Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Grwp Cynefin
Ty Silyn, Y Sgwar, Penygroes
Caernarfon
LL54 6LY
UK
Telephone: +44 3001112122
E-mail: bryn.davies@grwpcynefin.org
Fax: +44 1286881141
NUTS: UKL
Internet address(es)
Main address: http://www.grwpcynefin.org
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA29780
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Proposed Extension to Llys Awelon Extra Care Facility, School Road, Ruthin
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Grŵp Cynefin is proposing to construct a new three-storey Extra Care facility comprising 35 apartments together with communal areas as an extension to its existing Extra Care Facility in Ruthin, Denbighshire known as ‘Llys Awelon’. The proposed works will also include alteration and refurbishment works to be carried out to the existing Llys Awelon building.
Grŵp Cynefin is in the process of commissioning Asbestos Surveys of the existing buildings and the Surveys are anticipated to identify significant quantities of Asbestos Containing Material which will be required to be removed by licensed Contractors as part of the proposed works.
The proposed works will require significant services diversion works to be carried out prior to the commencement of the demolition works, which will require careful management so as to cause the minimum of disruption to the residents and staff of Llys Awelon.
Grŵp Cynefin is seeking to appoint a suitably skilled and experienced contractor to carry out the demolition of two existing buildings located adjacent to Llys Awelon and then undertake the construction of the new three-storey extension to Llys Awelon. Previous experience and expertise in the construction of ‘Extra Care’ residential facilities with particular experience of constructing extensions to existing occupied residential facilities that house frail and elderly residents will be essential.
Key dates are:
- Issue Contract Notice: December 2020.
- Date for submission of completed SQ: 8 January 2021.
- Date for issuing Commercial pricing documents to shortlisted applicants: 12 February 2021.
- Dialogue Meetings: 1 April 2021 to 12 April 2021.
- Appointment of successful Bidder: 17 May 2021.
- Start on site: 28 June 2021.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at:
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA29780
The buyer will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45000000
45100000
45111000
45111240
45112000
45211341
45215000
45215212
45223100
45223210
45223822
45232452
45233222
45261213
45261215
45261410
45262210
45262300
45262310
45262321
45262350
45262410
45262500
45262660
45310000
45313100
45321000
45323000
45324000
45330000
45331000
45331100
45331200
45340000
45343100
45343230
45351000
45410000
45420000
45442100
45442180
45451000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Ruthin, Denbighshire
II.2.4) Description of the procurement
Grŵp Cynefin is a Housing Association that provides homes across the six North Wales and North Powys local authority areas. Its vision is making a positive difference to lives and communities. This is achieved through providing excellent homes and services, contributing to the development of sustainable communities and protecting and promoting the Welsh language with pride.
Grŵp Cynefin is seeking to appoint an organisation (or collaborations) with previous experience of constructing high quality Extra Care housing with sufficient capacity to deliver its development objectives within agreed timescales and budget.
The proposed programme is for Works to commence on site in June 2021 and be completed by August 2023. The form of contract will be the JCT Design and Build Contract (DB2016) with client amendments.
II.2.5) Award criteria
Quality criterion: Quality Criterion
/ Weighting: 60%
Cost criterion: Cost Criterion: Price
/ Weighting: 40%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please refer to tender documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 239-592188
Section V: Award of contract
Contract No: N/a
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section VI: Complementary information
VI.3) Additional information
Please refer to tender documentation.
(WA Ref:108801)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with Regulation 86 and 87 of the Public Contracts Regulations 2015, the contracting authority has incorporated a minimum 10 calendar days standstill period starting from the day when contract award was notified to the bidders. Unsuccessful bidders will be provided with a debrief in the award decision at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operator and the name of the economic operator to be awarded the contract. Tenderers have a right to appeal provided for within the Public Contracts Regulations 2015. Any such proceedings must be brought in the High Court of England and Wales.
VI.5) Date of dispatch of this notice
05/03/2021