Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Langstane Housing Association Ltd
680 King Street
Aberdeen
AB24 1SL
UK
Telephone: +44 1224423000
E-mail: info@langstane-ha.co.uk
NUTS: UKM50
Internet address(es)
Main address: http://www.langstane-ha.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14482
I.1) Name and addresses
Castlehill Housing Association
4 Carden Place
Aberdeen
AB10 1UT
UK
Telephone: +44 1224625822
E-mail: info@castlehillha.co.uk
NUTS: UKM5
Internet address(es)
Main address: https://www.castlehillha.co.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12562
I.1) Name and addresses
Osprey Housing
22 Abercrombie Court, Arnhall Business Park
Westhill
AB32 6FE
UK
Telephone: +44 1224548000
E-mail: enquiries@ospreyhousing.org.uk
NUTS: UKM50
Internet address(es)
Main address: https://www.ospreyhousing.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11682
I.1) Name and addresses
Angus Housing Association Ltd
93 High Street
Arbroath
DD11 1DP
UK
Telephone: +44 3451772244
E-mail: contactus@angusha.org.uk
Fax: +44 1241430355
NUTS: UKM71
Internet address(es)
Main address: http://www.angusha.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15743
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Kitchen and Bathroom Framework 2020-2024
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Langstane Housing Association, Castlehill Housing Association, Osprey Housing and Angus Housing Association (otherwise not referred to as ‘the Associations’) are undertaking the creation of a Local Aberdeen, Dundee and surrounding areas kitchen and bathroom installation framework across seven lots.
II.1.5) Estimated total value
Value excluding VAT:
12 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Aberdeen City
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKM50
UKM62
Main site or place of performance:
Lot 1: Aberdeen City.
II.2.4) Description of the procurement
The successful contractor/s key objectives will be to provide high-quality kitchen and bathroom replacement works which will include survey of existing properties, design, liaison with tenants and contract administrator, removal and disposal of existing kitchens and bathrooms, the supply and fit of replacement kitchens and bathrooms meeting the specification set out in the ITT documentation and ensuring compliance with SHQS and a defects service for 1 year after completion.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract shall commence in 3 August 2020 until 2 August 2022 with an option to extend for two single 12-month periods until 2024 subject to performance and compliance with contract KPI’s.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
As stated in the Project Particulars and ESPD Guidance — vFinal.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Housing Associations may use the framework as defined by the Public Contracts Regulations (Scotland) 2015.
Lot No: 2
II.2.1) Title
Lot 2: Aberdeenshire North
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKM50
UKM62
Main site or place of performance:
Lot 2: Aberdeenshire North.
II.2.4) Description of the procurement
The successful contractor/s key objectives will be to provide high-quality kitchen and bathroom replacement works which will include survey of existing properties, design, liaison with tenants and contract administrator, removal and disposal of existing kitchens and bathrooms, the supply and fit of replacement kitchens and bathrooms meeting the specification set out in the ITT documentation and ensuring compliance with SHQS and a defects service for 1 year after completion.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract shall commence in 3 August 2020 until 2 August 2022 with an option to extend for two single 12-month periods until 2024 subject to performance and compliance with contract KPI’s.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
As stated in the Project Particulars and ESPD Guidance — vFinal.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Housing Associations may use the framework as defined by the Public Contracts Regulations (Scotland) 2015.
Lot No: 3
II.2.1) Title
Lot 3: Aberdeenshire South
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKM50
UKM62
Main site or place of performance:
Lot 3: Aberdeenshire South
II.2.4) Description of the procurement
The successful contractor/s key objectives will be to provide high-quality kitchen and bathroom replacement works which will include survey of existing properties, design, liaison with tenants and contract administrator, removal and disposal of existing kitchens and bathrooms, the supply and fit of replacement kitchens and bathrooms meeting the specification set out in the ITT documentation and ensuring compliance with SHQS and a defects service for 1 year after completion.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract shall commence in 3 August 2020 until 2 August 2022 with an option to extend for two single 12-month periods until 2024 subject to performance and compliance with contract KPI’s.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
As stated in the Project Particulars and ESPD Guidance — vFinal.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Housing Associations may use the framework as defined by the Public Contracts Regulations (Scotland) 2015.
