Contract notice
Section I: Contracting
authority
I.1) Name and addresses
United Kingdom Research and Innovation (UKRI)
Swindon
SN2 1FL
UK
Contact person: Professional Services
E-mail: professionalservices@uksbs.co.uk
NUTS: UKK14
Internet address(es)
Main address: www.ukri.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.uksbs.delta-esourcing.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Research Councils
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
International Travel and Overseas Work Support
Reference number: UK SBS CS19032
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
UK Shared Business Services (UK SBS), on behalf of the UK Research and Innovation wishes to establish a contract that would provide a platform for coordinating all international travel and field work risk management across UKRI. The service would need to provide comprehensive, single point of contact, pre-travel medical and security advice, training and security. Medical support whilst ‘in country’ is required and this would also include the management of international incidents and emergencies affecting UKRI employees. The service is required to enhance the existing risk management processes across in UKRI for overseas fieldwork and travel and provide a more robust emergency incident response process. The service would need the capability to link together and work with existing travel booking contracts and contracts of overseas travel insurance held by UKRI.
II.1.5) Estimated total value
Value excluding VAT:
270 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
63515000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The proposed service would provide a platform for coordinating all international travel and field work risk management across UKRI Research Councils. The service would need to provide comprehensive, single point of contact, pre-travel medical and security advice, training and security. Medical support whilst ‘in country’ is required and this would also include the management of international incidents and emergencies affecting UKRI employees. The service is required to enhance the existing risk management processes across in UKRI for overseas fieldwork and travel and provide a more robust emergency incident response process. The service would need the capability to link together and work with existing travel booking contracts and contracts of overseas travel insurance held by UKRI. The aim is to provide a one-stop service for the risk management of overseas field work and provide a single point of contact solution for travelers and managers:
1) to improve international travel and field work safety with increased access to pre-travel risk assessment, planning tools and information;
2) improve the provision of training for employees working overseas in relation to health, security and cultural issues;
3) provide the ability to keep employees informed of any emerging or changing medical and security risks while overseas and providing options for assistance;
4) provide UKRI with the ability to communicate with and manage travelers in terms of location tracking and communications
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the eSourcing portal Delta. The contracting authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever change sit may see fit to the content and structure of the procurement and in no circumstances will the contracting authority be liable for any costs incurred by any supplier.
The contracting authority shall utilise the Delta eSourcing Procurement tool available at www.uksbs.delta-esourcing.co.uk to conduct this procurement. All enquiries with respect to problems or functionality within the tool may be submitted to Delta eSourcing on 0845 2707050. Please utilise the messaging system within the eSourcing tool at the above link. Please note this is a free self-registration website and this can be done by completing the online questionnaire at www.uksbs.delta-esourcing.co.uk
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
270 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. See section I.3) for access to procurement documentation.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/05/2020
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
11/05/2020
Local time: 14:00
Place:
Electronic.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
To respond to this opportunity please log in to www.delta-esourcing.com and enter the following access code: 33TC65ZGRR.
VI.4) Procedures for review
VI.4.1) Review body
UK Shared Business Services Ltd
Swindon
SN2 1FL
UK
Telephone: +44 1793867005
E-mail: policy@uksbs.co.uk
Internet address(es)
URL: www.uksbs.co.uk
VI.4.2) Body responsible for mediation procedures
UK Shared Business Services Ltd
Swindon
SN2 1FL
UK
Telephone: +44 1793867005
E-mail: policy@uksbs.co.uk
Internet address(es)
URL: www.uksbs.co.uk
VI.4.4) Service from which information about the review procedure may be obtained
UK Shared Business Services Ltd
Swindon
SN2 1FL
UK
Telephone: +44 1793867005
E-mail: policy@uksbs.co.uk
Internet address(es)
URL: www.uksbs.co.uk
VI.5) Date of dispatch of this notice
26/03/2020