Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Staffordshire County Council
Number 2 Staffordshire Place, Tipping Street
Stafford
ST16 2LP
UK
Contact person: Caroline Clarke
Telephone: +44 1785854653
E-mail: caroline.clarke@staffordshire.gov.uk
NUTS: UKG24
Internet address(es)
Main address: http://www.staffordshire.gov.uk/business/procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for the Provision of Children's Short Breaks Activities and Support Services (Aiming High)
Reference number: IA1617
II.1.2) Main CPV code
85312120
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is seeking to secure suitable providers to provide children’s short break activities and support services for children and young people with special educational needs and disabilities
Providers are required who can offer children’s short break activities and support services which are safe and enjoyable and promote independence and meet the varied needs of children and young people within Staffordshire.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
800 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Activities Family Attendance (Age 0-17 Years)
II.2.2) Additional CPV code(s)
85312120
II.2.3) Place of performance
NUTS code:
UKG24
II.2.4) Description of the procurement
Lot 1: activities — family attendance can be accessed by children and young people with SEND aged 0-17 years old, as in accordance with the specified eligibility criteria, and their families. This may include parents/carers, siblings and extended family members.
Activities — family attendance may include, but are not limited to:
— family fun/information days,
— leisure and recreational activities and trips.
Providers may facilitate activities specifically for children and young people with SEND and their families to participate in or may seek to provide additional support/resources to enable children and young people with SEND and their families to participate in ‘existing universal’ activities.
The provision of activities — family attendance may:
— enable the ‘whole family unit’ to spend ‘quality time’ participating in a fun and interesting activity,
— enable children and young people with SEND and their families and carers to connect/socialise with their local community,
— equip families and carers of children and young people with SEND with the skills and confidence to participate in further community based opportunities.
II.2.5) Award criteria
Quality criterion: Generic quality questions
/ Weighting: 10 %
Quality criterion: Lot specific questions
/ Weighting: 10 %
Price
/ Weighting:
80 %
II.2.11) Information about options
Options:
Yes
Description of options:
The initial framework agreement is for 12 months until 31 March 2021 plus an extension to extend for up to 12 months until 31 March 2022.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Activities for Children/Young People Individual Attendance (Age 0-17 Years)
II.2.2) Additional CPV code(s)
85312120
II.2.3) Place of performance
NUTS code:
UKG24
II.2.4) Description of the procurement
Activities for children/young people individual attendance can be accessed by children and young people with SEND aged 0-17 years old, as in accordance with the specified eligibility criteria, independently of their families and carers.
Activities for children/young people individual attendance may include, but are not limited to:
— preparing for independence,
— leisure and recreational activities and trips.
Providers may facilitate activities specifically for children and young people with SEND to participate in or may seek to provide additional support to enable children and young people with SEND to participate in ‘existing universal’ activities.
II.2.5) Award criteria
Quality criterion: Generic quality questions
/ Weighting: 10 %
Quality criterion: Lot specific questions
/ Weighting: 10 %
Price
/ Weighting:
80 %
II.2.11) Information about options
Options:
Yes
Description of options:
The initial framework agreement is for 12 months until 31 March 2021 plus an extension to extend for up to 12 months until 31 March 2022.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Life/Independence Skills (Age 11-25 Years)
II.2.2) Additional CPV code(s)
85312120
II.2.3) Place of performance
NUTS code:
UKG24
II.2.4) Description of the procurement
Lifeskills and independence can be accessed by children and young people with SEND aged 11-25 years old, as in accordance with the specified eligibility criteria, independently of their families and carers.
Providers will require skills in working with children and young people with SEND and their families or carers to identify and agree individualised person centred outcomes, to be achieved through this time limited provision, in advance of the physical provision of support commencing.
II.2.5) Award criteria
Quality criterion: Generic quality questions
/ Weighting: 10 %
Quality criterion: Lot specific questions
/ Weighting: 10 %
Price
/ Weighting:
80 %
II.2.11) Information about options
Options:
Yes
Description of options:
The initial framework agreement is for 12 months until 31 March 2021 plus an extension to extend for up to 12 months until 31 March 2022.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 211-517213
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Activities Family Attendance (Age 0-17 Years)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/03/2020
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Caudwell Children
3864620
Newcastle-under-Lyme
ST5 5NT
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Chase Aqua Rural Enterprise
7550486
Stafford
ST17 9QX
UK
NUTS: UKG24
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Everyone Active
2204085
Hinkley
LE10 3EY
UK
NUTS: UKG24
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Gartmore Riding School
Burntwood
WS7 0JT
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Let us Play
50428817
Wolverhampton
WV10 9LE
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Sherratts Wood Cic
07902665
Leigh
ST10 4PQ
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Staffordshire Wildlife Trust
959609
Stafford
ST17 0WT
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 50 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Activities for Children/Young People Individual Attendance (Age 0-17 Years)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/03/2020
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Caudwell Children
3864620
Newcastle-under-Lyme
ST5 5NT
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Chuckle Productions
7097079
Stone
ST18 0EP
UK
NUTS: UKG24
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Crossroads Care Staffordshire Ltd
1040583
Shelton
ST4 2DL
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Gartmore Riding School
Burntwood
WS7 0JT
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Let us Play
50428817
Wolverhampton
WV10 9LE
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Sherratts Wood Cic
07902665
Leigh
ST10 4PQ
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Wigan Leisure and Culture Trust
4624607
Wigan
WN5 0UL
UK
NUTS: UKG24
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 100 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Life/Independence Skills (Age 11-25 Years)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/03/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Action for Children Services
2332388
Watford
WD18 8AG
UK
NUTS: UKG24
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Chuckle Productions
7097079
Stone
ST18 0EP
UK
NUTS: UKG24
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Crossroads Care Staffordshire Ltd
1040583
Shelton
ST4 2DL
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Progress Care Solutions Ltd
11230013
Wolverhampton
WV4 6JG
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 200 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This is an electronic tender. All submission must be made via the formal contracting authority electronic tendering platform.
All requests for information to be sent through the electronic tendering portal and message facility on theProactis electronic tendering system.
How to register — follow the link to Proactis electronic tendering:
https://supplierlive.proactisp2p.com/Account/Login
If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the Contracting Authority point-of-contact in Section I.1) of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk
This procurement is for a contract between the appointed providers(s) and the contracting authority, to supply predominately services on an ad-hoc call-off basis, as and when required.
The contracting authority or its public sector partners/customers makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide.
As part of the Governments National Procurement Strategy, collaborative working and supporting other authorities now forms part of the contracting authority's procurement remit. This agreement may be madeavailable to other contracting authorities including without limitation Councils and Public Bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice. These will include health and NHS bodies, local authorities, contracting authorities, any other Government Department, Defence, police and emergency services, metropolitan/district councils, utilities, educational establishments, and utilities, including the contracting authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.
Financing/payment:
Payments may be made following acceptance by the banking agents of Staffordshire County Council.
Legal form of groups of providers:
No special legal form is required by the grouping of providers but each provider will be required to be come jointly or severally responsible for the contract before acceptance.
For reference the following website outlines the contracting authority's policy on the community right to challenge:
http://www.staffordshire.gov.uk/business/procurement/Community-Right-to-Challenge/Community-Right-to-Challenge.aspx
VI.4) Procedures for review
VI.4.1) Review body
Staffordshire County Council
Staffordshire Place 2, Tipping Street
Stafford
ST16 2DH
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum 10 calendar days standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers.
The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement.
If an appeal regarding the award of a contract framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the contracting authority to amend any document and may award damages.
If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages.
The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months
VI.5) Date of dispatch of this notice
23/03/2020