Lot No: 4
II.2.1) Title
Lot 4: Aberdeenshire West
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKM50
UKM62
Main site or place of performance:
Lot 4: Aberdeenshire West
II.2.4) Description of the procurement
The successful contractor/s key objectives will be to provide high-quality kitchen and bathroom replacement works which will include survey of existing properties, design, liaison with tenants and contract administrator, removal and disposal of existing kitchens and bathrooms, the supply and fit of replacement kitchens and bathrooms meeting the specification set out in the ITT documentation and ensuring compliance with SHQS and a defects service for 1 year after completion.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract shall commence in 3 August 2020 until 2 August 2022 with an option to extend for two single 12-month periods until 2024 subject to performance and compliance with contract KPI’s.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
As stated in the Project Particulars and ESPD Guidance — vFinal.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Housing Associations may use the framework as defined by the Public Contracts Regulations (Scotland) 2015.
Lot No: 5
II.2.1) Title
Lot 5: Moray
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKM50
UKM62
Main site or place of performance:
Lot 5: Moray.
II.2.4) Description of the procurement
The successful contractor/s key objectives will be to provide high-quality kitchen and bathroom replacement works which will include survey of existing properties, design, liaison with tenants and contract administrator, removal and disposal of existing kitchens and bathrooms, the supply and fit of replacement kitchens and bathrooms meeting the specification set out in the ITT documentation and ensuring compliance with SHQS and a defects service for 1 year after completion.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract shall commence in 3 August 2020 until 2 August 2022 with an option to extend for two single 12-month periods until 2024 subject to performance and compliance with contract KPI’s.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
As stated in the Project Particulars and ESPD Guidance — vFinal.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Housing Associations may use the framework as defined by the Public Contracts Regulations (Scotland) 2015.
Lot No: 6
II.2.1) Title
Lot 6: Angus West and Dundee
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Lot 6: Angus West and Dundee.
II.2.4) Description of the procurement
The successful contractor/s key objectives will be to provide high-quality kitchen and bathroom replacement works which will include survey of existing properties, design, liaison with tenants and contract administrator, removal and disposal of existing kitchens and bathrooms, the supply and fit of replacement kitchens and bathrooms meeting the specification set out in the ITT documentation and ensuring compliance with SHQS and a defects service for 1 year after completion.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract shall commence in 3 August 2020 until 2 August 2022 with an option to extend for two single 12-month periods until 2024 subject to performance and compliance with contract KPI’s.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
As stated in the Project Particulars and ESPD Guidance — vFinal.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Housing Associations may use the framework as defined by the Public Contracts Regulations (Scotland) 2015.
Lot No: 7
II.2.1) Title
Lot 7: Angus East
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Lot 7: Angus East.
II.2.4) Description of the procurement
The successful contractor/s key objectives will be to provide high-quality kitchen and bathroom replacement works which will include survey of existing properties, design, liaison with tenants and contract administrator, removal and disposal of existing kitchens and bathrooms, the supply and fit of replacement kitchens and bathrooms meeting the specification set out in the ITT documentation and ensuring compliance with SHQS and a defects service for 1 year after completion.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract shall commence in 3 August 2020 until 2 August 2022 with an option to extend for two single 12-month periods until 2024 subject to performance and compliance with contract KPI’s.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
As stated in the Project Particulars and ESPD Guidance — vFinal.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Housing Associations may use the framework as defined by the Public Contracts Regulations (Scotland) 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the Project Particulars and ESPD Guidance — vFinal.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As stated in the Project Particulars and ESPD Guidance — vFinal.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As stated in the Project Particulars and ESPD Guidance — vFinal.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
KPIs will be issued with stage 2.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 090-214462
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/05/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/05/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
As stated in the Project Particulars and ESPD Guidance — vFinal.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you comprehensively read, understand and complete the ESPD submission all as stated in the attached Project Particulars and ESPD Guidance — vFinal. Failure to complete this correctly may result in your ESPD being deemed as non-compliant and removed from the ESPD selection process.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=619060
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Details will be provided at stage 2
(SC Ref:619060)
VI.4) Procedures for review
VI.4.1) Review body
Aberdeen Sheriff Court
53 Castle Street
Aberdeen
AB11 5BB
UK
VI.5) Date of dispatch of this notice
27/03/2020