Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Equality and Human Rights Commission
3rd Floor Arndale House, Arndale Centre
Manchester
M4 3AQ
UK
Contact person: Mr Hywyn Pritchard
E-mail: procurementhelpdesk@equalityhumanrights.com
Fax: +44 1618298110
NUTS: UKD
Internet address(es)
Main address: http://www.equalityhumanrights.com
Address of the buyer profile: http://www.equalityhumanrights.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=2d2da12e-b86a-ea11-80ff-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=2d2da12e-b86a-ea11-80ff-005056b64545
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Social protection
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EHRC 1920-42 Finance Systems' Licensing and Support
Reference number: DN472142
II.1.2) Main CPV code
72250000
II.1.3) Type of contract
Services
II.1.4) Short description
The Commission is seeking to engage a suitably qualified and experienced contractor to provide licensing and support services for its finance systems. Services will include and not be limited to software training, best practice advice and guidance about upgrading and patching. The contractor will also source software patches and provide timely notifications regarding systems’ maintenance. Support extends to the Commission’s in-house ICT service desk acting as a second and third line support service. Consequently the contractor can expect to have contact with the Commission’s IT department as well as the Finance Department’s users.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD
UKI
UKL
UKM
II.2.4) Description of the procurement
The Commission is seeking to engage a suitably qualified and experienced contractor to provide licensing and support services for its finance systems. Services will include and not be limited to software training, best practice advice and guidance about upgrading and patching. The contractor will also source software patches and provide timely notifications regarding systems’ maintenance. Support extends to the Commission’s in-house ICT service desk acting as a second and third line support service. Consequently the contractor can expect to have contact with the Commission’s IT department as well as the Finance department’s users.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
22/05/2020
End:
21/05/2022
This contract is subject to renewal: Yes
Description of renewals:
The initial terms if for 24 months with a renewal option for two additional periods of up to 12 months each, subject to satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
The COVID-19 outbreak has given rise to an urgent need to provide support and licensing to its finance systems to ensure business continuity. This does not give the Commission sufficient time to comply with the standard open procedure timescales for this procurement. The Commission considers this to be a state of urgency which it has duly substantiated. Accordingly the Commission is using accelerated time limits permitted under the Public Contracts Regulations 2015 (regulation 27(5)) for the open procedure in respect of this procurement.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/04/2020
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
15/04/2020
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Commmission for Equality and Human Rights
Fleetbank House, 2-6 Salisbury Square
London
EC4Y 8JX
UK
VI.5) Date of dispatch of this notice
20/03/2020