Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Paradigm Housing Group
1 Glory Park Avenue
Wooburn Green
HP10 0DF
UK
Contact person: Mr Guy Stapleford
Telephone: +44 1628811705
E-mail: guy.stapleford@paradigmhousing.co.uk
NUTS: UKJ
Internet address(es)
Main address: http://www.paradigmhousing.co.uk
Address of the buyer profile: http://www.paradigmhousing.co.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Housing Management and Finance Software
Reference number: DN477762
II.1.2) Main CPV code
48100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
In 2020 Paradigm Housing Group advertised a contract opportunity for the supply, implementation and ongoing development and maintenance of a finance system and a housing management system.
That procurement process forms part of a wider programme, its aim is to transform Paradigm’s business and build a foundation to implement and integrate digital technologies. The goal is to gain new data insights and organisational capabilities by transforming operational processes and the customer experience. This will be facilitated by the replacement of our core business system (Frameworks) with a commercial off-the-shelf solution.
The procurement process was conducted as a ‘Competitive Procedure with Negotiation’ with two separate lots.
Paradigm has sought to secure the required technical and system capability from the minimal number of suppliers, ideally a maximum of one for each lot.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 245 000.00
AED
II.2) Description
Lot No: 1
II.2.1) Title
Supply, Implementation and Ongoing Development and Maintenance of a Finance System
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Supply, implementation and ongoing development and maintenance of a finance system covering all aspects of financial management, for example chart of accounts; cashflow management; component accounting; project ledger; budgeting and planning; fixed asset register; management reporting; purchase to pay and, automated links to external agencies such as HMRC and banking providers.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 84 %
Price
/ Weighting:
16 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Supply, Implementation and Ongoing Development and Maintenance of a System Covering all Aspects of Housing Management System
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Supply, implementation and ongoing development and maintenance of a system covering all aspects of housing operations, for example lettings and allocations; tenancy management, including CRM; revenue management; asset management (strategic, compliance, repairs, servicing, planned maintenance and voids); workforce mobility and, digital capabilities including customer portal, automation and workflow.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 84 %
Price
/ Weighting:
16 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract(s) will be awarded for an initial 5-year term, with the option to extend for a further 5 one-year terms.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 127-312052
Section V: Award of contract
Lot No: 1
Title: Supply, Implementation and Ongoing Development and Maintenance of a Finance System
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 2
Title: Supply, Implementation and Ongoing Development and Maintenance of a System Covering all Aspects of Housing Management System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/03/2021
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Civica UK Ltd
01628868
Southbank Central, 30 Stamford Street
London
SE1 9LQ
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 259 712.00
AED
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
For the purposes of clarity, Lot 1 of this contract opportunity was not awarded.
VI.4) Procedures for review
VI.4.1) Review body
High Courts
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
12/03/2021