Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Oxford Direct Services
Marsh Road
Oxford
OX4 2HH
UK
E-mail: procurement@oxford.gov.uk
NUTS: UKJ14
Internet address(es)
Main address: http://www.odsgroup.co.uk
Address of the buyer profile: http://www.odsgroup.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Vehicle Telematics System
Reference number: DN502668
II.1.2) Main CPV code
64226000
II.1.3) Type of contract
Services
II.1.4) Short description
Oxford Direct Services (ODS) operate a fleet of ~330 vehicles and ~340 items of plant on behalf of Oxford Direct Services and Oxford City Council, used for services such as waste and recycling, street cleansing, engineering, parks and building repairs. All registered vehicles require some form of tracking with some needing additional telematics and safety features (e.g. cameras) so we are seeking a supplier for a new contract to provide this service including hardware, installation and a back office function. Due to the financial implication of changing tracking for the whole fleet this contract may run concurrently with the service provided by our current supplier and new tracking and safety systems will be installed on a rolling replacement basis as new vehicles replace old.
ODS aim to streamline their fleet using the latest technology to reach the sustainable fleet required to meet Oxford City Council’s Zero Emission Zone and Climate commitments. ODS aim to have 25 % of the fleet electric by 2021. Based on this aim, we are looking for a collaborative relationship that ensures we have a green and efficient fleet both now and for the future.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
300 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
HGV
II.2.2) Additional CPV code(s)
32000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Oxford Direct Services (ODS) operate a fleet of ~330 vehicles and ~340 items of plant on behalf of Oxford Direct Services and Oxford City Council, used for services such as waste and recycling, street cleansing, engineering, parks and building repairs. All registered vehicles require some form of tracking with some needing additional telematics and safety features (e.g. cameras) so we are seeking a supplier for a new contract to provide this service including hardware, installation and a back office function. Due to the financial implication of changing tracking for the whole fleet this contract may run concurrently with the service provided by our current supplier and new tracking and safety systems will be installed on a rolling replacement basis as new vehicles replace old.
ODS aim to streamline their fleet using the latest technology to reach the sustainable fleet required to meet Oxford City Council’s Zero Emission Zone and Climate commitments. ODS aim to have 25 % of the fleet electric by 2021. Based on this aim, we are looking for a collaborative relationship that ensures we have a green and efficient fleet both now and for the future.
II.2.5) Award criteria
Quality criterion: Technical specification
/ Weighting: 0
Quality criterion: Case studies
/ Weighting: 10
Quality criterion: Fleet efficiencies
/ Weighting: 15
Quality criterion: Wider requirements
/ Weighting: 15
Quality criterion: Programme
/ Weighting: 15
Quality criterion: Social value
/ Weighting: 5
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
LCV, Plant and Cars
II.2.2) Additional CPV code(s)
32000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Oxford Direct Services (ODS) operate a fleet of ~330 vehicles and ~340 items of plant on behalf of Oxford Direct Services and Oxford City Council, used for services such as waste and recycling, street cleansing, engineering, parks and building repairs. All registered vehicles require some form of tracking with some needing additional telematics and safety features (e.g. cameras) so we are seeking a supplier for a new contract to provide this service including hardware, installation and a back office function. Due to the financial implication of changing tracking for the whole fleet this contract may run concurrently with the service provided by our current supplier and new tracking and safety systems will be installed on a rolling replacement basis as new vehicles replace old.
ODS aim to streamline their fleet using the latest technology to reach the sustainable fleet required to meet Oxford City Council’s Zero Emission Zone and Climate commitments. ODS aim to have 25 % of the fleet electric by 2021. Based on this aim, we are looking for a collaborative relationship that ensures we have a green and efficient fleet both now and for the future.
II.2.5) Award criteria
Quality criterion: Technical specification
/ Weighting: 0
Quality criterion: Case studies
/ Weighting: 10
Quality criterion: Fleet efficiencies
/ Weighting: 15
Quality criterion: Wider requirements
/ Weighting: 15
Quality criterion: Programme
/ Weighting: 15
Quality criterion: Social value
/ Weighting: 5
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 197-478616
Section V: Award of contract
Lot No: 1
Title: HGV
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/03/2021
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 10
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Webfleet Solutions Sales B.V. UK Branch
London
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 70 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: LCV, Plant and Cars
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/03/2021
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Webfleet Solutions Sales B.V. UK Branch
London
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 220 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Oxford City Council
Oxford
UK
VI.5) Date of dispatch of this notice
24/03/2021