Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cernach Housing Association Limited
79 Airgold Drive, Drumchapel
Glasgow
G15 7AJ
UK
Contact person: Bruce Strathearn
Telephone: +44 1419443860
E-mail: info@cernachha.co.uk
Fax: +44 1419448925
NUTS: UKM82
Internet address(es)
Main address: www.cernachha.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16163
I.1) Name and addresses
Pineview Housing Association Ltd
5 Rozelle Avenue
Glasgow
G15 7QR
UK
Contact person: Karen Byrne
Telephone: +44 1419443891
E-mail: mail@pineview.org.uk
NUTS: UKM82
Internet address(es)
Main address: https://scottishhousingconnections.org/pineview-housing-association/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16962
I.1) Name and addresses
Drumchapel Housing Co-operative Ltd
4 Kinclaven Avenue
Glasgow
G15 7SP
UK
Contact person: Duncan McKnight
Telephone: +44 1419444902
E-mail: enquiries@drumchapelhc.org.uk
Fax: +44 1419448193
NUTS: UKM82
Internet address(es)
Main address: https://scottishhousingconnections.org/drumchapel-housing-co-operative/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14685
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Open Space Maintenance
II.1.2) Main CPV code
71421000
II.1.3) Type of contract
Services
II.1.4) Short description
Open Space Cyclical Maintenance and Reactive Repair works from May 2022 to 31st March 2024 with the option for 2 x single 12 month extensions.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71421000
45112712
77300000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Cernach Housing Association, Drumchapel Housing Cooperative and Pineview Housing Association, (hereafter know as ‘the Associations’ in this notice) open spaces and properties.
II.2.4) Description of the procurement
It is the Association’s intention to enter into a Contract with a main contractor from May 202 to 31st March 2024 with the option for 2 x single 12 month extensions to deliver their open space cyclical maintenance and reactive repair work to hard and soft landscaped areas belonging to the Associations including open space areas, private and communal front and rear gardens to tenanted blocks of flats, houses and any other properties owned or managed the Associations in the Drumchapel area of Glasgow.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Cost of Service
/ Weighting: 40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract will be 24 months contract with option of 2 x single year extensions. After the initial 24 months period has expired. This will be based on performance, cost and measurement against KPI's.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please see attached 'SPD & Price Quality Method Statement & Scoring Evaluation - GM vFinal' document attached to this notice.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
KPI's for monitoring the contract within the Contract Documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/04/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
01/04/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Oct/Nov 2024, 25 or 26.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
YOU MUST READ CAREFULLY and FULLY TAKE INTO CONSIDERATION the attached 'SPD & Price Quality Method Statement & Scoring Evaluation - GM vFinal' document attached to this notice.
The Associations need a contractor that is able to mobilise to start and commence the contract 2 May 2022.
Please note that if a new contractor is successful there will likely be an overlap and transitional period to allow the incumbent contractor to complete ongoing repairs and programmed services.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=685432.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits Outcome Matrix will be provide with the ITT and Contract Conditions.
The Associations will reserve the right to ask for cumulative or singular Community Benefits through this contract.
(SC Ref:685432)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
Glasgow
G5 9TW
UK
VI.4.2) Body responsible for mediation procedures
Cernach Housing Association Limited
79 Airgold Drive, Drumchapel
Glasgow
UK
VI.5) Date of dispatch of this notice
02/03/2022