40
II.2.11) Information about options
Options:
Yes
Description of options:
This contract is for 3-year term with the option to extend each and every year for a further 2 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 203-494388
Section V: Award of contract
Contract No: DN441653
Title: South Cambridgshire District Council — Housing Asbestos Surveys 2019
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/01/2020
V.2.2) Information about tenders
Number of tenders received: 22
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 22
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Qualsurv International Ltd
04473681
8 Charles Court, Budbrooke Road
Warwick
CV34 5LZ
UK
Telephone: +44 1926499750
E-mail: leeds@qualsurv.co.uk
NUTS: UKH12
Internet address(es)
URL: https://www.scambs.gov.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 374 956.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
South Cambridgeshire District Council
South Cambridgeshire Hall, Cambourne Business Park
Cambourne
CB23 6EA
UK
Telephone: +44 1954713378
E-mail: sean.missin@scambs.gov.uk
Internet address(es)
URL: https://www.scambs.gov.uk
VI.5) Date of dispatch of this notice
18/03/2020