CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Professional Services to Develop and Enhance Paperless Admissions, Student Fees and Student Payments

2.2

Description of the goods or services required

The Contract consists of two Workstreams:

1. Workstream 1 - Paperless Admissions:

1.1 Working with the University’s Project team, Scope and agree the works required for 1.2 to 1.5 below that are achievable within budget envelope.

1.2 Perform enhancements to the Agent Portal Template

1.3 Perform enhancements to the Applicant Portal Template

1.4 Perform enhancements to the Online Admissions Office Template

1.5 Perform enhancements to the Online Application Form

2 Workstream 2 - Student Fees and Payments:

2.1 Working with the University’s Project team, Scope and agree the works required for 2.2 to 2.7 below that are achievable within budget envelope.

2.2 Improve the methods of managing Undergraduate and Postgraduate Payments

2.3 Improve the methods of managing International Payments

2.4 Improve the methods of managing Short Course Payments

2.5 Improve the methods of managing payments for Online “Carousel style” Courses.

2.6 Implement Fund Manager

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=109190.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The Total project budget is: £185,000 (Inclusive of VAT).

Workstream 2 of this Contract is Optional subject to delivery capability and funding availability. The University reserves the right to proceed with delivery of each scope item as it sees fit.

The University reserves the right to increase the budget to £189,000 (Exclusive of VAT) to deliver other optional work at the University's discretion.

The project timeframe is set so that the developments are completed by the 27th July 2021.

3 Conditions for Participation

3.1

Minimum standards and qualification required

The Consultancy must have delivered the scope at other institutions within the last 3 years (Workstream 1 and Workstream 2).

The works will need to be completed by the 27th July 2021.

The Consultancy must be able to demonstrate its financial stability.

The Consultancy must be able to provide a Team to deliver both Workstreams in parallel.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

Ref: AS/PW/17/03/2021

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:109190)

5.2

Additional Documentation

5.3

Publication date of this notice